parent visit invitation letter

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Sample Invitation Letter to Parents for a USA Tourist Visa

Rahul Gupta 123 Park Avenue Iselin, NJ 08830 USA Home: 732-391-9293 Work: 732-733-4087 November 22, 2021

To, Sita & Ram Gupta 123 Shankar Lane Malad(E), Mumbai – 400 027 INDIA 

Sub: Invitation to visit the USA 

Dear Mother and Father, 

I would like to invite both of you to the United States of America to stay with me for six months. It would be very nice to have you with me. During your stay, we would visit various tourist places in the USA, such as New York, Washington D.C., Niagara Falls, Las Vegas, Disney Land, and Florida.

During your stay in the United States, I will bear all your responsibilities including, but not limited to, financial responsibilities, return air ticket fare to travel from INDIA to the USA and back, travel expenses within the USA, medical insurance, housing, and food. You will stay with me in my apartment located at the above-mentioned address.

During your stay here, you will also get an opportunity to see and experience the western culture, meet different kinds of people, and eat a variety of food. You will also enjoy the nice weather and the nice city I live in.

We would have a nice time together after a long time. So, please begin planning for the trip. I am eagerly waiting for you to visit me. 

Yours lovingly, Rahul Gupta

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• Immigration

U.S. Visa Invitation Letter Guide with Sample Letters

Learn how to write an invitation letter for a u.s. visa with detailed information and two sample invitation letters. get a u.s. visa invitation letter sample today..

Key Takeaways:

• Learn how to write a U.S. visa invitation letter with key components, formatting tips, and sample letters to help you craft your own.
• An invitation letter can be a useful piece of evidence for the U.S. Consulate, showing the visitor’s intent and reason to return.
• Include important details such as your full name, address, relationship with the visitor, purpose of visit, and your intention to cover expenses.

If you’re planning to invite friends or family to visit you in the United States, one of the requirements they may need to fulfill is obtaining a U.S. visa. As a part of this process, an invitation letter written by you can help establish the purpose of their visit. In this blog post, we’ll cover how to write an invitation letter for a U.S. visa and provide two sample invitation letters to help you craft your own.

Understanding the Importance of a U.S. Visa Invitation Letter

A U.S. Visa Invitation Letter is a personal document, and while it is not a mandatory requirement, it can be a useful piece of evidence that shows the U.S. Consulate that the visitor has a reason to return to their home country after visiting the United States. It can also explain why you are inviting them, which may help the consulate understand the visitor’s intent.

Key Components of an Invitation Letter

When writing a U.S. Visa Invitation Letter, it should include the following information:

• Your full name, date of birth, address and telephone number in the United States.
• Your occupation and your status in the United States.
• A clear statement of your relationship with the visiting individual.
• Detailed information on the planned visit including the purposes of traveling, where the visitor will stay, and how long the visit will last.
• Your intention to cover all living expenses, accommodation, and travel costs, if applicable.

It’s also helpful if the letter can include details such as:

• Your legal status in the U.S. (e.g., citizen, permanent resident).
• The visitor’s full name, date of birth, and their address and telephone number.

Remember to sign and date the letter. Attach any supporting documents, like a photocopy of your ID or passport, evidence of your status in the U.S., and proof of your relationship with the visitor.

Also of Interest:

Complete guide to sudan visa: everything you need to know, visa for seychelles: your complete guide, formatting the invitation letter.

The U.S. Visa Invitation Letter should be formal, yet personal. It usually does not need to be notarized, but it should be typed and printed on standard paper. The tone should be welcoming and warm, reflecting the personal nature of the invitation.

Sample Invitation Letter 1

Here is a simple sample of what an invitation letter might look like:

[Your Full Name] [Your Street Address] [City, State, Zip Code] [Email Address] [Phone Number] [Date]

Consulate General of [Visitor’s Home Country] [Countries Consular Address]

Subject: Invitation for [Visitor’s Full Name], Passport No: [Visitor’s Passport Number]

Dear Consulate,

I, [Your Full Name], residing at [Your Address], am writing this letter to support the visa application of my [relationship, e.g., friend], [Visitor’s Full Name].

[Visitor’s Full Name] plans to visit the United States briefly for leisure and sightseeing purposes. During their stay, which we anticipate lasting from [arrival date] to [departure date], [he/she/they] will be staying with me at my home. The address is listed above. I will be taking time off work to show [him/her/them] around the city and ensure [he/she/they] experience the diverse cultural heritage of our country.

I am a [Your Occupation] and residing in the U.S. as a [Your Status, e.g., U.S. citizen/permanent resident]. I am providing this letter to attest to my intention to support [Visitor’s Full Name] during [his/her/their] visit. I will ensure to cover all expenses, including but not limited to boarding, food, and travel expenses within the U.S. during the duration of [his/her/their] stay.

Thank you for considering this application. Please feel free to contact me if any further information is required.

[Your Signature] [Typed Name]

Sample Invitation Letter 2

For a different scenario or relationship type, the letter might look slightly different:

[Your Full Name] [Your Occupation] [Your Address] [City, State, Zip Code] [Date]

United States Citizenship and Immigration Services (USCIS) [Service Center Address]

Subject: Invitation Letter for [Family Member’s Full Name]

Dear Sir/Madam,

I’m writing this letter to provide details regarding my invitation for [Family Member’s Full Name] to visit me in the United States.

My name is [Your Full Name], and I’m a [Your Status, e.g., legal permanent resident] working as a [Your Occupation] here in [City, State]. I live at the address above and have been a resident there for the past [number of years/months] years.

I would like to invite [Family Member’s Full Name], who is my [relationship, e.g., mother/father/sibling] to visit me in the United States for [length of the visit]. During their visit, they will be residing with me at my home.

It has been [number of years/months] years since we last saw each other, and this visit would mean a great deal to both of us. We plan to spend quality time and I will also take them to visit various tourist attractions such as [mention specific places or landmarks].

I will ensure that my [family member’s relationship] will have all the necessary care and resources at their disposal and am prepared to bear all the costs during their stay in the United States.

Attached are copies of documents proving my status in the United States and evidence of my financial ability to support this visit.

Please feel free to reach out to me for any further information or clarification needed to process this request.

Appreciatively,

[Your Signature] [Your Full Name]

When sending the invitation letter, it’s advised to include it with the rest of the applicant’s documentation. Visit the official U.S. Department of State’s Bureau of Consular Affairs website for further guidelines on supporting documents for visa applications.

Crafting an invitation letter for a U.S. visa is an opportunity to help facilitate a smooth visa application process for someone you care about. By following the guidelines and using the sample invitation letters provided, you can create a welcoming and supportive document that helps underscore the visitor’s intentions and your support during their visit.

Learn Today:

U.S. Consulate: An official office of the U.S. government located in other countries, responsible for providing consular services to U.S. citizens and processing visa applications.

U.S. Visa Invitation Letter: A personal document written by a U.S. resident or citizen inviting someone from another country to visit the United States. It serves as evidence of the purpose of the visit and may provide details about the inviter and the relationship between the inviter and the visitor.

U.S. Consulate General: A high-level diplomatic officer representing the U.S. government and providing consular services to U.S. citizens in other countries.

Relationship: The connection or bond between the inviter and the visitor, such as being friends, family members, or relatives.

Living Expenses: Costs related to day-to-day necessities, including accommodation, food, transportation, and other essential needs.

Legal Status: The immigration status or classification of an individual in the United States, indicating whether they are a citizen, permanent resident, or have another lawful status.

Notarized: The process of having a document officially certified by a notary public, confirming the authenticity of the signatures and the document’s content.

Photocopy: A reproduction or duplicate of an original document made through the use of a photocopier or scanning device.

Supporting Documents: Additional evidence or documentation submitted along with the invitation letter to strengthen the visitor’s visa application, such as a copy of the inviter’s ID or passport, proof of legal status in the U.S., and proof of relationship with the visitor.

USCIS: United States Citizenship and Immigration Services, an agency within the U.S. Department of Homeland Security responsible for administering the nation’s immigration system.

Service Center: Regional offices of USCIS responsible for processing immigration petitions and applications.

Legal Permanent Resident: An individual who has been granted lawful permanent residence in the United States through obtaining a green card, indicating their status as a permanent resident.

Tourist Attractions: Places or landmarks of interest to visitors that are popular for sightseeing or leisure activities.

Bureau of Consular Affairs: A bureau within the U.S. Department of State responsible for providing visa services, protecting U.S. citizens overseas, and managing U.S. passports and other travel documents.

Visa Application: The process of applying for a visa to enter a country, which involves submitting required forms and supporting documents, attending an interview if necessary, and paying applicable fees.

So, there you have it! Writing an invitation letter for a U.S. visa doesn’t have to be daunting. Just remember to include all the necessary information, keep it warm and personal, and attach any supporting documents. If you want more guidance and sample letters, head over to visaverge.com. They’ve got all the visa-related info you need. Happy letter writing!

