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Student Manual

This form should be completed by J-1 scholars, and H-1B/TN/E-3 holders, who have recently returned from a trip abroad. Once this form is submitted, your adviser will verify that your entry information issued by US Customs is accurate. We will contact you if there are any issues with the documents.  If you received a new visa stamp while you were abroad, please include a copy of it.

If you are a student DO NOT COMPLETE THIS FORM.

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The College sponsors 75 study abroad programs in 31 cities in Europe, Asia, Africa, Latin America, and the Middle East.

Over 13,000 UChicago undergraduates have studied abroad since 1983.

Brochure & Flyer

For an overview of UChicago-style study abroad, download our brochure , and for a listing of programs, download our flyer .

We Take UChicago Abroad

We extend the University of Chicago classroom to the temples of China and the antiquities of the Middle East, the archaeology of Oaxaca and the museums of Paris.

Enjoy the intellectually charged conversations you have on campus, but with a larger vocabulary. Encounter the same life-changing discoveries, through a new culture. And experience it all with incredible UChicago faculty and students by your side. Your major or language doesn’t matter—our programs range from Asian civilizations to astrophysics. You can also study alongside local students at one of our partner schools. Either way, you stay registered at UChicago and keep your financial aid. Or build your own summer program, customized to your research or language goals, with the help of one of our grants.

Whatever path you choose, you have a world of opportunity.

Faculty-Led Programs

• Direct Enrollment
• Language Programs
• Summer Grants

Open Programs for Next Year

Explore study abroad opportunities still available for 2024–25, including an intensive Spanish language program in Toledo, Spain and a dozen UChicago faculty-led thematic programs in Barcelona, Hong Kong, London, and Paris.

COVID-19 Updates

In consultation with the University’s Pandemic Travel Review Committee, Study Abroad is selectively resuming many of our faculty-led and direct enrollment programs. Read the full update for Autumn Quarter 2021.

Info Sessions and Deadlines

Our distinctive faculty-led programs bring the UChicago classroom to the world. In cities that have engaged their passions and research for decades, faculty discuss important texts with students, then plan excursions to locations that bring the curriculum to life: the Oracle at Delphi, the Musée de l’Homme, the Israeli Foreign Ministry.

Fulfill your civilization studies requirement in Europe, Africa, Asia, Latin America, or the Middle East and immerse yourself in the new—plus the ancient and medieval. Take courses in your major field through one of our subject-specific thematic programs. Make the most of September in an intensive three-week course abroad. Whatever you choose, UChicago-style learning in an overseas location brings you the best of both worlds.

• Explore UChicago Faculty-Led Programs

Direct Enrollment and Language Programs

• Direct Enrollment Programs    For a deeper engagement with another culture, directly enroll into one of UChicago’s partner universities abroad. You will complete up to a year of coursework in your chosen field while studying alongside local faculty and students. Two years of the relevant language are required for some programs, while others offer courses in English.
• Language Programs    Take the next step toward fluency by spending a quarter fully immersed in the local language. These programs, taught by local scholars, are designed to advance you beyond intermediate-level competency.

International Centers and Campuses

As anchors for teaching and research in Europe and Asia, our University centers and campuses host exciting and innovative academic programs, conferences, public lectures, and networking opportunities.

Center in Paris

Center in Beijing

Center in Delhi

Yuen Campus in Hong Kong

Summer international travel grants.

Born out of the College’s commitment to cross-cultural experience, international research, and foreign language learning, the Summer International Travel Grants give you the freedom to design your own summer experience abroad. During the summer, you’ll travel independently to a location of your choice and carry out original research or study the local language.

In the past, students have conducted independent research in all corners of the world, from field archaeology in Peru to molecular dynamics in Sweden. Often this work leads to a BA paper. With language grant support, students have studied over 50 languages, from Arabic to Zulu.

