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Home » Google Sheets » 9 Best Free☝ Google Sheets Travel Budget Templates for 2023

Daniel Smith

  • Updated: April 17, 2023

9 Best Free☝ Google Sheets Travel Budget Templates for 2023

Planning for a vacation is undoubtedly one of the more exciting budgeting exercises you can do. Even a business trip can be an occasion to look forward to. 

However, a lack of proper planning can result in a flop of a holiday or a business trip rather than a fabulous or productive one. 

But that doesn’t have to be you. In this article, we review some of the best Google Sheets travel budget templates to help you prepare for your long-awaited break or business trip!

1. Free Downloadable Travel Budget Template

Free Downloadable Travel Budget Template

Designed by Vertex42

If your itinerary is going to be jam-packed with lots of stopovers and plenty of travel activities to see and do, the Free Downloadable Travel Budget Template by Vertex42 is an excellent option.

It is so user-friendly and ideally suited to travel planning, with a graph that depicts the sum totals of your budget categories so that you can view how these costs are going without necessarily having to go back to the drawing board to establish where you overspend.

2.Daily Travel Budget Template

Daily Travel Budget Template

Designed by Charlie Marchant

The Daily Travel Budget Template by Charlie Marchant is an excellent step-by-step guide to use if you have a jam-packed travel trip coming up that requires you to track daily expenses more carefully. 

What’s unique about this travel budget template is that you have a local currency column and a home currency column you can use for comparison purposes. 

And then there’s also a total budget row that you can compare to the sum of your daily totals to see if you are edging towards going over budget or keeping to the plan .

3. Artist Tour Budget Template

Artist Tour Budget Template

Designed by The Crafty Musician

The Artist Tour Budget Template by The Crafty Musician is a great touring budget if you plan on going from place to place and want to enjoy yourself in the process while not being too preoccupied by expenses that go with the territory. 

This budget template also has a special column for venue prices depending on the town you’re in, so you can pick the most profitable venue for you depending on your tour goals and the spend you have available – which, of course, relies on how your trip pans out while you’re visiting each destination.

4. Business Travel Budget Template

Business Travel Budget Template

Designed by Spreadsheet Daddy

The Business Travel Budget by Spreadsheet Daddy is designed nicely for business trip expenses. This spreadsheet should help you monitor and account for expenses on a business trip for record-keeping purposes. 

Category expenses that this budget template include are airfare, hotel, car rental, gas, entertainment, food, and other miscellaneous costs.

5. Corporate Travel Budget Template

Corporate Travel Budget Template

Since a corporate travel budget needs to be a little more finessed than the norm, this spreadsheet template by Spreadsheet Daddy is the one to use to accurately record typical corporate travel costs in a neat and corporate-looking document for future company reference.

6. Family Travel Template

Family Travel Template

The Family Travel Template by Spreadsheet is perfect for your next family vacation. It has a place for listing itineraries and transportation details. 

If you need a helpful reminder on what to pack, this template has a section for that, too, so you won’t forget the essentials when you and your family depart on a long journey.

7. Study Abroad Travel Budget Template

Study Abroad Travel Budget Template

Studying and living abroad can be costly. Take control over your new lifestyle expenses with The Study Abroad Travel Budget Template by Spreadsheet Daddy and jot down the main category expenses to avoid being caught unawares regarding unanticipated expenses in a new country.

8. Sales Travel Budget

Sales Travel Budget

The Sales Travel Budget Template is ideal for recording all the sales you make while on your travels. You can even use filters to establish what you sold more of and when this occurred to validate your trip.

9. Year-Long Travel Budget Template

Year-Long Travel Budget Template

The Year-Long Travel Budget Template by Spreadsheet Daddy is a good example to use if you are a perpetual traveler and require a suitable budget for year-round travel.

You can even record miles traveled, how much time you spent traveling during daylight hours and during the night, and additional expenses incurred. You can gain insights and reflect on how your travels were spent and if the trip was optimized as much as possible.

Does Google Sheets have a travel budget template?

Google Sheets does not have a travel budget template that you can download within its standard templates. However, there are plenty of free travel budget templates available for download that you can access simply by clicking on the links shown above. Perhaps best of all is the fact you can customize these spreadsheet templates to personify your travel trip best.

How do I create a travel budget in Google Sheets?

Travel budgets are one of these things where you might not think it necessary to list certain expenses. Or you may think it’s necessary to list everything – but this can get a little messy and difficult to track if you don’t have the main travel categories to follow.

Daniel Smith

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How to Make a Travel Budget in 2023 [Free Template]

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How to Make a Travel Budget in 2023 [Free Template]

Can You Afford to Travel?

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Creating a travel budget isn’t all about boring spreadsheets and searching for low budget bargains — a finely-crafted budget it is designed to maximize your total travel experience.

Let’s start out easy here. You may have dreams of globetrotting and living your best life in distant lands, but can you actually afford it?

The amount you have to spend on your trip will need to be proportionate to the place you are visiting. By that, we mean that some destinations can be done on the cheap, while others will be a bit more of an investment.

Where you want to stay, what you intend to do when you get there, and physically how far away you will be from home can all have a considerable bearing on how deep your pockets will need to be.

Before you book yourself silly, really break down the potential costs of your dream trip and tally it up with the amount of money you will realistically have to fund it.