This Article in a Nutshell:

To invite friends or family to the U.S., they may need a visa. An invitation letter can help establish the purpose of their visit. Include your contact details, relationship, visit details, and your intention to cover expenses. Keep the tone warm and personal. Remember to sign, date, and attach supporting documents.

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Written Samples

15 sample invitation letters for us visa.

Are you planning to invite a friend, family member, or business associate to visit the United States?

Crafting the perfect invitation letter is crucial for increasing the chances of your guest’s visa approval.

Sample Invitation Letters for US Visa

In this article, we will provide you with fifteen sample invitation letters that cover various scenarios, from family visits to business trips.

These examples will serve as a valuable guide, helping you create a compelling invitation letter that will support your guest’s US visa application.

Letter One: Family Visit

Subject: Invitation to Visit the United States

Dear [Name],

I am writing to invite you to visit me and my family in the United States. As your [relationship], it would be a pleasure to have you stay with us at our home in [City, State] from [start date] to [end date].

During your visit, we plan to spend quality time together, exploring local attractions such as [list a few activities or places of interest]. I will cover all expenses related to your accommodation and meals throughout your stay.

Please find attached supporting documents, including a copy of my US passport, proof of employment, and bank statements, to demonstrate my ability to host you during your visit.

I look forward to your positive response and to welcoming you to the United States.

[Your Name]

Letter Two: Business Trip

Subject: Invitation to Attend Business Meetings in the United States

On behalf of [Company Name], I am pleased to invite you to visit our headquarters in [City, State] from [start date] to [end date]. The purpose of your visit is to attend a series of business meetings and discussions regarding our ongoing collaboration.

We have arranged for your accommodation at [Hotel Name] and will cover all expenses related to your stay, including meals and transportation. Our company will also provide you with a daily allowance of [amount] to cover any additional expenses.

Please find attached supporting documents, including our company registration, an outline of the planned meeting agenda, and a letter confirming our commitment to covering your expenses.

We look forward to your participation in these important discussions and to furthering our business relationship.

[Your Title]

[Company Name]

Letter Three: Academic Visit

Subject: Invitation to Attend Academic Conference in the United States

I am writing to invite you to attend the [Conference Name] at [University Name] in [City, State] from [start date] to [end date]. As a respected scholar in the field of [academic discipline], your presence and contributions to the conference would be greatly appreciated.

The university will cover your round-trip airfare, and accommodation at the university guest house, and provide a per diem for meals and incidental expenses. We have also arranged for a campus tour and networking events during your stay.

Please find attached supporting documents, including the conference program, your invitation as a speaker, and a letter from the university confirming the financial arrangements for your visit.

We eagerly await your confirmation and look forward to welcoming you to our campus.

[University Name]

Letter Four: Medical Treatment

Subject: Invitation to Seek Medical Treatment in the United States

I am writing to invite you to visit the United States to receive medical treatment at [Hospital Name] in [City, State]. As your [relationship], I want to ensure that you have access to the best possible healthcare for your [medical condition].

I will cover all expenses related to your medical treatment, including hospital fees, doctor’s appointments, and medication. Additionally, I will provide accommodation at my home and cover your daily living expenses throughout your stay.

Please find attached supporting documents, including a letter from [Hospital Name] confirming your appointment and estimated treatment costs, as well as my bank statements and proof of employment to demonstrate my financial capability to support your visit.

I sincerely hope you will accept this invitation and allow me to support you during this challenging time.

Letter Five: Family Reunion

Subject: Invitation to Attend Family Reunion in the United States

I am delighted to invite you to join our family reunion in [City, State] from [start date] to [end date]. As your [relationship], it would be wonderful to have you participate in this special gathering and create cherished memories together.

During your visit, we have planned various family activities, including [list a few activities or events]. You will be staying with me at my home, and I will cover all expenses related to your accommodation, meals, and transportation.

Please find attached supporting documents, including a detailed itinerary of the family reunion, a copy of my US passport, and proof of my financial stability to support your stay.

Our entire family is excited about the prospect of your presence at the reunion, and we hope you will accept this invitation.

Letter Six: Graduation Ceremony

Subject: Invitation to Attend Graduation Ceremony in the United States

I am thrilled to invite you to my graduation ceremony at [University Name] in [City, State] on [date]. As my [relationship], it would mean the world to me to have you present as I celebrate this significant milestone in my life.

I have arranged for your accommodation at [Hotel Name] from [start date] to [end date], and I will cover all expenses related to your stay, including meals and transportation. Additionally, I have planned a small celebration with family and friends following the ceremony.

Please find attached supporting documents, including a copy of my graduation announcement, hotel reservation confirmation, and my bank statements to demonstrate my financial capability to host you during your visit.

I eagerly await your positive response and look forward to sharing this special moment with you.

Letter Seven: Cultural Exchange

Subject: Invitation to Participate in Cultural Exchange Program in the United States

On behalf of [Organization Name], I am pleased to invite you to participate in our cultural exchange program in [City, State] from [start date] to [end date]. As a valued member of our partner organization in [Country], your participation will greatly contribute to the success of this program.

During your stay, you will be involved in various cultural activities, workshops, and discussions aimed at fostering cross-cultural understanding and collaboration. We will provide accommodation at [Hotel Name] and cover all expenses related to your participation, including meals and transportation.

Please find attached supporting documents, including a detailed program itinerary, a letter from your organization confirming your selection as a participant, and our organization’s registration and financial documents.

We are excited about the opportunity to host you and look forward to your positive response.

[Organization Name]

Letter Eight: Wedding Invitation

Subject: Invitation to Attend Wedding Ceremony in the United States

[Partner’s Name] and I are thrilled to invite you to our wedding celebration in [City, State] on [date]. As my [relationship], your presence on this special day would be invaluable, and we would be honored to have you join us as we exchange our vows.

We have arranged for your accommodation at [Hotel Name] from [start date] to [end date], and we will cover all expenses related to your stay, including meals and transportation. Additionally, we have planned a series of pre-wedding events that we would love for you to be a part of.

Please find attached supporting documents, including our wedding invitation, hotel reservation confirmation, and a letter from both of us expressing our commitment to hosting you during your visit.

We eagerly await your positive response and look forward to celebrating this joyous occasion with you.

[Your Name] and [Partner’s Name]

Letter Nine: Research Collaboration

Subject: Invitation to Collaborate on a Research Project in the United States

I am writing to invite you to visit [University Name] in [City, State] from [start date] to [end date] to collaborate on a research project titled “[Project Name].” As a distinguished researcher in the field of [academic discipline], your expertise and insights would greatly contribute to the success of this project.

During your stay, you will have access to our university’s research facilities and resources. We will provide accommodation at the university guest house and cover all expenses related to your visit, including meals and transportation.

Please find attached supporting documents, including a detailed project proposal, your invitation as a collaborator, and a letter from the university confirming the financial arrangements for your visit.

We are excited about the prospect of working with you and look forward to your positive response.

Letter Ten: Sports Tournament

Subject: Invitation to Participate in Sports Tournament in the United States

On behalf of [Sports Organization Name], I am delighted to invite you to participate in the [Tournament Name] in [City, State] from [start date] to [end date]. As a talented [sport] player representing [Country], your participation will add great value to the tournament.

We will provide accommodation at [Hotel Name] and cover all expenses related to your stay, including meals and transportation. Additionally, we have arranged for training facilities and a dedicated support team to ensure your optimal performance during the tournament.

Please find attached supporting documents, including the tournament schedule, your official invitation, and a letter from our organization confirming the financial arrangements for your visit.

We eagerly await your confirmation and look forward to welcoming you to the United States for this exciting sports event.

[Sports Organization Name]

Letter Eleven: Volunteer Work

Subject: Invitation to Participate in Volunteer Work in the United States

I am writing to invite you to join our volunteer program at [Organization Name] in [City, State] from [start date] to [end date]. As an active volunteer in [Country], your dedication and skills would be a valuable asset to our organization and the communities we serve.

During your stay, you will be involved in various volunteer projects, including [list a few projects or activities]. We will provide accommodation at [Hostel Name] and cover all expenses related to your stay, including meals and transportation.

Please find attached supporting documents, including a detailed program itinerary, a letter from your local volunteer organization confirming your experience, and our organization’s registration and financial documents.

We are excited about the opportunity to work with you and make a positive impact together.

Letter Twelve: Internship Program

Subject: Invitation to Participate in Internship Program in the United States

On behalf of [Company Name], I am pleased to invite you to participate in our internship program in [City, State] from [start date] to [end date]. As a talented student in the field of [academic discipline], we believe that this internship opportunity will provide you with valuable practical experience and contribute to your professional growth.