• Learn more about Summer Grants

Foreign Language Proficiency Certifications & Global Honors

Participation in UChicago Study Abroad programs may help you learn a new language or continue studying a language you already know—with the possibility of gaining significant proficiency levels. Visit the Office of Language Assessment’s website for information about Foreign Language Proficiency Certifications (FLPCs). Engagement with both Study Abroad and FLPCs will earn points toward Global Honors, the College’s recognition of exceptional global engagement. Visit the Chicago Language Center’s website for more information about Global Honors.

Related Links

• Foreign Language Proficiency Certifications
• Global Honors

Student Voices

Study abroad contests.

Program participants: Share your stories and show your skills!

Photo Contest

Video Contest

Writing Contest

Travel Planning

At the University of Chicago, ideas and people cross more than academic disciplines -- they transcend languages and nations. Take the steps to plan your next exploration using the resources below.

Pre-Departure Travel Checklist

Don’t miss a beat with this printer-friendly checklist.

Book Your Travel

Find information on booking, discounts, policies, and forms for University business travel and special events.

Financial Services Travel Guidelines

Register Your Travel

Register at UChicago Traveler today and you will automatically be enrolled in UChicago's International Travel Emergency Assistance Program.

Passports & Visas

Visa and passport applications can take months. Apply early!

Health & Safety

Get organized. Ensure your health and safety while traveling. Learn more about vaccination requirements and insurance coverage.

Be prepared when it counts. Learn about our partner: International SOS.

We are an Irish company which provides summer accommodation for Irish students in American cities such as Chicago, San Fransisco, New York and Boston. We have access to hundreds of beds in college dormitories which we let from May to August. Our tribe of J1ers living together on campus in a communal setting creates a buzzing atmosphere. The J1 cultural exchange visa to America will open many doors for you and we will make that journey a whole lot easier and safer for you. What's more, you can benefit from staying within our community.

We take a whole building and use it solely for Irish students. We act as a middle man between American universities and Irish students. We handle all contracts and registration for taxes, utilities, landlord leases and credit checks. We cater for groups of all sizes and will find the best apartment to suit your needs. Read our blogs to find out about our culture. Applications for Chicago and Berkeley now closed. New York opening in March. Keep an eye out for when we reopen the application process for all the same locations plus hopefully some new cities. Follow our Instagram for most up to date information.

Why choose us

We have first-hand experience of the difficulties faced by J1 students because we’ve been there before and we’ve learned the hard way. By providing affordable accommodation in a great location, we give J1 students the experience of a lifetime within our community.

How you benefit

Instead of staying in a costly hostel for weeks and not being able to start your job and earn money, you can move into a safe and affordable house the day you arrive and stay where the craic is. There is no 12 month contracts or credit score checks, just hassle free accommodation in the best locations and with groups of Irish J1ers that you can mix with to give yourself the ultimate launch pad for the summer of a lifetime.

Berkeley, San Francisco  – Reopened for 2024, spots still available.

• 2315 College Ave, Berkeley, CA 94704, United States

New York   –  Applications to Reopen for 2024 in March.

• 119 Columbia Heights, Brooklyn.
• Upper East Side

Chicago  –  Reopened for 2024 .

• Dwight loft building
• 642 S Clark St, Chicago, IL 60605, United States
• All modern conveniences
• Well-serviced by public transport
• Safe, secure & affordable
• J1Accom representative on-call
• Between 150 and 400 Irish J1ers under one roof in each location
• Events run weekly
• Follow our Instagram for most up to date information and see our past Reels

Boston –  Applications to open in April 2024

• Address: 150 Tremont St, Boston, MA 02111, USA
• Well-serviced by public transport in downtown Boston. City centre location
• 5 minute walk to tram station
• J1Accom representative on-call and in the building 24/7.
• Large four, five, six and eight person apartments consisting of  double rooms with living area

• Packages starting at €2,000 in New York, Chicago, San Francisco  and Boston for the summer all in.
• 9/10 weeks minimum lease. €250 security and cleaning deposit is fully refundable if the room is returned in the same condition as it was given.
• Once we have agreed terms with your group for the apartment, we will send you an invoice for payment.
• Payment can be made either online or via bank transfer.
• Payment plans in place for each city.
• [email protected]
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WHAT’S INCLUDED?

