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How to Check in With Airline Locator Numbers

Airline locator numbers go by many names (confirmation numbers, reservation numbers, booking codes, and record locator numbers, to name a few). Whatever they're called, a locator number is simply the numbers issued by an airline to easily identify each reservation.

Airline locator numbers are usually six characters in length, and often feature a combination of both alphabetic and numeric characters. Knowing your locator number can help expedite the process of checking into your flight or dealing with issues regarding your reservation.

The locator numbers are unique to each guest reservation, but they're only valid for a given period of time, usually after the flight has been recorded. This is because the number will have to be reused eventually due to the sheer volume of flights and passengers.

Passenger Name Records

Airline locator numbers should not be confused with passenger name records (PNR) which are numbers that contain personal information for a passenger and the itinerary information for either an individual passenger or a group of passengers traveling together (for example, families traveling together would have the same PNR).

How to Find a Locator Number

Most airlines will automatically generate and display your record locator numbers on-screen after you initially purchase your tickets. However, sometimes airlines might wait to assign the locator number until the customer receives a confirmation email, so don't worry if you don't see it immediately upon completing your purchase.

When you receive the confirmation email, the airline locator number will be displayed along with the passenger and flight information. Be sure to bookmark this email because you will need to reference the locator number to check-in or change your reservation.

You can also call an airline representative and ask for your record locator number if you cannot find it in your email. If you're checking in at the airport (either at the electronic kiosk or at the counter) once you receive your boarding pass , your record locator will be on the ticket. At this point, though, you should not need to remember or use your locator number unless there is a problem with your trip.

Expedited Check-In and Travel

It's advised that you write your record locator down when you receive it from the airline. Some passengers will write the code down on a bookmark, in their phones' notes section, or on slips of paper kept in their wallets for easy access, while others commit the six-figure code to memory instead. Whichever method you decide to use, knowing your record locator number before you arrive at check-in will make the entire process go a lot quicker and smoother.

As always, you should arrive at the airport with plenty of time before your flight in case you experience any issues when retrieving your boarding pass, checking your luggage, navigating a backed up security line , or any other sticky situations that may arise while traveling.

For most domestic travel with checked bags, you should allow at least an hour and a half before your flight to check-in, while for international travel, it is recommended you arrive two to three hours before the airline's boarding time to avoid rushing or even a missed flight.

What to Do if You Lose Your Locator Number

If it comes time to check in and you can't find the locator number you have a few options. If you connected your frequent flyer account to the reservation simply log in and the trip should appear. If you didn't there are some airlines who allow check-in without a locator numbers. Depending on the airline, you can use the number of the credit card used to purchase the tickets, the ticket number, or the flight number along with some additional identifying information. If you can only use a locator number, you can try to call the airline, or just check-in at the airport and receive your boarding pass.

Related Articles

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CheckMyTrip

All the travel info you need, in one place

Category: CheckMyTrip

What’s new in the checkmytrip app.

With the latest app release, we are making your trips easier with some major improvements and a new feature – a digital assistant to help you with trip alerts and services at every step of your trip.

What's new?

Updated trip display

We’ve improved how your trips are displayed, making it easier to find quickly the information while on the go.

No more passwords

Sign up and log in with an email sent to your email, so you can forget your password, forever.

New feature: a digital travel assistant

We’ve added a digital assistant that can help you along your trips. You can ask the assistant to send you the weather forecast, or help you book travel extras, such as airport transfer, lounge, or a sightseeing tour for your trip.

To get started, open the chat with your assistant and type your question.

The assistant can help you add your trips – simply follow the instructions to import your trip with a booking number or your flight details. If you prefer, you can also forward your booking reservation to [email protected] and we will automatically add the trip for you.

CheckMyTrip will be available via app only

Our mission is to help you stress less during your trips, by having all the trip information in one place. That’s why we’ve decided to focus on improving your experience in the app and with our new release CheckMyTrip will no longer be available on the web.

Why should I use the app?

• Receive real-time notifications about your trip
• See your full trip itinerary, even if you don’t have access to the internet
• Access a virtual travel assistant to help you along your journey

Can I provide feedback about the new app?

Yes, please! You can send us your comments at [email protected]

Find an airport transfer in CheckMyTrip

You can now book transfer service in  CheckMyTrip  and enjoy a stress-free and comfortable ride to or from the airport.  We work with partners worldwide – your driver will be on time to pick you up at the booked time and address wherever you are. 

Meet & greet   Your driver will pick you up at your airport arrival gate, with a sign showing your name. 

Flight tracking   Your driver will verify your flight arrival time and adjust the pick-up time in case of changes to the flight schedule, so you don’t have to worry about waiting. 

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How to book your airport transfer 

• Go to “Transfers” tab in CheckMyTrip 
• Select the from / to destinations  
• Pick your preferred transfer 
• After completing the payment, the transfer company will issue a confirmation voucher and send it to your e-mail address once the reservation is completed. 