During your internship, you will work closely with our team on various projects and assignments related to your area of study. We will provide accommodation at [Housing Facility Name] and cover all expenses related to your stay, including meals and transportation.

Please find attached supporting documents, including the internship program details, your acceptance letter, and our company’s registration and financial documents.

We are excited to welcome you to our team and look forward to your positive response.

Letter Thirteen: Family Vacation

Subject: Invitation to Join Family Vacation in the United States

I am excited to invite you to join our family vacation in [City, State] from [start date] to [end date]. As your [relationship], it would be wonderful to have you share in this special time of relaxation and bonding.

During our vacation, we have planned various activities, including [list a few activities or attractions]. You will be staying with us at [Hotel Name], and I will cover all expenses related to your accommodation, meals, and transportation.

Please find attached supporting documents, including our vacation itinerary, hotel reservation confirmation, and my bank statements to demonstrate my financial capability to support your stay.

Our entire family is looking forward to your presence and the memories we will create together.

Letter Fourteen: Music Festival

Subject: Invitation to Attend Music Festival in the United States

I am thrilled to invite you to join me for the [Festival Name] in [City, State] from [start date] to [end date]. As a fellow music enthusiast, I believe you would truly enjoy this incredible celebration of [music genre].

I have arranged for your accommodation at [Hotel Name] and will cover all expenses related to your stay, including meals and transportation. Additionally, I have secured tickets for the festival, ensuring that we have access to all the amazing performances and events.

Please find attached supporting documents, including the festival lineup, hotel reservation confirmation, and my bank statements to demonstrate my financial capability to host you during your visit.

I eagerly await your positive response and look forward to sharing this unforgettable musical experience with you.

Letter Fifteen: Art Exhibition

Subject: Invitation to Attend Art Exhibition in the United States

I am writing to invite you to attend the opening of my art exhibition at [Gallery Name] in [City, State] on [date]. As my [relationship] and a fellow art enthusiast, your presence would mean a great deal to me, and I would be honored to have you witness this significant milestone in my artistic career.

I have arranged for your accommodation at [Hotel Name] from [start date] to [end date] and will cover all expenses related to your stay, including meals and transportation. Additionally, I have planned a private tour of the exhibition for you and a few other close friends and family members.

Please find attached supporting documents, including the exhibition invitation, hotel reservation confirmation, and my bank statements to demonstrate my financial capability to host you during your visit.

I sincerely hope you will accept this invitation and join me in celebrating this special occasion.

These fifteen sample invitation letters cover a wide range of scenarios, from family visits and business trips to academic conferences and cultural exchanges.

By using these examples as a guide and tailoring them to your specific situation, you can create a compelling invitation letter that will support your guest’s US visa application.

Remember to include all relevant details, such as the purpose of the visit, accommodation arrangements, and financial support, and attach any necessary supporting documents.

With a well-crafted invitation letter, you can increase the chances of your guest’s visa approval and look forward to a successful and enjoyable visit to the United States.

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• Sample Invitation Letters for US Visas, How to Write?

Getting a US visa is complex, and one of the critical key components often required is an invitation letter for US visas. This letter can significantly strengthen your visa application and provide a clear purpose for your visit. Our article will explore various types of letters of invitation for US visas. We also provide detailed samples of invitation letters for US visas .

Letter of Invitation for US Visitor Visa

A letter of invitation for a US visitor visa is a document that provides essential information about the invitee’s visit. This letter ensures the visa officials that the visitor will be accommodated during their stay in the United States.

Who Needs It?

• Friends or family members of US residents who want to visit the US for tourism or special events.
• Relatives planning to attend family gatherings, holidays, or other significant occasions in the US.

Who Can Write It?

• US citizens
• A lawful permanent resident (Green Card holder) of the United States.

What to Include?

• Contact information (phone number and email)
• Immigration status (US citizen or lawful permanent resident)
• Date of birth
• Relationship with the host
• Passport number (optional)
• Explanation of the visit’s purpose (e.g., tourism, family reunion)
• Dates of arrival and departure
• Planned activities or itinerary
• Statement indicating whether the host will provide financial support during the visit
• Details of accommodation plans (e.g., staying with the host)
• Copy of the host’s proof of status (e.g., passport, Green Card)
• Any relevant documentation about the reason for the visit

Sample Letter of Invitation for US Visitor Visa

Let’s look at a sample of invitation letter for US visas for tourists:

(Your Name)

(Your Address)

(City, State, ZIP Code)

(Phone Number)

(Email Address)

United States Consulate General

(Consulate Address)

(City, Country)

Dear Honorable Consul,

I am writing to invite my (relationship), (Invitee’s Full Name), who resides at (Invitee’s Address), to visit me in the United States. The purpose of their visit is to spend time with family and experience the culture and attractions of the United States.

(Invitee’s Full Name) will be visiting from (Arrival Date) to (Departure Date). The purpose of the visit is primarily for (tourism/family reunion/attending an event). During their stay, we plan to visit several attractions, including (list some planned activities or locations, e.g., the Grand Canyon, Disneyland, and New York City landmarks). We also plan to spend quality family time together, participating in various local activities and cultural events.

During their stay, (Invitee’s Full Name) will reside with me at the above address. I will ensure that all their financial needs are met, including accommodation, food, and any other necessary expenses. Attached, please find a copy of my (Green Card/Passport) as proof of my legal status in the United States.

Thank you for considering this request. Please do not hesitate to contact me for any further information.

(Your Signature)

(Your Printed Name)

Seems hard? Don’t worry; you can relax at home and let the Visa Library write a visa invitation letter for the country of your choosing for you.

Invitation Letter for US Visa for Parents

An invitation letter for parents for a US visa is a formal document to invite parents to visit the United States. This letter is essential for family reunions, special family events, and extended stays.

Parents of people residing in the US who wish to travel to the US for holidays, family events, or extended visits.

US citizens or lawful permanent residents

• Contact details (phone number and email)
• Immigration status (e.g., US citizen, lawful permanent resident)
• Parents’ Information
• A statement of why the parents are visiting, such as for a family reunion, holiday celebration, etc.
• Financial Support
• A statement of who will cover your parents’ travel, housing, and living expenses during their stay.
• The intended arrival and departure dates and a brief itinerary of planned activities.
• Explanation of where the parents will stay

Sample Invitation Letter for US Visa for Parents

Let’s look at a sample of invitation letter for a US visa for parents :

Dear Sir/Madam,

I am writing to invite my parents, (Parent’s Full Name 1) and (Parent’s Full Name 2), who reside at (Parent’s Address), to visit me in the United States. The purpose of their visit is to attend (specific event, e.g., the birth of my child, a family reunion, etc.) and to spend quality time with family.

I am a lawful permanent resident of the United States, currently employed as (Your Job Title) at (Your Employer). My full address is (Your Address), and I can be contacted via phone at (Your Phone Number) or email at (Your Email Address). My parents, (Parent’s Full Name 1) and (Parent’s Full Name 2), will be visiting from (Arrival Date) to (Departure Date).

During their stay, they will reside with me at my home. The primary purpose of their visit is (specific event) and to experience American culture. We plan to visit several attractions, including (list some planned activities or locations, e.g., New York City, Disneyland, Grand Canyon), and they will participate in family gatherings and local cultural events.

I will be responsible for their travel expenses, accommodation, and living costs during their stay in the United States. I assure you that all their needs will be met, and I assure them of their comfort and well-being while they are here. Attached are copies of my (Green Card/Passport) as proof of my legal status in the United States.

Invitation Letter for US Business Visa

An invitation letter for a US business visa is a formal document. It outlines the business relationship and the purpose of the visit and assures the invitee that they will return to their home country after the trip.

People who want to participate in meetings, conferences, training sessions, or other business-related activities in the US.

The letter should be written by a manager or executive of the inviting company in the US.

• Name of the company
• Contact information, including a phone number and email address
• Company and position
• A clear statement about the purpose of the visit, such as attending meetings, conferences, or training sessions.
• Specific visiting dates for the beginning and end of the business trip.
• An explanation of who will cover the trip expenses
• An outline of the planned activities and schedule during the visit.
• A description of the relationship between the inviting company and the invitee’s company.

Sample Invitation Letter for US Business Visa

Let’s look at a sample of a business invitation letter for US visas :

(Your Company’s Name)

(Your Company’s Address)

On behalf of (Your Company’s Name), I am pleased to invite (Invitee’s Full Name), (Invitee’s Job Title), from (Invitee’s Company) to visit the United States for a business trip. The purpose of this visit is to attend (specific business purpose, e.g., meetings, conferences, training) from (Arrival Date) to (Departure Date).

During this period, (Invitee’s Full Name) will be staying at (accommodation details), and (Your Company’s Name) will cover all expenses related to this trip, including travel, accommodation, and living costs.