• All utilities such as gas, electricity & refuse collection
• Recreation rooms & TV lounges
• Laundry rooms
• 24/7 security
• Extra-long twin sized bed
• Bed linen, pillows and towels
• Desk & chair
• Dresser & wardrobe
• Air conditioning
• J1Accom reps on site

Social Media

Chicago Facebook Group

New York Facebook Group

J1 San Francisco / Berkeley Facebook Group

J1 Boston Group

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The College welcomes talented students from all over the world and is dedicated to providing financial support regardless of their home address.

As an international applicant, your need-based financial aid eligibility is determined during the admissions process prior to your first year and is then locked in for all four years. You would not have to re-apply for need-based financial aid in future years. International students who do not apply for need-based financial aid during the admissions process are not able to apply in later years.

Need-based financial aid from the College is intended to cover tuition and fees as much as possible. Expenses beyond tuition and fees (including food and housing, travel to and from Chicago, etc.) will need to be paid out of pocket or with the help of the international stipend.

International student financial aid applications are processed by the Office of Undergraduate Admissions . Please contact them with any questions regarding the process.

International Student Stipends

International student financial aid packages will include an international stipend. This portion of the financial aid package will be paid directly to the student either via a mailed check or direct deposit to a United States bank account. The funds from the stipend can then be used to pay toward the student's remaining charges due to the university.

In order to receive the stipend, international students are required to complete and upload several documents to Workday.

UPP 192 Form

W-8Ben Form

Completed immigration documentation (F1 visa students -I20 form; J1 visa students - DS 2019 form)

I-94 documentation (available online after the student arrives in the U.S here: https://i94.cbp.dhs.gov/I94/#/home

An affidavit stating that they will apply for an ITIN upon arrival

Form will be provided

The Office of International Affairs will help students with the ITIN Application and filing taxes (if applicable)

The Office of Financial Aid will contact first-year international students in August via their UChicago Email address with copies of these forms and instructions on how to complete them.

Due to IRS regulations international student stipends are subject to US taxation. The University may withhold up to 14% of your stipend for federal tax purposes, and all stipend recipients will need to file a US tax return. The Office of International Affairs (OIA) has resources to help you with - filing US Federal Taxes with Sprintax .

Some countries participate in a Tax Treaty Benefit with the United States, that allow stipends to be tax free. See the W-8BEN form and instructions for the list of countries that participate in the Tax Treaty Benefit. If your country of residence does not participate, please plan for 14% of your stipend to be withheld for US taxation. If your country of residence does participate in the Tax Treaty Benefit, then taxes will not need to be withheld*.

*Please Note that even if your country of residence does participate in the Tax Treaty Benefit (list of participating countries on W-8BEN form and instructions), until the UChicago payroll office has your ITIN / SSN on file, they will still have to withhold the taxes on your stipend. Once they have the ITIN on file and you complete a new W-8BEN (including Part II) with your ITIN number, they’ll be able to return the amount that was withheld for taxes to you.

When searching for a U.S. bank to open an account, international students should try to find one that does not charge fees for these types of transactions. We recommend looking into the Maroon Credit Union on campus as an option.

International Student Appeals

In rare cases, international students may be able to appeal their financial aid due to a drastic change in family financial circumstances. The only circumstances considered for international student financial aid appeals are (documentation required):

Family financial situation impacted by ongoing war or military conflict in their home country

Family financial situation impacted by national economic crisis in their home country

Family financial situation negatively impacted by the devaluation of the local currency

Family financial situation impacted by primary wage-earning parent becoming incapacitated

Any other situation would not be considered for an international student financial aid appeal.