Note that the cancellation policies are managed directly by your transfer provider, and you can verify the cancellation rules in the terms and conditions section.  Following your booking, all communication about your transfer takes place via email. If you want to make a change or have a question, please contact our partner suppliers directly. 

The feature is available in our latest release on iOS & Android.

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My flight has been canceled. What should I do?

Whether you’re flying for work or leisure, getting to your destination on time is something most travelers take for granted. However, severe weather, airport construction and security issues make trip disruptions more common than you may think.

Here’s what you need to know when flight delays or cancellations threaten to ruin your vacation.

Stay alert for flight notifications

Late flight departures can have ripple effects on connecting flights or cruise ship embarkations, so sign up for airline alerts when you purchase a ticket. The DOT requires that airlines notify passengers of any schedule changes, such as those being made as a result of COVID-19 concerns, on their websites and telephone reservation systems within seven days of departure.

On your travel day, check your flight status online using the airline’s app or a third-party app like CheckMyTrip . Delays of 30 minutes or longer will show on the airport’s flight status displays, but CheckMyTrip sends real-time alerts sooner. When coping with a flight disruption, timing is everything.

Changing the flight – be aware of your options

Once a flight is canceled, most traveler’s first priority should, of course, be to sort out their travel needs . Cancellations may come weeks in advance or last-minute, just before travel. But the need to either cancel or re-arrange is the same. It is a good idea to act quickly, don’t just wait for the airline to contact you or sort it out.

Some things to bear in mind:

• If a flight is canceled, you will always be entitled to a refund if you don’t fly . Especially if the flight is some time away, this may be the easiest solution. Just rebook another flight and follow up with the airline for cancellation.
• Airlines will almost always offer an alternative flight or flights . There is legislation for this in some regions, but most full-service airlines will, in any case, offer an alternative. It pays to check schedules and to contact the airline here. Each airline differs in its policy, but many will let you change to another day, or sometimes up to a year in the future with more flexible policies than when you first booked.

Connecting flights – one or separate tickets?

Cancellations that occur during a trip or involve later connecting flights are, of course, more problematic. If you have onward flights affected by the cancelation, the outcome depends on whether the flights are booked together. If they are ticketed on the same reservations (even if not operated by the same airlines), then the airlines have the responsibility to re-arrange connecting fights.

However, if the flights have been booked separately, then you can be stuck. Airlines are not obligated to offer a different connecting flight if you booked this separately. This is usually the case even if the flights are with the same airline, although it is worth talking to the airline in these cases as it may help. Also, remember that you may have more flexibility to change the canceled flight than you are first offered by the airline; moving it earlier could help you in this situation.

Rights to compensation

Airlines have obligations both to assist passengers with canceled flights and, in some cases, to offer additional compensation. But this differs between countries. In some countries, such as China, little will be offered.

Internationally, this is governed by the Montreal Convention (covering 120 countries). This requires airlines to cover costs associated with cancellations, apart from in situations classed as extraordinary or outside airline control.

European regulations (EU Regulation 261/2004) go further for EU airlines or non-EU airlines departing from an EU country. As well as requiring the airline to re-arrange flights and pay for disruption, this mandates additional compensation to be paid for both delays and cancellations.

To be eligible for up to €600 in compensation (€250 to €600 depending on flight length), the notification from the airline must have been made less than 14 days before departure.

Canada  is another country that has enhanced regulations for cancellations. The compensation depends on the airlines’ size and the total delay incurred, up to C$1,000 maximum.

Covered by travel insurance

As a final comment, remember that travel insurance may offer additional cover. Most travel insurance will first refer to the airline in the event of flight cancellation. But many insurance policies will offer cover, often as an enhanced level of cover to a standard policy, that provides cover in the event of travel disruption.

Sources: Simple Flying , New York Times

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Travel Industry Blog

Travel technology for dummies: what is a booking reference or pnr.

• 11. April 2017
• crs , gds , pnr , travel technology for dummies

What is a booking reference or PNR? A booking reference, also referred to as a PNR or Record Locator, is the airline’s internal identifier for your flight booking within their computer system. It is generated by the airline’s computer system, not by the travel agent or GDS. If your flights involve different airlines, there are often separate PNRs for each carrier for use within their respective systems, but you may be given only the ticketing airline’s PNR.

Instead of the term “booking reference”, most times in the travel industry your hear Passenger Name Record – hence PNR. Per definition, in the airline and travel industry, a PNR is a (passenger name) record in the database of a Computer Reservation System (CRS*) that contains the itinerary of a passenger. So what is an itinerary? A travel itinerary is a schedule of events relating to planned travel, generally including destinations to be visited at specified times and means of transportation.