(Invitee’s Full Name) will be engaged in various business activities during their stay, including (briefly outline planned activities, such as meetings with specific departments, project reviews, or participation in workshops). The primary goal of this visit is to (explain the purpose and importance of the visit, such as discussing a potential partnership, reviewing ongoing projects, or attending training sessions).

Our company has a longstanding business relationship with (Invitee’s Company), and this visit will further strengthen our collaboration and mutual business interests. We assure you that (Invitee’s Full Name) will comply with all US laws during the visit and will return to (Home Country) upon the completion of the business activities.

Attached, please find a copy of (Invitee’s Full Name) ‘s itinerary and the business agenda for the trip.

Thank you for your attention to this matter. Please do not hesitate to contact me for any further information.

(Your Job Title)

Other Samples of Letter of Invitation for US Visas

In addition to the common types, there are specific invitation letters for US visas tailored for different occasions. Let’s take a look:

Invitation Letter for US Visa for Friend

Here is a sample invitation letter for US visa for friends :

I am writing to invite my friend, (Friend’s Full Name), who resides at (Friend’s Address), to visit me in the United States. The purpose of their visit is to spend time together and experience the local culture and attractions.

(Friend’s Full Name) will be visiting from (Arrival Date) to (Departure Date). During their stay, they will reside with me at the above address. I will ensure that all their financial needs are met, including accommodation, food, and travel expenses within the United States. This visit will allow us to enjoy various local attractions and cultural events, enhancing our friendship and providing (Friend’s Full Name) with a memorable experience of American culture.

I am a lawful permanent resident of the United States, currently employed at (Your Employer). Attached, please find copies of my (Green Card/Passport) and additional documents to support this invitation.

Thank you for considering this request. Please do not hesitate to contact me for any further information or clarification.

Graduation Invitation Letter for US Visa

Here is a sample graduation invitation letter for US visa :

I am writing to invite my (relationship), (Invitee’s Full Name), who resides at (Invitee’s Address), to visit me in the United States for my graduation ceremony at (University Name) on (Graduation Date).

(Invitee’s Full Name) will be visiting from (Arrival Date) to (Departure Date). During their stay, they will reside with me at my current residence. I will cover all their expenses during this period, including travel, accommodation, and living costs.

The primary purpose of this visit is for (Invitee’s Full Name) to attend my graduation ceremony. This event marks a significant milestone in my academic career, and their presence would mean a great deal to me and my family. Additionally, this visit will provide an opportunity for (Invitee’s Full Name) to experience American culture and visit local attractions. We plan to visit several local attractions and landmarks during their stay to make their visit memorable.

As a student at (University Name), I have attached copies of my student ID and the official invitation to the graduation ceremony.

Marriage Invitation Letter for US Visa

Here is a sample wedding invitation letter for US visa :

I am writing to invite my (relationship), (Invitee’s Full Name), who resides at (Invitee’s Address), to attend my wedding in the United States. The wedding ceremony is set to take place on (Wedding Date) at (Wedding Venue).

(Invitee’s Full Name) will be visiting from (Arrival Date) to (Departure Date). During their stay, they will reside with me at the above address. I will ensure that all their financial needs are met, including travel, accommodation, and living costs.

The primary purpose of this visit is for (Invitee’s Full Name) to attend my wedding. This event is a significant milestone, and their presence is very important to me and my family. Additionally, this visit will allow (Invitee’s Full Name) to experience American culture and participate in our family’s celebrations and activities.

To support this invitation, I have attached copies of my (Green Card/Passport) and the wedding invitation. I am confident that (Invitee’s Full Name) will adhere to all US laws and regulations during their stay and will return to (Invitee’s Home Country) before the expiration of their visa.

(Your Job Title, if applicable)

How to Write an Invitation Letter for a US Visa?

Writing a US visa invitation letter involves several steps. Here’s a step-by-step guide on how to write a letter of invitation for US visas:

Step 1: Understanding the Requirements

• Find out the type of visa your guest or invitee will be applying for (e.g., B-2 Visitor Visa, B-1 Business Visa).
• Do your research for the specific requirements for the invitation letter based on the visa type. To find the most updated lists of documents, visit the US Department of State’s Bureau of Consular Affairs website as a reliable source.

Step 2: Gathering Information

Gather the following information:

• Host’s Information
• Invitee’s Information
• Visit Details
• Financial Assurance

You can see the list of different visa types and US visa invitation letters in the sections above.

Step 3: Planning the Structure of the Letter

You must structure formally and include these sections:

• Heading. Write the host’s full name, contact information, and date.
• Recipient. Write it to the United States Consulate General. Address of the consulate in the letter.
• Subject. You can write: “Invitation Letter for (Invitee’s Full Name) – Application for Visitor Visa”
• Introduction. Introduce yourself and state your relationship with the invitee.
• Purpose of the Visit. Clearly explain why the invitee is visiting the US. Provide details about the specific event or reason for the visit.
• Visit Dates. Write the exact dates of arrival and departure.
• Accommodation & Financial Support. Write where the invitee will stay and who will pay the financial costs. Also, ensure that all financial needs will be met during the stay.
• Itinerary and Activities. Write the scheduled activities and places to be visited.
• Conclusion. Thank the consulate for considering the application. Then, offer to provide further information if needed.
• Sign Off. Write “Sincerely,” “Host’s (your) signature,” and “Host’s (your) printed name.”

Step 4: Attach Supporting Documents

Don’t forget to include copies of related documents to support the invitation, such as:

• Host’s proof of residency (e.g., Green Card, passport)
• Proof of relationship (e.g., birth certificate, marriage certificate)
• Financial documents (e.g., bank statements, employment letter)
• Official invitation to events (e.g., wedding invitation)

How Can I Send an Invitation Letter for a US Visa?

To send a letter of invite for a US visa, after you draft and write a US visa Invitation letter, you must:

• Print and Sign the Letter. Print the letter. Ensure you use high-quality paper for a professional appearance. Then, manually sign the letter to add a personal touch and authenticity.
• Send the Invitation Letter. Mail the original signed letter and supporting documents to the invitee. Make sure you use a reliable courier service to ensure timely and safe delivery. You also need to email a scanned copy of the signed letter and supporting documents to the invitee for their records.
• Prepare the Invitee. Informa the invitee on how to include the invitation letter and supporting documents in their visa application. They must keep the original documents safe and bring them to their visa interview.

Writing and sending an invitation letter for a US visa can be complex. It involves several detailed steps, from gathering the necessary information and drafting a formal letter to sending it to the invitee and ensuring they are prepared for their visa application process. Follow our detailed steps outlined in this article carefully to ensure that the invitee’s visa application is well-supported and increases their chances of approval.

If you have any questions about writing a US visa invitation letter, you can schedule a consultation with the Visa Library and ensure visa success.

Is an invitation letter required for a visitor visa to the US?

No, an invitation letter is not required, but it can significantly strengthen the application by providing a clear reason for the visit and assurance of accommodation and financial support.

Can I apply for a US visa without an invitation letter?

Yes. However, having one can improve your chances of approval, especially if it provides strong evidence of the purpose of your visit and ties to your home country.

Is an invitation letter required for a business visa?

No, an invitation letter is not required, but it is highly recommended as it can clarify the business purpose of the visit and the relationship between the companies involved.

Does a visa invitation letter need to be notarized?

No, a visa invitation letter does not need to be notarized. However, ensuring that the letter is detailed, clear, and includes all necessary information can help support the visa application.

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How to Write a Invitation Letter for a U.S. Visitor Visa

Home » How to Write a Invitation Letter for a U.S. Visitor Visa

July 25, 2021

There are various mandatory requirements to obtain a visa when visiting the United States. However, a letter of invitation from the American host is not one of them. The U.S. citizen or resident who will host the visiting B-2 visa holder may send a letter, but an invitation is not required. The letter cannot guarantee visa issuance, but it may be helpful in some situations. Many people feel more comfortable sending a letter, and we’ve provided a sample invitation letter for a visitor visa below.

Visitor Visa Requirements

B-2 visa applicants must qualify for the visitor visa according to their own circumstances, not on the basis of a sponsor’s letter or assurances. Based on the merits of the application and interview, a consular officer determines whether or not the applicant qualifies for a visa. In fact, to qualify for a B-2 visitor visa to the United States, applicants must meet the following three criteria:

Have a residence in a foreign country to which they will return to after their temporary visit;

Intend to enter the united states for a period of a specifically limited duration;, will go to the united states to engage in activities consistent with the visa., mistakes on uscis forms can cause costly delays or a denial., b-2 letter of invitation explained.