Other resources:

International loans

International Scholarships

Third-party grants and scholarships

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Office of International Services

J-1 exchange visitor scholars.

UIC sponsors J-1 Exchange Visitor Scholars in several categories, including student interns, research scholars and professors, and short-term scholars. The information below will help you understand how to maintain your J-1 EV Scholar status, including any details specific to your category.

Other J-1 EV Scholars at UIC sponsored by third-party organizations, such as Fulbright Scholars and ECFMG international physicians, should not utilize the information below but rather connect with their program sponsor for immigration-related advising.

Redirect links Heading link Copy link

• Flag icon Fulbright Scholars
• ECFMG International Physicians

Maintaining J-1 Exchange Visitor Scholar status basics Heading link Copy link

In addition to the basic status maintenance requirements for all J-1 Exchange Visitors , J-1 EV Scholars in all categories must stay in compliance with the U.S. Department of State program regulations throughout the duration of their program. Here are some of those basic requirements and instructions for what to do if you anticipate a change in your EV program.

J-1EVSC - Contact Information Updates

During your J-1 Exchange Visitor Scholar Program, you are required to notify OIS of any changes to your U.S. residential address, phone number, or e-mail address within ten days of the change.

• Learn how to update your contact information

Funding Updates

All J-1 Exchange Visitors are required to demonstrate adequate funding for the duration of their J-1 Exchange Visitor Program. If your program funding source or amount changes during your program, you must notify OIS in advance.

• Learn how to update your funding information

Full-Time Program Activity

J-1 Exchange Visitor Scholars must maintain full-time program activity at the site listed on their Form DS-2019.

• Understand the definition of full-time program activity

J-1EVSC - Site of Activity

J-1 Exchange Visitor Scholars should only engage in activity at sites listed on their Form DS-2019.

• Learn when to update your sites of activity

Travel Authorization

If you intend to travel internationally and re-enter the U.S. in J-1 status, you will need to request and obtain a travel authorization, or “travel signature,” on your DS-2019 form from OIS.

• Learn how to obtain a travel signature on your DS-2019

Health Insurance Updates

The U.S.Department of State requires medical insurance for all J-1 Exchange Visitors and their dependents. If your medical insurance coverage changes, you must notify OIS.

• Learn how to update your medical insurance information with OIS

J-1EVSC - Program Extension

If you find that your UIC DS-2019 will expire before you complete the objectives of your J-1 Exchange Visitor Program, you will need to work with your host department to request an extension with OIS.

• Learn how to extend your program

J-1EVSC - Transferring

If you are in the Research Scholar/Professor or Short-term Scholar category, you may be eligible to transfer your J-1 Exchange Visitor Program.

• Learn about transferring a J-1 EV Scholar Program

J-1EVSC - Departure

J-1 EV Scholars must notify OIS when they permanently depart the U.S. or no longer need the benefits associated with their nonimmigrant status sponsored by UIC.

• Learn how to close our your J-1 EV Scholar record

Information for different J-1 Exchange Visitor Scholar categories Heading link Copy link

There are status maintenance details specific to each J-1 Exchange Visitor Scholar category. Select your category below to learn more.

Research Scholar or Professor

Category basics.

The Research Scholar and Professor categories are intended for J-1 Exchange Visitors (EVs) to conduct research, teach, lecture, observe, or consult at UIC. Research Scholars and Professors must have a minimum of a bachelor’s degree and demonstrated experience in their field.

Program maintenance

There are several ongoing requirements to maintain your program status as a J-1 EV, such items include: maintaining health insurance, updating your residential address, updating sites of activity, adding dependents, among others.