Blog Series: Travel Technology for Dummies

• What Is Full Content?
• What Is a Booking Reference or PNR?
• What Is Overbooking?
• What Is a Passenger Service System (PSS)?
• What Are Booking, Waitlists, Tickets, Codeshare & Interlining?
• What Are Active and Passive Segments?
• What Are Incentives, Commissions & Overrides?
• What Is a ‘Married Segment’?
• Blockchain in Travel: All You Need to Know – for Now
• What Is the Difference Between Fares, Rates and Tariffs?
• What Is NDC?
• What Is Continuous Pricing?
• What Is Direct vs. Indirect Distribution?

Everything at a Glance: the Super PNR

Now the question is: What is the difference between an itinerary and a PNR? PNR is the technical term for some or all parts (sometimes referred to as segments*) of an itinerary. In other words, an itinerary can have several PNRs. PNRs can consist of one or more segments. A PNR can be booked in one or more reservation systems (CRS) via various distribution channels (e.g. Global Distribution Systems – GDS). In order to be able to access these various PNRs in different systems, from time to time a Super PNR (sometimes also referred to as master itinerary) becomes necessary. A Super PNR is similar to a PNR, however, it can contain multiple PNRs which belong to the same trip.

Example: You fly from Europe/Asia to New York and further on to Orlando. While there are airlines which fly both legs (a leg is one flight from one departure airport to one arrival airport), most likely the most cost-efficient way would be to use a low-cost carrier (LCC) to fly domestic within the United States. In such a case, the flight from Europe/Asia to New York would be booked on a traditional carrier through a GDS, and the domestic flight directly with such LCC. Car rental could be added through another provider as well as accommodation through e.g. Airbnb. A PNR is booked in each of the respective systems with all of these PNRs belonging to the same itinerary. In this example, a Super PNR (e.g. SPNR01) would be created, which consists of e.g. EMEA01, DOME01, CAR001 and HOTEL1.

Sometimes even for the same segment of a booking, different PNRs will be created: e.g. when items are booked through one system (which could be a GDS) and stored in another system – a CRS. This is sometimes referred to as a carrier PNR. Even a simple return flight booking can have two or more PNRs: the GDS PNR and the carrier PNR (the one of the CRS). Now, if interline is added to the mix, which means a code share and thus a different operating carrier (e.g. booked on Lufthansa but actually flown on United), there might even be several PNRs in different CRSs for the same leg (the operating carrier PNR).

As you can see, there are a number of PNRs and it can be tough to keep the overview. Hence the above-mentioned Super PNR: basically a record consisting of all the different PNRs in order to find the respective booking in the respective system that belongs to the itinerary.

How Often Do PNRs Get Recycled?

The number of classical PNRs (not modern Super PNRs) with six digits is obviously not endless and thus PNRs need to be recycled. If you are lucky, you may win the lottery or get the same PNR number again after a few years (I would actually opt for the 1st option). The question is: How long until a PNR is refurbished? A booking reference is 6 character alphanumeric (36), so there are 36^6 = 2.18 billion possible combinations. The odds of winning the so far biggest lottery jackpot of $1.5 billion on January 13, 2016 were much higher than receiving the same PNR number twice: 175 million to one. Still, in 2016, according to IATA, 3.6 billion passengers (PAX) traveled. Flights can be booked 12 months in advance with a ticket being valid for up to 12 months after the first flight – so to be safe, PNRs may not be recycled within 24 months. These numbers would suggest that there are already not enough PNRs for the number of PAX. The answer to this problem lies in the fact that PNRs are system-specific. Two airlines can have PNRs of 123ABC with no risk of confusion. In order to get a unique trip identifier, the combination of system/airline code and PNR is needed. Even the largest airlines carry less than 150 million passengers per year (in 2015: American: 146 M, Southwest: 144 M, Delta: 136 M) and not all airlines are hosted by the same PSS, which provides enough room for unique identifiers before PNRs need to be recycled.

Latest News

*some definitions.

Picture credit: Shutterstock / pCasper1774 Studio

This Post Has 17 Comments

Dear Lena, the Booking Code is unique for the time being until it is recycled .. which is probably every 2 years. This is more or less what you can do with a 6 digit code limited to around 26 characters of the alphabet. Thanks, Michael

Hi Michael. The question is if the Booking Code unique is. In which cases it isn’t?

Thank you, Christopher. This is very interesting. My readers as well as I are very blesse to have such knowledgeable people in our community who share their knowledge.

On allocation of Record Locators (RLOCs) and their reuse.

The actual possible number of RLOCs is rather less than the possible permutations. For Amadeus, the first character of the RLOC is only chosen from only about 10 characters. Also, I was working for an airline where we wanted to make sure that the returned RLOC did not contain words that would not be safe for work. Since I was the person tasked with this, my emails contained a lot of words that would not be normal in a corporate environment. Needless to say, in house security came to pay a visit. “Algorithms” for allocation of RLOCs really are not published. It is internal to the reservation systems. And they don’t necessarily get allocated in any sequence. Again, taking the Amadeus PSS, the reuse of RLOCs can happen pretty quickly. RLOCs are released just after the last “segment” has been flown. It is a bit more convoluted than that, but it is quite possible for an RLOC to be reallocated within a day or so of a PNR expiring. In an airline that uses tickets, the original RLOC is stored with the ticket, but since that RLOC may have been reused, the actual domain key for PNR is a concatenation of the airline code, RLOC, and PNR creation date.