A B-2 letter of invitation is simply a letter written by the U.S. host to demonstrate that the visitor has a place to stay during the trip to the United States. Generally, the letter carries more weight if written by a U.S. citizen or lawful permanent resident. The letter should state that the host is willing and able to accommodate the visitors during the specified duration of the trip. The host may include specific dates or a general period in which the visitor is welcome. It’s also helpful to state if the host and visitor have family ties or are friends. There is no requirement for an invitation letter for visitor visa. Therefore, there are no hard requirements for the letter. With that said, a letter should generally contain the following:

• Host’s full name and contact information
• Guest’s full name and contact information
• Guest’s relationship to the host
• Purpose of the planned visit, including the event (if applicable) or places you will visit
• Duration the visitor will stay with you or where you’ve made arrangements for him or her to stay
• Financial arrangements to cover the guest’s expenses during the visit (if applicable)
• Signature of the host

Write the letter in your own words, but try to be as specific as possible. We’ve included a sample invitation letter for a visitor visa below.

Sample Invitation Letter for Visitor Visa: Friends

Enzo & Gianna Russo Via Torquato Tasso, 26 71010 Lesina FG, Italy

March 22, 2019

Dear Enzo and Gianna,

I would like to invite you to come visit me in the United States this summer. You are welcome to stay at my home during for the duration of the trip. I understand that you have four weeks of holiday, but you are welcome to stay longer if needed.

During your visit, I plan to take you on several excursions to our theme parks (Disneyworld and Universal Orlando) and museums. I know you son is interested in space travel. I’m trying to arrange a visit to the Kennedy Space Center Visitor Complex as well.

I understand you plan to cover your own expenses for travel and incidentals. However, I will submit Form I-134, Declaration of Financial Support, to guarantee your financial support.

I look forward to seeing you and your family.

Edwardo Sauvigne 26000 Whispering Trails Ave Winter Have, FL 33884 Home: (863) 555-1212 Mobile: (863) 555-1212

Sample Invitation Letter for a Visitor Visa: Family

Gurpreet & Jyothi Ahuja 337, Rajiv Gandhi St Uthandi, Chennai, Tamil Nadu 600119 India

October 1, 2020

Dear Mom and Dad,

I would like to invite you to come visit me in the United States for my wedding on March 6, 2021. In addition to this special event, I am excited to have you spend time with Anika and see our city.

I will cover all of your expenses for the trip, including travel to and from the United States. During your two weeks with us, you will stay at my home, and I will provide all meals. I also plan to purchase you a visitor’s insurance plan and cover any other costs that come up during your trip.

Anika and I are extremely anxious to see you and have you participate in our wedding. We look forward to seeing you in March.

Hiten Ahuja 9601 Skyline Way Grand Prairie, TX 75051 Home: (972) 555-1212 Mobile: (972) 555-1212

Stronger Evidence to Support a B-2 Visa Application

For visitors that are currently unemployed, don’t have property and generally lack financial assets, it can be more difficult to demonstrate strong ties to their home country. In these cases, immigration officials become concerned that they will try to stay in the United States. A Declaration of Financial Support can help remove this doubt.

Known as Form I-134, Declaration of Financial Support , the form shows that someone in the United States is willing to take financial responsibility for you. If you can prove that you are financially independent or are employed in your home country, you typically don’t need a Form I-134.

Form I-134 is a reassurance by the U.S. supporter to step in and assist if you unable to pay your expenses during the course of your U.S. visit.

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Invitation Letter Guide for U.S. Visa (B1/B2) Applications

For many individuals planning a visit to the United States on a B1/B2 Visa, presenting a well-crafted invitation letter can significantly strengthen their application. While not mandatory, an invitation letter from a U.S. citizen or Legal Permanent Resident (LPR) can positively impact the visa process, especially when it highlights strong ties to the applicant’s home country. Here, we explain what makes an effective invitation letter for a U.S. visitor visa.

Keys to a B Visa Invitation Letter

An effective invitation letter should communicate:

• Host’s Details: Include the host’s name, status in the U.S. (citizen or LPR), contact information, and address.
• Visitor’s Information: Please provide your full name, date of birth, passport number, and contact information.
• Relationship: Clarify the nature of your relationship with the host.
• Visit Details: State the purpose, exact duration, and itinerary of your visit, including accommodation arrangements.
• Financial Responsibility: It should be explicitly mentioned if the host bears any costs.

Structure of the B Visa Letter

The letter should originate from the host and detail their relationship with the visitor. It should be dated, contain both parties’ full information, and specify the hosting arrangements and travel dates. Crucially, it should emphasize the temporary nature of the stay in the U.S.

Sample B Visa Invitation Letter

Below is a template of how such a letter might be structured:

[Host’s Full Legal Name]

[Host’s Full U.S. Address]

Dear [Visitor’s Full Legal Name],

I, [Host’s Name], am delighted to invite you to the United States to celebrate my 50th wedding anniversary in Buffalo, NY, on February 21, 2050. You will be accommodated at my Buffalo, NY, residence from February 21 to February 28. Our plans include visiting Niagara Falls, Letchworth State Park, and Fort Niagara. I will cover the costs of your round-trip airfare, food, and medical insurance during your stay. Your presence would mean a lot to us.

[Host’s Signature]

[Host’s Contact Information]

Supporting Documentation for a B Visa

Accompany this letter with relevant documents such as event invitations, proof of roundtrip airfare, host’s identification or passport, accommodation proof, and a detailed travel itinerary.

Insights for B Visa Applicants

For B Visa applicants, remember:

• Dependent Visas: Spouses and children must apply separately for a B-2 visa.
• Employment Restrictions: B-1/B-2 visa holders are prohibited from working in the U.S.
• Visa Validity: A valid U.S. visa in an expired passport remains active; do not remove it from the expired passport.

Crafting an invitation letter with these elements can significantly enhance the credibility of your B1/B2 Visa application and facilitate your travel plans to the United States.

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Sample invitation letter to visit usa for parents (b1/b2 visa).

[Parent's Name]

[Parent's Address]

Subject: Invitation to visit the USA

Dear Mom and Dad,

I would like to invite you to the USA and stay with me for [3 months]. It would be very nice to have you with me here. During your stay, we would like to visit various tourist places in [Your State] such as [Example Tourist Locations].

During your stay in the United States, I will bear all your responsibilities, including but not limited to, financial commitments, air ticket fare to travel from India to the USA and back, travel expenses within the USA, medical insurance, housing, and food, and all your expenses.

During your entire trip, you will stay with me at my house located at [Your Address]. I am sending you all the required documents: my passport copy, US visa, I-94, pay slips, proof of funds, etc. for you to apply for a US visitor’s visa (B-2) at the US Consulate in [Consulate Location].

During your stay here, you will also get an opportunity to see and experience Western culture, meet different kinds of people, and try a variety of food. You will also enjoy the nice weather that we have here in [Your City, State] . I am looking forward to seeing you here.

[Your Name]

[Your Address]

[Your Contact Number]

Below, I am sharing a few more B1/B2 visa invitation letter samples for parents to visit the USA. However, it's not compulsory to mention these reasons, and tourism alone is generally sufficient with the highest success rate in obtaining approval for a US tourist visa. I would recommend sticking to tourism as the reason for travel.

Related: Sponsorship letter for the US tourist visa

Table of Contents: Invitation letter for parents to visit USA (visitor visa)

Invitation letter for parents to visit the USA

Inviting parents to the USA for pregnancy

Sample invitation letter for visitor visa for parents to consulate

For graduation ceremony

How to write an invitation letter for a parent's visa

How to Write an Invitation Letter for a US Visa

B1/B2 appointment wait times , and locations

B2 visa interview questions for parents

B1/B2 visa rejection rate

Parents' visa interview questions

B1/B2 documents checklist for interview

DS-160 photo requirements

DS-160 validity

B1/B2 visa duration/ max stay period

Buying Health Insurance

FAQs on B1/B2 visas

Sample Invitation Letter for Parents to Visit USA for Pregnancy

Subject: invitation letter for parents to visit the usa.

Dear Mom and Dad ,

I am writing to invite you to share in the joy of our pregnancy. As you know, [partner’s name] and I are expecting a baby in [month, year] , and we would be honored if you could be part of this special time in our lives.

We are grateful for your love and support, and we believe that your presence during this time will bring us comfort and joy. We would love for you to be a part of the pregnancy journey, from attending prenatal appointments with us to sharing the excitement of baby showers and other celebrations.

Throughout your trip of [4 months] , you will be staying at my residence located at [address] . I am sending you all the required documents: my passport copy, US visa, I-94, pay slips, and proof of funds for you to apply for a visitor's visa (B-2) at the US Consulate in [Consulate location] .

We know that you will be wonderful grandparents and we can’t wait to see you. Your presence and support will be invaluable to us as we prepare for this new chapter in our lives. Thank you for your love and support, and we look forward to sharing this exciting journey with you.