Restrictions

• Duration – Maximum program duration of up to five years total. Program extensions may be possible with ongoing department support, adequate funding, and program adherence.
• Intent – J-1 status does not allow immigrant intent; you may not accept a tenure or tenure-track position and remain in J-1 status. Certain position titles are also restricted at UIC for those in J-1 status.
• Patient care – You may not engage in any direct patient care at any time. If you obtain a medical residency placement, you will need to work with the Educational Commission for Foreign Medical Graduates (ECFMG) to facilitate that change of category. Questions regarding the Alien Physician category can be directed to ECFMG  or UIC’s  Graduate Medical Education (GME) .
• 24-month bar –  You are subject to the “24-month bar” upon completion of your program. This prohibits you from beginning another program as a Research Scholar or Professor for a period of two years from your DS-2019 program end date. See the 12 and 24 Month Bars page on the OIS website for further guidance.
• Two-Year Home Residency Requirement – In addition, you may be subject to the Two-Year Home Residency Requirement (212[e]) This is largely dependent on your home country, field of study, and/or funding source. Once you receive a waiver you are no longer eligible to extend your EV program further.

Incidental program activity

• You may only engage in the specific activities as described on the DS-2019 Request Form submitted to OIS.
• If you are interested in taking classes or enrolling in a degree program, even part-time, you must contact OIS in advance.
• You may not accept payment from any source not listed on your Form DS-2019. Accepting funds from another institution before approval is cause for termination of your EV program.
• If you are offered a program-related opportunity, such as a paid lecture at another institution or to attend a short training course off-site, you must first request approval for this activity from your supervisor, then contact [email protected] for more guidance. Several regulatory restrictions apply, a few of these include: 1) Activity must be approved in advance by both your sponsoring department and OIS; 2) Activity must be temporary and incidental to your primary program objectives at UIC; 3) Activity cannot delay completion of the J-1 EV program; and 4) If paid, the employer must hire the scholar as an ‘independent contractor;’ dual employment is not permitted.

Out of country authorizations

If you need to travel outside the U.S. and will be absent for 60 days or more, this must be approved by your department and OIS in advance. Please see the J-1 Travel Authorization page for further guidance.

If approved, OIS will put an “Out of Country Authorization” on your SEVIS record until you return to the U.S. If you are paid by UIC and will not be paid while you are outside the U.S., you will need to submit alternate proof of funding to OIS for the duration you will be unpaid in order to maintain your J-1 EV status. You must also continue to maintain valid health insurance for yourself and any J-2 dependents through the duration of the absence.

Short-Term Scholar

The Short-Term Scholar category is intended for J-1 Exchange Visitors conducting research at UIC that will be completed in six months or less. This category is often used for lectures, observations, consultations, or to participate in seminars, workshops, conferences, or other academic and professional meetings.

There are several ongoing requirements to maintain your program status as a J-1 EV, such items include: maintaining health insurance, updating your residential address, updating sites of activity, adding dependents, among others.

• Duration  – Maximum program duration of up to 6 months total. Extensions through 6 months may be possible with ongoing department support, adequate funding and program adherence. There is no possibility to extend beyond 6 months. You may not change to another EV category to extend your stay.
• Return – You may be able to return to the U.S. to participate in another Short-Term Scholar program provided that there is a substantial break between visits and that each visit has a distinct program objective.

Student Intern

As a UIC J-1 EV in the Student Intern category, you are essentially considered a “scholar,” and not “(UIC-enrolled) student.” You are here at UIC to complete a guided, monitored internship with your UIC host department, which is related to your studies in your home institution abroad.

Because you are not considered a “UIC student,” most student services such as the CTA U-Pass or free access to Campus Recreation facilities are not available to you. Those programs are supported by annual student fees paid by enrolled UIC students. However, some UIC employee or affiliate discounts may be available to you for Campus Recreation, Divvy bikes, or cell phone providers.

Also, be sure to partake in various  OIS programming  activities to enrich your internship experience.