Dear Martin,

An airline ticket used to be either a paper ticket, which contained either coupons or vouchers or an electronic ticket (commonly referred to as an e-ticket). Since 2008 IATA airlines no longer issue paper tickets, hence today we basically refer to an e-ticket.

I hope this helps. BTW, the Wikipedia entry in this case is pretty accurate and shows some good pictures of previous coupons/papertickets in case you are interested: https://en.wikipedia.org/wiki/Airline_ticket

Thanks, Michael

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How to Use Trip References and Itinerary Versions

30.6.2020 • knowledge, information.

Booking numbers are generated and stored at Itinerary level. If you want to track quotes and bookings by referencing a Trip, you can use the Trip Prefix  and Trip Sequence functionality, which also supports Itinerary version numbers.

Trip reference numbers can have a Trip Prefix which is optional (for example, TRIP-xxxx), start with any number and are increased automatically by one. Itineraries in all states (Quote, Booking, Amendment, Cancellation) are assigned a version number, which increases with every change. The format of the version number is [Trip Prefix + Trip Sequence number + /version number], for example, TRIP5842/3. 

• The default Trip Prefix is TRIP
• The default Trip Sequence is 1000

How to Configure Trip and Itinerary Versions

• Log into Kaptio Travel and select  Kaptio Travel Settings  from your  App Launcher .
• ​Click on the Kaptio Settings tab.

How to Create a Trip and Itinerary

• Log into Kaptio Travel and select  Kaptio Travel Sales  from your  App Launcher .
• ​Click on the Trips  tab.

• Enter a Name for your Trip.
• Link an Account to your Trip.
• Leave the reference field blank as it will be generated automatically when you click Save .

How to find your itinerary on the Expedia website or app

• You can easily find your itinerary on Expedia for any confirmed trip, hotel booking, car rental, or bundled package.
• The Expedia app also allows for quick and easy checking of your booked itineraries.
• Here's how to find your itinerary on Expedia using your computer or mobile device.
• Visit Business Insider's homepage for more stories .

While many travel services platforms have come and gone, Expedia has grown and thrived, remaining one of the most popular booking sites.

How has the company managed to do so well? Primarily by keeping it simple. Booking a flight, car rental, hotel stay, cruise, and so forth is remarkably easy using the Expedia site or app, and the prices dug up by its algorithms are often the best. 

Expedia also makes it easy to manage your bookings, letting you easily check your itinerary at any time. 

To find the itinerary for upcoming travel, or to check the details of past trips, follow these steps.

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1. Log into your Expedia account on your Mac or PC . Note that the website may greet you by name ("Hello, Steven," e.g.) even before you are actually signed in.

2. Click "My Trips" at the top of your screen.

3. Locate the booking in question under "Upcoming" for future plans or "History" for completed travel, then click on it for all the details.

How to find your itinerary on Expedia using a mobile device

1. Open the Expedia app on your iPhone , iPad , or Android device. Make sure you're signed into your account. 

2. Tap on "Trips" at the bottom-center of your screen to pull up current and past trip itineraries.

3. Tap on the itinerary that you'd like to view.

Related coverage from  How To Do Everything: Tech :

How to find and track flights using google flights to get the best deal on your next flight, how to add a boarding pass to your google pay app, how to add a boarding pass to your iphone wallet and simplify your air travel, how to add holidays to your google calendar on desktop or mobile, how to add flight details to your google calendar manually or automaticall y.

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• Flight Houston - Baltimore (HOU - BWI) $97+
• Flight Houston - Baltimore (IAH - BWI) $97+
• Flight Atlanta - Washington, D.C. (ATL - IAD) $98+
• Flight Orlando - Washington, D.C. (MCO - IAD) $100+
• Flight Denver - Baltimore (DEN - BWI) $106+
• Ambiance Suites $52+
• Real Inn Cancún $67+
• Suites Malecon Cancun $67+
• Flight Philadelphia - Cancún (PHL - CUN) $196+
• Flight Fort Lauderdale - Cancún (FLL - CUN) $206+
• Flight Dallas - Cancún (DFW - CUN) $208+