Warmest regards,

Sample Invitation Letter for Visitor Visa for Parents to Consulate

The U.S. Consulate General,

U.S. embassy [Shantipath]

[Chanakya Puri, New Delhi, 110021]

Sub: Request for Visitor Visa (B1/B2) for my parents

Dear Sir/Madam,

I am, [Your name] , working as [Your profession] at [Company's name, location] . I would like to invite my parents, [Father's full name] and [Mother's full name] residing at [Home country complete address] to visit me for about [2-3 months, do not exceed 6 months] .

The purpose of their travel to the US is to visit me and visit some other tourist locations in the United States of America. During their visit, they will stay with me at my residential address mentioned at the end.

I have enough funds in the bank to cover all the expenses related to my parent's visit to the US. I am employed full-time with an annual salary of [xxx, xxx $] per year. I will bear all their expenses: round trip airfare from [Your city, India] to the USA, housing, flight tickets for travel within the US, health insurance, food, and all other personal expenses.

I am enclosing the following documents for visa issuance:

Copy of my passport

Copy of my [Permanent resident card, or other legal document]

Copy of my latest three salary slips

Proof of funds from bank [Bank's name]

Copies of 2 months of my bank statements

I would appreciate it if you could kindly grant my parents a US visitor visa (B-2) to visit me and visit other places in the USA. I will personally make sure that they leave the USA on time, before the expiration of their authorized stay.

Please do not hesitate to contact me if you have any questions.

[Signature]

[Your name]

[US full address]

Mobile number: +1 (123)-(456)-(7890)

Email address: [Your email ]

Sample Invitation Letter for US Visa for Parents for Graduation

Subject: invitation to visit for my graduation ceremony.

I hope this letter finds you both in good health and spirits. I am excited to announce that my graduation ceremony is coming up soon, and I would be honored if you could attend and stay here for [a month] .

As you know, this is a very important moment for me, and it would mean the world to have you by my side on this special day. The ceremony will be held on [insert date], at [insert time], at [insert location] .

I am proud of all the hard work and dedication that has gone into achieving this milestone, and I would love to share this experience with you. Because of your love, support, and encouragement, I have come this far, and I could not have done it without you.

Please let me know as soon as possible if you attend, so I can make the necessary arrangements. I am looking forward to seeing you both and celebrating together.

Thank you for everything you do for me. I love you both very much.

With love and gratitude,

How to Write an Invitation Letter for a Parents Visa

Ensure you include the following details if you write the invitation letter for parents yourself. These are not compulsory but nice to include so that your parents can get a tourist visa in one shot.

The letter should be in English.

It should have the name of your parents and their relationship with you - father, mother, in-laws.

Purpose of their visit like tourism, graduation ceremony, etc.

Dates of their stay with the approximate length of visit.

Location of their visit like where are they staying, with you or hotel, etc.

Proof of funds like how their visit will be funded, who will be funding, etc.

Related: How to extend a B2 tourist visa beyond 6 months?

Invitation Letter for US Visitor Visa

In general, If you're writing an invitation letter for a US visa for parents, family members, or friends applying for a US visitor visa, keep these six points in mind to make your invitation letter effective and well-prepared.

Language: The letter must be written in English.

Invited Person : Include the full name of the person being invited. Mention your relationship with the invited person (friend, brother, sister, family, etc.).

Purpose of Visit: Clearly state the reason for their visit (tourism, medical treatment, family event, etc.).

Dates of Stay: Provide the approximate dates of their stay in the US and duration of stay. Remember it should be beyond 6 months in one stretch.

Location of Visit: Specify where the invited person will be staying during their visit.

Proof of Funds: Explain how their visit will be financially supported. Mention who will be funding their expenses (you, themself, etc.).

B1/B2 Visa Appointment Wait Time India

As of Jun 26, 2024, the current appointment wait time for the B1/B2 visa for India is shown below. The waiting time for US visitor visa appointments can fluctuate significantly, ranging from a few weeks to several months depending on your visit's time of year and location.

You can check the current US visa appointment wait times on the US Department of State website . Just enter the city where you intend to attend the interview, and the current appointment wait time will be displayed for various visa types. You need to look at the B1/B2 visitor visa wait time.

U.S. Embassy Locations

If you're unsure about the location of the US embassy near you, you can easily find the details on the US embassy website . Just enter your location, and it will provide you with the physical address and contact information for the nearest US embassy.

If you're unable to locate the embassy, simply scroll down on the US embassy website, and you'll find a list of locations arranged alphabetically.

Related: How to expedite green card processing?

B2 Visa Interview Questions for Parents

Now that you know where and when to attend the interview, it's essential to engage in basic interview preparation. During the B1/B2 visa interview, the officer may ask you a range of questions. You can read about this in detail in the following blog.

Related : B2 visa interview questions for parents

However, before we dive into B1/B2 visa interview questions, it's important to understand why you need to prepare for the B1/B2 visa interview, that is where understanding the US visa rejection rate becomes important.

B1/B2 Visa Rejection Rate

In the fiscal year 2023, the US tourist visa rejection rate for India stood at 10.99%. However, a few years ago, the refusal rate for India was over 25%, indicating that 1 out of 4 tourist visa applications was rejected.

Below, you'll find details of the adjusted rejection rates for US tourist visas over the past 5 years.

The first table is about India, and the second table is for other countries. You can find complete details on the US Department of State website.

Parents' Visa Interview Questions

It's important to answer the visa interview questions honestly and wherever possible provide documents to support your answers. Be prepared to explain the purpose of your visit and provide evidence that you intend to return to your home country after your visit.

Length of stay: How long do you plan to stay in the US? Do you have a return ticket booked? Tip: If you already have a return ticket booked, it's good to keep a copy of the tickets during your interview. Also, in general, keep in mind that you can not stay beyond 6 months in one stretch. Refer this .

Purpose of travel: What do you plan to do during your US trip? Will you be traveling for pleasure or business? Tip: Remember that B1 is a business visa and B2 is a tourism visa. Tell them you will visit family, grandkids, or whatever reason you have, just be honest with your answer.

Accommodation: Where will you be staying while you are in the US? Tip: Try to memorize the city at least where you will stay during your visit, if possible keep the complete address handy on a piece of paper if you can't remember it. Usually, parents forget the address. Or, just keep the sponsorship letter handy to indicate the address.

Employment and financial situation: Are you employed? Who is paying for your trip to the US? Tip: If you are working, just explain what you do and how much you earn, and keep a copy of the latest bank statement if possible which has sufficient funds to show. If you are a public servant you might need an NOC (No Objection Certificate) from your department. If you are not working, explain who is sponsoring your visit. Keep a copy of the sponsorship letter handy. Refer this .

Criminal record: Do you have any pending criminal charges? Have you ever been convicted of a crime? Tip: Answer honestly and explain if you have something to disclose.

Travel or Immigration history: Have you traveled to the US or any other countries before? Tip: Again, answer honestly if you have any travel history. Keep your old passport with you even if it's expired.

Medical history: Do you have any medical conditions that may require treatment while you are in the US? Tip: It's not mandatory to have health insurance before you travel but if you have some serious medical condition it's wise to buy health insurance and keep a copy of insurance details to show it to the officer.

Related: How to apply for H4 EAD?

Other B2 Visa Interview Questions for Parents

What does your son/daughter do in the US? Where do they work?

Do you have family or property in your home country? Evidence of ties to your home country.

What is your educational background?

Have you ever been refused a visa to any country? If so, provide details.

Have you ever overstayed a visa or been in the US illegally?

Read more about interview questions

B2 Visa Documents Checklist for Parents (for Interview)

The B2 visa document checklist may vary slightly based on sponsors' immigration status in the US, such as being on H1B, L1, J1, or F1 visas, or being a permanent resident/green card holder.

Documents (from the sponsoring party) that parents should carry during the visa interview are:

Latest 3 months of pay stubs

Latest bank statement for the proof of funds

Copy of employment verification letter

Copy of passport and visa pages

Copy of latest I-94

Copy of valid I-129S for L1, DS2019 for J1, I-797A for H1B, I-20 for F1, or green card for PR holders

Invitation letter

Sponsorship letter

Documents (belonging to my parents) that I requested them to bring for the interview are:

Parents' original passport with 6 months of minimum validity

Expired old passports (if any)

DS-160 confirmation page ( unexpired )

Appointment confirmation page

Employment letter and NOC (if parents are working)

Bank statement with sufficient balance

Documents such as the Aadhar card, PAN card, and utility bills (I have asked my parents to bring all the relevant identification they can)

Accommodation details (sponsorship letter would fulfill this requirement)

My parents, family members, and in-laws have traveled to the US multiple times, and this B2 visa document checklist should be sufficient. However, I would recommend checking the official website in case there have been any changes to the rules.

DS-160 Photo Requirements (B2 Visa)

Whether you need to bring a photo or not varies from country to country, based on the DS-160 Photo Requirements. If you have photographs, it's advisable to carry them with you during the biometric and interview processes.