• Duration – Maximum program duration of up to one year total. Program extensions may be possible with ongoing department support, adequate funding, and program adherence.
• 12-month bar  – You are subject to the “12-month bar” upon completion of your program. This prohibits you from beginning a new J-1 EV program as a Research Scholar or Professor for a period of one year from your DS-2019 program end date as a Student Intern. See the 12 and 24 Month Bars page on the OIS website for further guidance.

DS-7002 Training/Internship Placement Plan (T/IPP) and Required Evaluations

Remember that the  DS-7002 Training/Internship Placement Plan (T/IPP) is integral to your program. The required student evaluation is related to this training plan. If your program length is six months or longer, a mid-point and final evaluation are required. See this sample of a J-1 Student Intern Evaluation Form . The form itself will need to be uploaded to myOIS by your department administrator.

Important J-1 EV Scholar status reminders Heading link Copy link

• You are required to discuss any possible changes to your J-1 Exchange Visitor program with OIS in advance.
• You may only work as approved on your Form DS-2019 and have a valid, unexpired Form DS-2019 through the duration of your program.
• You must maintain a valid, unexpired passport at all times while in the U.S. You should prepare to renew your passport six months in advance of the expiry.
• You must report any changes to your local residential address to OIS within 10 days of moving. Failure to report change of address will make you ineligible for reinstatement of status.
• You, and any J-2 dependents, are required to maintain valid health insurance that meets the program requirements through the duration of your program.
• If any of your program activity will take place off-campus, even for a one-time engagement or brief period, you must report any changes to your site of activity to OIS in advance.
• If you need to change or add program funding, please see Change my Funding Information.

The University of Chicago The Law School

Handbook menu, 15.2 international travel.

Students traveling internationally on University business, or with the assistance of funding by the University, must register their travel with  UChicago Traveler   and sign and return a Travel Waiver. Registering on this site and completing the waiver will ensure that the University is aware of student plans and will automatically enroll them in UChicago’s International Travel Emergency Assistance program should emergency assistance be needed while abroad. This site also links students to International SOS, which is the University’s provider of emergency support when abroad. Students should also review their own personal insurance plans. 

Students who wish to travel to a country or region with a Level 3 or Level 4 warning from the U.S. State Department should first consult with the Dean of Students Office regarding their travel plans.

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Financial Services

• Procurement and Payment Services

Fox World Travel

Helpful tools.

• Financial Systems
• Financial Systems Transformation
• Financial Statements
• UChicago Travel

Procurement Services is pleased to announce that Fox World Travel has been selected as the University of Chicago’s new preferred travel agency.  Fox will bring the talent, technology, and supplier relationships of an agency with $430 million in annual revenue, to elevate traveler satisfaction and enhance traveler safety. 

BENEFITS Moving to Fox will come with new benefits, including:

• Enhanced standard hours of operation, Monday - Friday, 7:00 am-7:30 pm, plus 24/7 emergency after hours reservations support including weekends and holidays
• Simplified Concur Travel self-service reservations configuration and user experience.  No need to go to SWABIZ to book Southwest Airlines  
• Automated recycling of unused non-refundable United and Southwest tickets
• Use of mobile phone app for reservations
• Improved Concur Travel user education; twice monthly webinars, self-paced on-line training, & “Quick Start” User Guide

Many of the same benefits still exist as well, including:

• Access to University negotiated discounts on worldwide air travel, hotel, and car rental services
• Agent-assisted telephone reservations services, for multi-leg and international itineraries 
• Group/meetings sourcing and reservations support services
• Customer service-related issue resolution with airlines, hotels, car rental reservations 

MORE ABOUT FOX WORLD TRAVEL Fox is a world-class travel management company with 53 years of experience serving academic, not for profit, corporate and leisure travel customers. Fox understands the unique requirements of grant-funded travel, study abroad programs, team and club travel, and The Fly America Act.

We serve our travel industry partners in the most efficient way by providing superb quality service, competitive rates and a constantly expanding range of services.