United States

• Flight Newark - Miami (EWR - MIA) $55+
• The Kauai Inn $173+
• Kauai Palms Hotel $177+
• Tip Top Motel $177+
• Flight San Francisco - Hawaii (SFO - USHI) $148+
• Flight Los Angeles - Hawaii (LAX - USHI) $207+
• Flight Seattle - Hawaii (SEA - USHI) $226+
• Stay Classy $57+
• California Suites Hotel $62+
• Super 8 by Wyndham San Diego Hotel Circle $77+
• Flight San Jose - San Diego (SJC - SAN) $35+
• Flight Oakland - San Diego (OAK - SAN) $41+
• Flight San Francisco - San Diego (SFO - SAN) $47+
• Shared Living Not A Hotel $34+
• Extend-a-Suites Phoenix $51+
• HomeTowne Studios by Red Roof Phoenix West $56+
• Flight Ontario - Phoenix (ONT - PHX) $47+
• Flight Seattle - Phoenix (SEA - PHX) $64+
• Flight Chicago - Phoenix (MDW - PHX) $66+

Los Angeles

• Freehand Los Angeles $45+
• City Center Hotel Los Angeles $101+
• Millennium Biltmore Hotel Los Angeles $103+
• Four Points by Sheraton Los Angeles International Airport $104+
• H by H Hospitality $124+
• Hollywood City Inn $125+
• Stile Downtown Los Angeles By Kasa $126+
• Flight Oakland - Los Angeles (OAK - LAX) $31+
• Flight San Jose - Los Angeles (SJC - LAX) $33+
• Flight Seattle - Los Angeles (SEA - LAX) $37+
• Flight San Francisco - Los Angeles (SFO - LAX) $43+
• Flight Denver - Los Angeles (DEN - LAX) $62+
• Flight Salt Lake City - Los Angeles (SLC - LAX) $63+
• Flight Dallas - Los Angeles (DFW - LAX) $70+
• Miami Gardens Inn & Suites $57+
• Red Roof PLUS+ Miami Airport $76+
• enVision Hotel Miami International Airport $78+
• Motel 6 Miami. Fl $78+
• La Quinta Inn by Wyndham Miami Airport North $83+
• La Quinta Inn & Suites by Wyndham Miami Airport East $87+
• Holiday Inn Miami West - Airport Area $87+
• Holiday Inn Express & Suites Miami-Kendall $93+
• The Palms Inn & Suites $96+
• Holiday Inn Miami-Doral Area, An IHG Hotel $99+
• Courtyard by Marriott Miami West/FL Turnpike $100+
• Flight Dallas - Miami (DFW - MIA) $42+
• Flight Raleigh - Miami (RDU - MIA) $57+
• Flight New York - Miami (LGA - MIA) $63+
• Flight Charlotte - Miami (CLT - MIA) $69+
• Flight Boston - Miami (BOS - MIA) $70+
• Flight Atlanta - Miami (ATL - MIA) $72+
• Flight Philadelphia - Miami (PHL - MIA) $75+
• Flight Chicago - Miami (ORD - MIA) $76+
• Flight Baltimore - Miami (BWI - MIA) $77+
• Flight Houston - Miami (HOU - MIA) $77+
• Motel 6 Denver Co Downtown $69+
• Super 8 by Wyndham Denver Stapleton $70+
• Hometowne Studios by Red Roof Denver - Glendale/Cherry Creek $70+
• Quality Inn & Suites Denver International Airport $82+
• Microtel Inn & Suites by Wyndham Denver Airport $91+
• Tru by Hilton Denver Downtown Convention Center $91+
• Days Inn & Suites by Wyndham Denver International Airport $93+
• Flight Santa Ana - Denver (SNA - DEN) $55+
• Flight Ontario - Denver (ONT - DEN) $56+
• Flight Los Angeles - Denver (LAX - DEN) $57+
• Flight Washington, D.C. - Denver (DCA - DEN) $67+
• Flight San Francisco - Denver (SFO - DEN) $72+
• Flight Minneapolis - Denver (MSP - DEN) $73+
• Flight Atlanta - Denver (ATL - DEN) $82+
• Hi Boston Hostel $47+
• Ramada by Wyndham Boston $114+
• DoubleTree by Hilton Boston Bayside $114+
• Flight Newark - Boston (EWR - BOS) $37+
• Flight Baltimore - Boston (BWI - BOS) $47+
• Flight Atlanta - Boston (ATL - BOS) $49+
• Ramada Plaza by Wyndham Atlanta Airport $75+
• Microtel Inn & Suites by Wyndham Atlanta/Buckhead Area $75+
• La Quinta Inn & Suites by Wyndham Atlanta Airport North $90+
• Flight New York - Atlanta (LGA - ATL) $37+
• Flight Boston - Atlanta (BOS - ATL) $43+
• Flight New York - Atlanta (JFK - ATL) $45+
• Generator Madrid $29+
• Toc Hostel Madrid $39+
• C&H Aravaca Garden $42+
• Flight New York - Lisbon (JFK - LIS) $300+
• Red Roof Inn Tampa Fairgrounds - Casino $66+
• Rodeway Inn Fairgrounds-Casino $67+
• La Quinta Inn & Suites by Wyndham Tampa Fairgrounds - Casino $74+
• Flight Newark - Florida (EWR - USFL) $48+
• Flight New York - Florida (LGA - USFL) $51+
• Flight New York - Florida (JFK - USFL) $57+
• Flight Atlanta - Tampa (ATL - TPA) $52+
• Flight Philadelphia - Tampa (PHL - TPA) $56+
• Flight New York - Tampa (JFK - TPA) $57+

New Orleans

• Super 8 by Wyndham New Orleans $55+
• Maison Saint Charles by Hotel RL $91+
• The Troubadour Hotel New Orleans, Tapestry Collection by Hilton $94+
• Flight Atlanta - New Orleans (ATL - MSY) $58+
• Flight Dallas - New Orleans (DFW - MSY) $63+
• Flight Newark - New Orleans (EWR - MSY) $67+

Frequently asked questions about KAYAK

How do i find travel deals on kayak.