For example, if you are applying for a US tourist visa from India, there is no need to upload or carry a passport-size photograph. On the DS-160 page, it's mentioned that " Photo will be taken at ASC ", application service center. So your photograph and fingerprints will be taken during biometrics which is before the actual interview. But again, if you have extra photos, it's okay to bring them to the ASC.

Another example is if you are applying for a US tourist visa from Italy, you'll need to upload a recent digital passport-size photograph.

Irrespective of the fact of where you are applying, if you are planning to bring photos, you can find the requirements on the U.S. Department of State website. These photos should be passport-size, measuring 2 by 2 inches, with an off-white background.

DS-160 Validity

The first step in a tourist visa application is to fill out the DS-160 form . Filling out the DS-160 form is an online process, and there is no payment required for this step.

Many of us are unaware that the DS-160 form remains valid for only a year from the completion date. You can locate the 'completion date' on the 'confirmation page,' which is generated after electronically submitting and signing the DS-160 form.

These days there is a huge wait time (365+ days) to get the interview dates. So if you try to submit the application today and get the interview date, probably you will get it one year later.

On the day of your interview, your DS-160, which you submitted a year ago, will have expired automatically. Therefore, it is crucial to ensure that there is less than a one-year gap between the completion date of your DS-160 and the interview date before sending your parents for the interview. If your DS-160 is expired, you can read about this in detail in the following blog.

Related: Changing an expired DS-160

What's after the Visa Interview?

After the B1/B2 visa interview is completed, the consular officer will keep your passport and will make a decision based on the information you provided, and the result of your background check. There are possible three outcomes:

Visa Approved: Usually, your visa will be approved within 5 to 7 business days and it will be ready for pickup or shipped to your home address based on the choices you made while applying for a B2 visa.

Administrative Processing: Sometimes, the consular officer may need to run an additional background check for your application which could take several weeks or even months. After administrative processing either your visa will be approved or denied.

Visa Denied: The consular officer might determine to deny your B1/B2 visa application and explain the reason for the denial. You may be able to reapply, but you need to address the reason for the denial with additional documentation to support your application.

B1/B2 Visa Duration

Generally, the approved duration of a B1/B2 visa is 10 years, but you may receive a visa for a shorter duration, such as 1 or 2 years. As soon as you receive your passport back after the interview, check the duration of your B1/B2 visa stamp. It should indicate your visa validity.

Now, having a 10-year B1/B2 visa doesn't mean you can stay in the US for that entire duration. The maximum length of stay is usually 6 months or even shorter.

It ultimately depends on the duration approved by the CBP (Customs and Border Protection) officer during your entry into the US at the port of entry, where your immigration is done. You can read about this in the following blog.

Related: B1/B2 visa length of stay

You can check the stamp and date mentioned by the CBP officer on your passport if it's less than 6 months then that's your maximum length of stay.

If there is no arrival stamp on your passport, you can check I-94 for "Admit Until Date" after your arrival and that should be your maximum stay period. For example, the following I-94 is valid for 6 months.

B1/B2 Visa Health Insurance

As mentioned earlier, it is not mandatory to have health insurance to visit on a B1/B2 visa, but it's strongly recommended because healthcare in the US can be very expensive. If your parents have some medical condition it's always a good idea to buy health coverage that can cover you.

I always purchase it, and it typically comes with a price tag of a few hundred dollars, providing you with peace of mind. You never know when you might require it. I've included the link for your convenience if you wish to make a purchase. While it's not obligatory, I strongly recommend considering it, as medical treatment in the US can be quite expensive.

FAQs on Invitation Letter for Parents to Visit USA

How long parents can stay on a visitor visa in the usa.

Upon entry, the CBP officer will typically stamp the date of admission on the passport along with the allowed duration of stay (D/S). This can be up to a maximum of six months.

If the officer believes that the parents' stay should be limited to a shorter period, they will indicate a shorter duration on the passport. It is advisable to check the I-94 admit-until date to confirm the actual duration of stay for your parents. Read more.

How can I apply B1 B2 visa for my parents?

There are three steps involved in applying for a B2 visa:

Starting from filling out the DS-160 form online. Read more .

Paying the visa fee, and scheduling an appointment

Going through the interview process. Read more .

Can I extend my B2 visitor visa beyond six months?

The maximum duration of stay on a B1/B2 visa is 6 months, and if granted you can get another 6 months of extension. To initiate the extension process, you need to submit Form I-539, which is used to extend or change your status. It is recommended that you apply to extend your stay at least 45 days before your authorized stay expires. Read more.

Can I get a DL on a B1/B2 visitor visa in the US?

In general, you can not get a US driver's license on a B1/B2 visa but you are typically allowed to drive in the United States using your foreign driver's license (International Driving Permit) for a temporary period and this rule varies from state to state, you can find the details on the United States government official website .

Can I rent a car on a visitor visa?

Yes, you can rent a car in the United States as a B1/B2 visa holder but you might have to show a valid driver's license from your home country, sometimes an IDP (International Driver's Permit), and in addition, you have to pay for additional vehicle insurance coverage.

Does a visitor visa invitation letter for parents need to be notarized?

No, there is no requirement to notarize the visitor visa invitation letter. You can simply sign it with a blue/black pen and scan and send it to your parents/ or family whoever is visiting you.

Is it necessary to have a B2 visa cover letter for parents?

No, it's not necessary, but it's a good idea because it makes it easier for officers to understand your visa application. This means fewer interview questions for parents and makes the process more convenient.

What should I know about American culture before visiting?

Here are some key points to keep in mind about American culture before you visit:

Diversity: Embrace diversity.

Personal Space: Respect personal space.

Tipping: Tip around 15-22%.

Greetings: Handshakes, eye contact.

Cultural Sensitivity: Avoid sensitive topics.

Time and Punctuality: Be punctual.

Traffic and Driving: Follow local rules.

Read more .

Next: Continue reading

Related posts.

✔ How to apply for an OCI card

✔ How to get H4 EAD in 15 days

✔ How to apply for a minor's passport

✔ Current green card priority dates for India

Related Topics

Hey, Is birth certificate also required to show the relationship between sponsor party and parents?

No, I have applied multiple times and never required a birth certificate. If your parents are visiting you, your passport copy, which has their names, will be sufficient to prove the relationship. Thanks.

I would say never give Pregnancy as a reason for your visit to USA. As this is mostly rejected.

I agree. Tourism is generally a self-sufficient reason and often receives approval smoothly, while other reasons are comparatively riskier.

Want to share your thoughts about this blog?

Disclaimer: Please note that the information provided on this website is for general informational purposes only and should not be taken as legal advice. Dataneb is a platform for individuals to share their personal experiences with visa and immigration processes, and their views and opinions may not necessarily reflect those of the website owners or administrators. While we strive to keep the information up-to-date and accurate, we make no representations or warranties of any kind, express or implied, about the completeness, accuracy, reliability, suitability, or availability with respect to the website or the information, products, services, or related graphics contained on the website for any purpose. Any reliance you place on such information is therefore strictly at your own risk. We strongly advise that you consult with a qualified immigration attorney or official government agencies for any specific questions or concerns related to your individual situation. We are not responsible for any losses, damages, or legal disputes arising from the use of information provided on this website. By using this website, you acknowledge and agree to the above disclaimer and Google's Terms of Use (https://policies.google.com/terms) and Privacy Policy (https://policies.google.com/privacy).

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Surefire Ways to Write Letter of Invitation for US Visa Application with Real Samples

HOW TO WRITE A LETTER OF INVITATION FOR US VISA

By Deb Pati last updated on October 16, 2020

There was a time, a simpler time, when I used to think that a letter of invitation wouldn’t change a thing. Long before I got that wanderlust that singers sing about and bloggers blog about, and needed to apply for visas.

Now, after having travelled and lived in many countries, and many conversations with people with powerless passports like me, I have come to the understanding that they make a difference.

And if you are traveling to the USA, a letter of invitation for US visa is no doubt helpful and can often add a lot of weight to your application. That being said, a letter of invitation, by itself doesn’t guarantee the issuance of a visa to the applicant.

You still need to fulfill, the US visa requirements such as proof of funds and strong ties to your home country.

This article refers to a US visitor visa invitation letter only. The template can be used for a B1/B2 visa or even a student visa, but not for a US business visa.

Table of Contents

When Do I Need to Provide a US Visa Letter of Invitation?

If you are a US citizen or legal resident, chances are that you want your friend, parents, partner etc. to visit you in the United States. Now if this said person needs a visa to visit the USA, you can help them by writing a letter of invitation for US visa.

You need to write this letter before they submit their visa application. When the applicant submits the documents at the U.S. consulate or Visa Application Center, this letter can go along with the application.

Sample Invitation Letters for US Visa for Tourism

The thing is, there are many ways to write a letter of invitation for US visa. Depending on the relation between the host and guest.

