eml travel expenses form

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What is EML and how can we get it?

• EML is Environmental Morale Leave. In certain OVERSEAS locations, living conditions are such that leave must be taken in a more suitable geographic and cultural environment to accomplish its stated purpose. EML provides a means of expeditious travel for members (and Command-Sponsored Dependents) from an EML location to a suitable EML destination. Designation of an EML location cannot be based on adverse economic or cultural conditions alone. EML is not intended to compensate sponsors and their families for the high cost of living overseas, language barrier, or cultural differences. DODI 1327.06 is the DoD reg the governs EML.
• The Pacific Command EML Program Document contains a list of authorized locations and here is the Pacific Command EML form used: USPACOM FORM 505/3 EF (07-10) .
• The European Command EML Program Document contains a list of authorized locations and here is the European Command EML form used: EU FORM 1501.01 . As of 2017, CONUS may no longer be an approved destination for Unfunded EML.  See this announcement and check the current EUCOM regulations or your assigned command to verify EML eligibility.
• Unfunded EML qualifies the sponsor (and accompanied dependents) for Space-A Cat-II (sponsor) or Cat-IV (unaccompanied dependents) and is only valid to and from the first authorized EML destination (e.g. CONUS) actually reached. Space-A travel beyond the first authorized EML destination (e.g. from western CONUS to eastern CONUS) to subsequent destinations would be as a Cat-III (Active Duty alone or with dependents). Unaccompanied dependents traveling as CAT-IV cannot travel within CONUS (unless manifested on continuing missions within CONUS as outlined under the FAQ "Eligibility" section). Return to the original EML location from the authorized EML destination is in the original EML Category (CAT-II or CAT-IV). The traveler can signup for Space-A on or after the EML start/effective date (listed on their EML form).
• Government Civilians (e.g. DoD Teachers) and their dependents stationed at certain overseas locations might be authorized EML and travel Space-A to authorized EML destinations as outlined in the documents above.
• WARNING:  Some locations (e.g. Osan) may require a Command Sponsored Space-A Letter IN ADDITION to the EML Form for unaccompanied dependents so it behooves you to have both.

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Useful forms

Claims cost summary reports.

For a copy of your Claims Cost Summary Reports, email your request to

[email protected]

Weekly Payment Reimbursement Request

Reimbursement can be requested via the below Weekly Payment Reimbursement Request (WPRR) form. Use these WPRR Tips for help completing the form. For further information on WPRR Entitlement FAQ .

Expense forms

Use this form to record medical expenses.

Use this form to claim reimbursement of travel expenses.

Travel Reimbursement Form in Word (Simple)

Free travel reimbursement form in Word format. This template tracks all expenses spent during your trip. Receipts should be attached along with this form.

This travel expense report is specifically designed for employees who need to be reimbursed for the expenses spent during a business trip. It’s printable and downloadable in Word format.

The Simple travel claim form highlights sections for transport, hotel, meals, phone, and miscellaneous which are the common expenses spent during a business trip. Along with these information, sections which also need to be filled out include the company name, employee name, department, expense period, date of travel, description, total, subtotal, advance payment, total reimbursement, employee signature, and approval signature.

You may edit, print, or download this travel expense form anytime. For those looking for an auto-calculated template, the travel reimbursement in Excel is the recommended version to use.

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Expense Claim Form in Word (Basic)

Editable Per Diem Expense Report in Word

Multi Currency Travel Cards

As the world returns to more travel and commuting, money and safety will be key factors for businesses looking to win new market share in this space. EML can help with the latest in cashless and other payment solutions, and get your travellers and commuters safely and conveniently on their journeys.

Our generation continues to embrace becoming a cashless and contactless payment era, and our requirements for traveling and using public transport are evolving even more so following the pandemic. Travellers, commuters and transport providers, all require a convenient, safe and secure means to facilitate payments for the journeys they undertake.

Transport cards and multi-currency travel cards are used globally. They provide a convenient and safe way to pay for travel or travel expenses, without the need to carry cash. Whether travelling locally or overseas, EML has worked with multiple travel and transport providers to develop solutions to suit their needs. We provide companies with the choice of issuing either physical or mobile payment solutions, and easy, instant ways to prepay for journeys ahead of time, or pay-as-you-go in a contactless way. You can even provision these payments to smart devices such as a smart watch for an even more efficient way to pay.

• Simple, convenient and contactless payment process
• Usable across multiple travel networks
• Cashless safety for travelers and transport operators
• Enhanced brand visibility and customer experience
• Multi-currencies available with reduced foreign exchange overheads

Travel/Transport Card:

Branded transport cards can be issued to provide a means of convenient contactless payment, with the ability to be used across multiple transport networks (eg. bus, taxi, ferry and rail) and even Ubers.

ControlPay:

Clients can create and control the authorisation rules for when, where, and how cards are used. Transport card limits can be applied to control the number of allowable trips within the subscription, and within allowable travel zones. Travel expense cards can be limited by merchant and spend criteria.

Digital Wallet:

A secure and convenient way to digitally store and use payment cards. EML wallets can hold funds in multiple currencies, reducing the need for costly currency conversion.

Multi-Currency:

Travel cards or corporate expense cards can be used around the globe, with up to 23 currencies to choose from, or you can store up to 15 currencies on the one card. Every time a card is used overseas, an amount will be debited in the local currency.

Card Funding:

Multiple mobile payment platforms are enabled including Apple Pay and, Google Pay. Transport Cards can be on a prepaid subscription basis or as a pay-as-you-go. Our corporate capital funding option can reduce foreign exchange overheads.

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Travel forms

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Claims for travel allowances and expense reimbursements may be submitted electronically to IPEA through the Department of Finance’s system, PEMS. IPEA supports the use of PEMS for all of your travel claims.

Parliamentarians and MOP(S) Act employees can use the following forms to claim travel allowances and expenses instead of  PEMS .

Parliamentarian travel

Mop(s) act staff, related content, employee travel, travel allowances.

Acknowledgement of Country

The Independent Parliamentary Expenses Authority acknowledges the traditional owners and custodians of country throughout Australia and acknowledges their continuing connection to Land, Waters and Community.

We pay our respects to the people, the cultures and the Elders past, present and emerging.