Simply use one of our travel search engines to scan for prices gathered from hundreds of travel sites. KAYAK’s search results pages have loads of filter options to help you find deals, discover exactly what you’re looking for and make booking seamless. Plus, there’s no extra fee from KAYAK.

What makes KAYAK a great travel app?

On the KAYAK app for iOS and Android you’ll find all the great travel offers found on the website and much more. There are special mobile rates and app only deals that allow you to save even more money. Plus, you can get notifications straight to your phone letting you know when prices for your next trip have dropped. But the KAYAK app is much more than just a travel app. Use the Trips function to manage your travel itinerary and get up to date status alerts on flights, check-in changes and to store your boarding pass. Even if you’re in the middle of nowhere on your travels, you can still access your travel notes via Trips, as no internet connection is required.

How can I use KAYAK to manage my travel bookings?

KAYAK Trips creates a travel itinerary for you that will give you flight status alerts, can be shared with friends and more. Simply forward your booking confirmations to [email protected] or use the KAYAK app and sync your email account to keep all your travel plans organized in one app, even if you didn’t book with KAYAK. You can share your holiday plans with friends and family and also check out your travel stats for past vacations, like how far you’ve traveled, your most popular cities and how many times you’ve traveled around the world. Even if you don’t have signal, don’t worry, as you can access Trips to check out your itineraries whilst on the road. Your data is safe and secure with us and you won’t have to re-enter credit card info when booking future trips. If you want to make changes or cancel bookings, then you should contact the travel provider, which is provided on the booking confirmation.

What are KAYAK Price Alerts?

Instead of manually checking back in on the price of your next flight or stay, let KAYAK do the hard work for you with KAYAK Price Alerts. Once you’ve saved your search, our data will determine how the price will rise or fluctuate over the coming days. You’ll then get a push notification letting you know when’s the perfect time to book.

Search flights , hotels , rental cars , travel guides and more with KAYAK. KAYAK searches hundreds of other travel sites at once to get you the information you need to make the right decisions.

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The Benefits of Outsourcing Business Travel Services to Streamline Operations

In today’s fast-paced business world, travel is an essential part of many companies’ operations. Whether it’s attending meetings, conferences, or visiting clients, business travel plays a crucial role in maintaining and expanding a company’s network. However, managing business travel can be time-consuming and complex. That’s where outsourcing business travel services comes into play. By entrusting your travel arrangements to experts, you can streamline your operations and enjoy a wide range of benefits.

Cost Savings

One of the primary advantages of outsourcing business travel services is cost savings. Travel management companies have established relationships with airlines, hotels, and car rental agencies that allow them to negotiate discounted rates on behalf of their clients. They also have access to advanced booking systems that can help identify the best deals and optimize your travel budget. By outsourcing your business travel needs, you can take advantage of these cost-saving opportunities and ensure that every dollar spent on travel is well-optimized.

Time Efficiency

Managing business travel can be incredibly time-consuming for internal teams who already have numerous responsibilities on their plate. From researching flights and accommodations to coordinating itineraries and handling last-minute changes, the logistics involved in arranging corporate trips are intricate and require meticulous attention to detail. By outsourcing these tasks to dedicated professionals who specialize in business travel services, you free up valuable time for your employees to focus on their core responsibilities. This not only improves overall productivity but also reduces stress levels within the organization.

Expertise and Support

Business travel management companies employ experienced professionals who are well-versed in all aspects of corporate travel planning. They stay updated with industry trends, understand visa requirements, manage loyalty programs effectively, and possess extensive knowledge about international destinations – ensuring that all aspects of your trip are handled efficiently while adhering to legal regulations or cultural nuances specific to each location.

Additionally, outsourcing your business travel needs provides you with 24/7 support. Travel management companies often have dedicated customer service teams that can assist with any travel-related issues or emergencies that may arise during your trip. Having this level of support available at all times offers peace of mind and ensures that your employees are taken care of, no matter where they are in the world.

Enhanced Travel Policy Compliance

Maintaining a travel policy is essential for companies to control costs, ensure consistency, and manage risk effectively. However, enforcing compliance with the travel policy can be challenging when managing travel arrangements internally. By outsourcing business travel services, you can collaborate with experts who have experience in designing and implementing effective travel policies. They can help you analyze data and identify areas where policy compliance can be improved.