The thing to remember is that the host/sponsor must address a letter to the US consular officer and another one to the US visa applicant.

Here are some examples of invitation letters for visa, that are pretty common.

1. Sample US Visa Invitation Letter for Parents

Writing a US visa invitation letter for parents is probably the easiest and safest. Here is an actual letter written by a friend to invite his parents to the USA.

2. Example of Invitation Letter for Friend

An invitation letter for US visitor visa for friend can be written like this.

[Date] [Host’s name ex- Bob Vance] Address: Phone number: Passport number: Email: To: [Friend’s name] [Friend’s passport number] [Friend’s address] Dear [Friend’s name e.g. Vladimir], So happy to know that you finally decided on the trip to the USA. It would be an honor to invite you to come and host you during your trip from [Date range]. During this time we can visit the statue of liberty, and other famous landmarks in New York. And we can plan to go for some road trips in the tri-state area. I would also like to add that, I will be responsible for your entire USA tour expenses, including the round trip flights, housing, food, and any other personal expenses. I am sending a copy of my passport and rental lease with this letter, to help you with your US tourist visa application. Love, [Signature] Bob Vance

3. Sample Letter to Consulate for Visitor Visa

Your Visa Invitation letter to the United States Consul should look like this.

15/02/2020 Consulate of the United States of America, Bogota, Colombia Dear consular officer, Good day! My name is Christine Bundy. I am a citizen of the United States and I live in 12, Mountain Drive, Portland, OR-97206. I have been working as a teacher at Mountain View High school in Portland for the last five years. I am writing this letter to request you to grant a B-2 tourist visa to my friend Daniela Romero, a citizen of Colombia with passport number AL123456. I have known her for two years. I met her when I was living in Colombia and she took it upon herself to introduce me to her culture, and that’s how we became friends. Daniela will be visiting me in Portland from 08/02/2020 to 11/06/2020, for a period of almost three months. During her stay in the United States, she will stay with me at my home at the address stated above. Daniela will be presenting my letter to you, along with a copy of my driving license as well as other proof. Thank you for your kind consideration. Respectfully yours, Christine Bundy, 12, Mountain Drive, Portland, OR-97206, 203-992-1098 [email protected]

How to Write US Visa Letter of Invitation?

It might seem like writing in ink gives your letter a more personal touch. You are not entirely wrong. It does. But, if we have learnt anything from the boomers and the generations that followed before computers became the norm, it is that handwritings are not often legible. No matter what your mom told you.

So, I would ask you to go ahead and simply type the letter on a word doc (or Hemingway app if you are feeling adventurous), sign it and scan it.

And while writing the letter of invitation for US visa, you must be very very careful about all these things. Under no circumstances should the consular officer get a hunch that it is fake, even if it is not.

A good US Visa invitation letter has three parts usually. It should not be more than one page and should not have any unnecessary information.

A letter of invitation for US Visa should be personal. So, no need to make it sound as if it was written by an attorney.

1. Details of the Host

• Host’s full name, address, email, phone number, and date of birth
• Host’s occupation
• The legal status of the host in the USA and a photocopy of a document proving that. Example- Green card, passport, etc.
• Affidavit of support

2. Details of the Guest

• Guest’s full name, address, phone number, email, and date of birth
• The relationship between guest and host – friend, sister, son, etc.

3. Information about the Trip

• Purpose and duration of the trip
• Details of accommodation arrangments and expenses

Is Letter of Invitation Mandatory for a US Visa?

No it is not. But see, applying for a U.S. visa can often be a not-so-pretty experience, with all the documents and the strict approach that USCIS has adopted.

A US visa invitation letter can smooth the entire process. This letter also demonstrates that as a citizen or legal resident, you, are willing and able to host them in your home and financially support them. And that the probabilities of them overstaying is lower.

Additional Information When Writing a Letter Of invitation To USA

Yes, the invitation letter that you have written has turned out to be the coolest thing you have done since the last Tik Tok challenge. But if you are a little thoughtful and really want to go the extra mile, how about these documents as well?

• Proof of Identity: A scanned copy of the host’s ID or valid passport.
• Proof of accommodation: proof you, the host has a home. Rental agreement or proof of ownership will do the trick.
• Evidence of funds: Bank statements and credit card statements etc. if you will be financially supporting that person.
• An Affidavit of Support: Only in case the host will be financially supporting the guest, then he/she can submit an affidavit of support for the application. You can fill in the  USCIS Form I-134  for this.

Would I Be Liable for my Guest’s Overstay in USA?

Now, that’s a million dollar question. Well, not million dollars! Duh!

So you sent the invitation letter for a friend or cousin. And he/she got a visitor visa to come to the US. You also sent her an affidavit of support in order to back up the invitation.

Now that person has fallen in love with the American dream, and doesn’t want to move his/her ass out of the United States.

Now you have one of these questions.

• Would you be legally responsible to turn her in? Call ICE?
• Would you need to financially support her since you mentioned that in the letter?
• How about just peace out and ignore him/her?

I am no attorney, but I will tell you this. What your “friend” does once he/she sets foot in the USA, that is not really your problem. The ICE or the FBI or the police have bigger issues to worry about.

Once the visa was issued by the consulate, you won’t have to worry about this stuff.

Spread the word

Like this article how about these ones.

About Deb Pati

Deb Pati is the founder of The Visa Project. He has lived and traveled in many countries. When he is not travelling, he is either working or writing.

Reader Interactions

August 26, 2021 at 10:37 am

I do not know when this blog was published, I am so grateful that I found it today. Thank you for this, it clarifies so much.

August 27, 2021 at 8:40 am

Thank you Tarryn.

April 14, 2023 at 1:53 am

its informative, thanks bro

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Invite Family Members to Visit the U.S.

During your studies at UW you may want to invite your parents or other family members to visit.

Letter of Invitation

To facilitate their visa interview process you should do the following:

• Many sample letters can be found by searching “sample letter visitor visa graduation” online.
• Include an Enrollment Verification to confirm your student status. Graduate students who hold an RA/TA appointment may want to also attach a departmental funding letter.
• If you are graduating and they are traveling to attend your commencement ceremony, provide details of the Commencement Ceremony .
• For additional information about U.S. consulate/embassy locations and application procedures, review the U.S. Department of State visa information .

Providing your family members with this documentation may improve their chances of obtaining a visa; however, there is no guarantee a visa will be issued. The success of their request for a visa lies in their ability to prove that they have no intention of staying permanently in the U.S.

Please note that ISS advisers are unable to write a letter of invitation for your family members.

The US Travel Guide

Sample Invitation Letter For Visitor Visa For Parents

Sample invitation letter for visitor visa for parents | sample invitation letter for tourist visa.

This sample Invitation Letter can be used for any country’s tourist visa. Copy this sample Invitation letter for visitor visa. Make appropriate changes and send to your parents, relatives, friends or anyone you want to sponsor. Keep this invitation letter simple and straightforward. No need to put unnecessary things.

Date: mm /dd /yyyy

Rajesh Kumar

abc St. Somerville  New Jersey, 08876, USA.

Work phone number:  (000)-000-0000.

Home Phone number:   (111)-111-1111.

Email : [email protected].

< Name of the person you are calling  >

< Address of the person you are calling>

Dear Papa, Mommy,

I am fine here, and hope that you are fine too. With utmost pleasure I am inviting you to visit us and spend your vacation in the USA with us. During your vacation here, we will visit many places in the US such as Niagara falls, New York, Atlantic City, Washington DC, Los Angeles, Las Vegas and many such places.

You will get a chance to experience and learn American culture. You will meet different kinds of people . You will taste different variety of foods. America is really a beautiful country. It has so many rich heritage. There are so many national parks here with full of natural beauty. So you should visit at least once.

I will be taking care of your entire USA tour expenses. I will be also taking care of your round trip air fare to USA, medical insurance, housing, travel within US, food, and any other personal expenses. You will be staying with us at our residence.

I enclose you herewith all the required documents for getting the tourist visa from the US Consulate, Chennai.

I am eagerly waiting for your arrival in the USA. Hope to see you soon.

Your Loving son

Click here to know more about B1 B2 visa.

Click here for latest B1 B2 visa questions and answers.

Click here for B2 application process and documents.

Note : I have a small request. I want to be an independent woman and I’m working hard. Could you please like and subscribe to my kids learning YouTube channel and help me by clicking this link  “ pro kids learning TV YouTube  channel “.

Simple step by step procedure. How To Apply for B2 Visa For Parents and Relatives. Documents Required for visitor visa.

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One thought on “ sample invitation letter for visitor visa for parents ”.

What a timely piece today! Thank you so much for such a good post. I saw your books earlier, but this one I believe on of the the best, How can you find so many details? I like the way you organize everything, since it’s really easy to read. All in all, I can recommend this article to everyone who’s interested in that topic.

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