Moreover, many business travel management companies offer reporting tools that provide detailed insights into your company’s travel expenses. This allows you to track spending patterns, identify cost-saving opportunities, and make data-driven decisions to optimize future travel plans.

In conclusion, outsourcing your business travel services can bring numerous benefits to streamline your operations. From cost savings and time efficiency to accessing expertise and support available around the clock, partnering with a business travel management company allows you to focus on what matters most – growing your business while ensuring seamless corporate travels for your employees.

This text was generated using a large language model, and select text has been reviewed and moderated for purposes such as readability.

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Visitor Visa

Visa Waiver Program

Travel Without a Visa

Citizens of Canada and Bermuda

The Visa Waiver Program  (VWP) enables most citizens or nationals of participating countries *  to travel to the United States for tourism or business for stays of 90 days or less without obtaining a visa. Travelers must have a valid  Electronic System for Travel Authorization (ESTA)  approval prior to travel and meet all requirements explained below. If you prefer to have a visa in your passport, you may still apply for a visitor (B) visa.

Visa Waiver Program Improvement and Terrorist Travel Prevention Act of 2015

Under the Visa Waiver Program Improvement and Terrorist Travel Prevention Act of 2015, travelers in the following categories must obtain a visa prior to traveling to the United States as they are no longer eligible to travel under the Visa Waiver Program (VWP):

• Nationals of VWP countries who have traveled to or been present in Democratic People's Republic of Korea, Iran, Iraq, Libya, Somalia, Sudan, Syria, or Yemen on or after March 1, 2011 (with limited exceptions for travel for diplomatic or military purposes in the service of a VWP country).
• Nationals of VWP countries who have traveled to or been present in Cuba on or after January 12, 2021 (with limited exceptions for travel for diplomatic or military purposes in the service of a VWP country).
• Nationals of VWP countries who are also nationals of Cuba, Democratic People's Republic of Korea, Iran, Iraq, Sudan, or Syria.

Requirements for Using the Visa Waiver Program (VWP)

You must meet  all  the following requirements to travel to the United States on the VWP:

Travel Purpose Must be Permitted on a Visitor (B) Visa

The following are examples of activities permitted while in the United States on the VWP. In addition, transiting through the United States to other countries is generally permitted for VWP travelers.

• consult with business associates
• attend a scientific, educational, professional, or business convention or conference
• attend short-term training (you may not be paid by any source in the United States with the exception of expenses incidental to your stay)
• negotiate a contract

Learn more about  Business Travel to the United States  (PDF - 362 KB).

• vacation (holiday)
• visit with friends or relatives
• medical treatment
• participation in social events hosted by fraternal, social, or service organizations
• participation by amateurs in musical, sports, or similar events or contests, if not being paid for participating
• enrollment in a short recreational course of study, not for credit toward a degree (for example, a two-day cooking class while on vacation)

Learn more about  Visitor Visas - Business and Pleasure  (PDF - 510 KB).

Travel Purposes Not Permitted on Visa Waiver Program – Examples:

• study, for credit
• work as foreign press, radio, film, journalists, or other information media
• permanent residence in the United States

Must Be a Citizen or National of a VWP Designated Country *

You must be a citizen or national of the following countries *  to be eligible to travel to the United States under the VWP.

• Czech Republic
• Liechtenstein
• Netherlands
• New Zealand
• South Korea
• Switzerland
• United Kingdom**

**To be eligible to travel under the VWP, British citizens must have the unrestricted right of permanent abode in England, Scotland, Wales, Northern Ireland, the Channel Islands, and the Isle of Man.

Each Traveler Must Have a Valid ESTA

In order to travel without a visa on the VWP, you must have valid Electronic System for Travel Authorization (ESTA) approval prior to boarding a U.S. bound air or sea carrier. ESTA is a web-based system operated by U.S. Customs and Border Protection (CBP) to determine eligibility to travel to the United States for tourism or business under the VWP. Visit the  ESTA webpage  on the CBP website for more information.

Updating Your ESTA

In most cases, your ESTA will be valid for two years.  You also must obtain a new ESTA if you: (1) receive a new passport, including an emergency or temporary passport; (2) change your name; (3) change your gender; (4) change your country of citizenship; or (5) need to change your responses to any of the “yes” or “no” questions on the ESTA application.

These individuals can apply for visas using regular appointment processes at a U.S. Embassy or Consulate. Consular sections overseas may be able to expedite your interview date if there is an urgent, unforseen situation such as a funeral, medical emergency, or school start date. For more information, please visit the website of the Embassy or Consulate Visa Section where you will interview.

If an individual who is exempt from the Act because of his or her diplomatic or military presence in one of the seven countries is denied ESTA, he or she may go to the  CBP website , or contact the  CBP information Center . The traveler may also apply for a nonimmigrant visa at a U.S. Embassy or Consulate.

U.S. Customs and Border Protection strongly recommends that any traveler to the United States check his or her  ESTA status  prior to making any travel reservations or travelling to the United States. More information is available on the Department of Homeland Security (DHS) website . 

Have the Correct Type of Passport

You must have a passport that is valid for at least 6 months after your planned departure from the United States (unless exempted by  country-specific agreements ). For families, each member of your family, including infants and children, must have a passport. 

In addition, you must have an e-passport to use the VWP. An e-passport is an enhanced secure passport with an embedded electronic chip. The chip can be scanned to match the identity of the traveler to the passport. E-Passports must be in compliance with standards set by the International Civil Aviation Organization (ICAO). You can readily identify an e-passport, by a symbol on the cover. See the example below. More information about e-passports is available on the DHS website .

Emergency and Temporary Passports

If you use an   emergency or temporary passport to enter the United States on the VWP, the passport must be an e-passport. This includes VWP travelers who are transiting the United States. 

More information on frequently asked questions about VWP can be found at the following websites:

• DHS Visa Waiver Program Requirements
• CBP Visa Waiver Program

May I apply for a visa instead of using the VWP?

Yes, you may apply for a visitor (B) visa if you prefer to do so or if you are not eligible for VWP travel. Additionally, you need to apply for a visa if you will be traveling on a private aircraft or other non-VWP approved air or sea carrier. Review the  approved carriers list . Also, if you intend to stay longer than 90 days, then you need to apply for a visa. 

I was denied a visa under section 214(b). May I use the VWP?

A recent visa refusal for any reason could result in denial of ESTA authorization, additional review at the port of entry, or denial of admission to the United States. If you are uncertain if you qualify for VWP travel, you may apply for a visa.

Trips to Canada, Mexico, or nearby islands

If you are admitted to the United States under the VWP, you may take a short trip to Canada, Mexico, or a nearby island and generally be readmitted to the United States under the VWP for the remainder of the original 90 days granted upon your initial arrival in the United States. Therefore, the length of time of your total stay, including the short trip, must be 90 days or less. See the  CBP website . Citizens of VWP countries *  who reside in Mexico, Canada, or a nearby island are generally exempted from the requirement to show onward travel to another country *  when entering the United States. Learn more on the  CBP website .

How can a country* join the VWP?

A country *  must meet various requirements to be considered for designation in the Visa Waiver Program. Requirements include, but are not limited to:

• enhanced law enforcement and security-related data sharing with the United States;
• issuing e-passports;
• having a visitor (B) visa refusal rate of less than three percent (for initial designation);
• timely reporting of both blank and issued lost and stolen passports; and
• maintenance of high counterterrorism, law enforcement, border control, and document security standards.

Designation as a VWP country *  is at the discretion of the U.S. government. Meeting the objective requirements of the VWP does not guarantee a country *  will receive VWP designation.

Entering the United States

An approved ESTA allows you to travel to a U.S. port-of-entry (generally an airport) and request permission to enter the United States, but an approved ESTA does not guarantee entry into the United States. Customs and Border Protection (CBP) officials at the port-of-entry have authority to permit or deny admission to the United States. Learn more on the  CBP website .

Extending your stay

If you enter the United States under the Visa Waiver Program, you are not permitted to extend your stay in the United States beyond the initial admission period. You must depart the United States on or before the date on your admission stamp when you entered the United States. See Extend Your Stay on the U.S. Citizenship and Immigration Services (USCIS) website .

Change of status

If you enter the United States under the Visa Waiver Program, you are not permitted to change status in the United States. See  Change My Nonimmigrant Status  on the U.S. Citizenship and Immigration Services (USCIS) website.

What if I am traveling to Guam or the Northern Mariana Islands?

Citizens of Australia, Brunei, Hong Kong, Japan, Malaysia, Nauru, New Zealand, Papua New Guinea, South Korea, Singapore, Taiwan and the United Kingdom do not need a visa or ESTA to visit both Guam and the Northern Mariana Islands because of the Guam-CNMI Visa Waiver Program, though they must complete Form I-736 prior to travel.  People's Republic of China Passport holders also do not need a visa if they complete Form I-736 for temporary admission into the Northern Mariana Islands. For more information on the Guam-CNMI Visa Waiver Program,  click here

* With respect to all references to “country” or “countries” on this page, it should be noted that the Taiwan Relations Act of 1979, Pub. L. No. 96-8, Section 4(b)(1), provides that “[w]henever the laws of the United States refer or relate to foreign countries, nations, states, governments, or similar entities, such terms shall include and such laws shall apply with respect to Taiwan.” 22 U.S.C. § 3303(b)(1). Accordingly, all references to “country” or “countries” in the Visa Waiver Program authorizing legislation, Section 217 of the Immigration and Nationality Act, 8 U.S.C. 1187, are read to include Taiwan. This is consistent with the United States’ one-China policy, under which the United States has maintained unofficial relations with Taiwan since 1979.

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