Bottom Line: Sometimes, it may be better to put your plans on hold until you have saved up enough cash to really experience a place, rather than rushing to get there and missing out on some of the best bits.

Whether you are a plan-well-in-advance sort of traveler or more of a fly-by-the-seat-of-your-pants kind of person, there are different ways to approach setting out your budget based on what works best for you.

Plan Your Adventure Well in Advance

The most traditional way to book a vacation is to think of somewhere you want to go, plan your vacation dates, and decide how long you want to stay. This kind of advanced planning is the usual go-to for most travelers, as it allows you to book time off of work or plan trips around school semesters, and gives you the opportunity to firm up plans before you leave.

Knowing when and where you are going also has another key advantage — it gives you plenty of time to save up all the cash you will need to really enjoy your time there. Booking in advance also means you get your choice of cheaper accommodation at better rates.

Book months in advance and you can research your planned itinerary and potential expenditure, and maybe even save enough extra for upgrades of luxuries to make your adventure truly special. This kind of planning is a great incentive for saving hard.

Travel Based on Your Bank Balance

If, on the other hand, you want to take your cash and get the hell out of dodge, you can work backward to identify the most amount of fun you can have for your money. If you are feeling lucky, and you know how much you are willing to spend, the world really is your oyster.

The awesome power of the internet has made impulse traveling even easier, as you can simply hit up any number of booking sites to find an exciting destination, as well as suitable flights, accommodation, and excursions in just a few clicks.

Another great way to make your budget go further is to think outside the box. Visiting popular destinations out of season, taking shorter vacation times, or even looking at places away from the main tourist trail can all make your money go further.

A trip to the legendary Yosemite National Park during April or May, for example, is a great way to experience some of the most iconic open spaces in America before the schools let out, or hit the beaches of Miami or the Florida Keys during September and October when tourists shy away from the increased risk of stormy weather.

You can also look at alternatives to the more traditional resort destinations to get more bang for your buck. Consider a trip to Reno instead of Las Vegas, hit the slopes in Winter Park instead of the sky-high prices in Vail, or take in the history of Williamsburg and avoid the price tags of New York or Los Angeles on your next city break.

Globe on Desk with Travel Money

To help you plan and keep track of your travel budget we have created a free, handy Microsoft Excel spreadsheet.

📋  Click to Download Our Travel Budget Template >  📋

Travel Budget Considerations

When planning your travel budget, there are lots of different things to consider. Break down your budget into subsections to make it easier to plan and stick to:

One of the most essential elements of your travel plan will revolve around the legal and local requirements for travel to and from your destination. You must research any visa requirements and restrictions before you fly, and be sure to have all the documentation you need before you leave.

Most countries will have their own individual and very specific entry requirements, and there may be restrictions on how much local currency you can bring with you, as well as how long you can stay.

As a very rough guide, some examples of the requirements for U.S. citizens could include:

  • Travel to Europe — If you are traveling to or through any of the main 26 European countries, you must know the requirements of the Schengen Agreement, which eliminates borders and assumes that travelers will be able to enjoy up to 3-months of visa-free travel. This will change in January 2021 with the introduction of the ETIAS .
  • Travel to Australia — You must have a valid U.S. passport and an Electronic Travel Authority (ETA) to enjoy up to 90 days of travel in Australia.
  • Travel to Central America — You will not need a visa to visit most Central American countries, but you may need a tourist card for some destinations (~$10) to allow stays of up to 90 days visa-free.
  • Travel To South Africa — You must have a valid U.S. passport, but do not need a visa for stays of 30 days or less.

Check out our guide to tourist visa information on over 100 countries.

There are many great reasons why you should always buy travel insurance coverage for your trips overseas, and only 1 reason not to. Trust us. If the worst should happen while you are away, you will wish you hadn’t tried to save money by skipping on the insurance, so make sure you always make space for travel insurance in your travel budget .

The best travel insurance policy does not necessarily have to be the most expensive one you find, but it probably won’t be the cheapest either. With this in mind, shop around and speak to a variety of providers before committing to any 1 product.

There will be different levels of coverage available to suit the requirements of every type of traveler, from lone backpackers to family vacations, but at the very least you should try to include:

  • Emergency medical expenses
  • Repatriation expenses
  • Cancellation or curtailment coverage
  • Lost baggage coverage
  • Travel delay/missed departure coverage
  • Journey disruption coverage
  • Personal liability coverage
  • Legal expenses coverage
  • Electronics loss/theft and damage coverage

Depending on where you go, what you’ll be doing, and the nature of your trip, you may want to also consider dedicated financial protection that could include specific coverage for:

  • Winter sports coverage
  • Terrorism disruption coverage
  • Cruise coverage
  • Business coverage
  • Sports equipment coverage

It is important to remember that the domestic health insurance that you use at home will not necessarily cover you if you get into medical trouble overseas . Don’t leave it to chance — invest wisely in your travel insurance and never skimp on the coverage just to save yourself a few bucks before you go.

You should also look into insurance coverage for your prized electrical items and personal belongings, too . While we would recommend leaving the diamonds at home, unless you are going somewhere exceptionally glamorous, many of us will take expensive electronics with us everywhere we go.

Find coverage that offers repairs or replacement for damaged, broken, lost, or stolen items before you go.

Hot Tip: There are some credit cards with travel insurance , so you might already have some coverage without knowing it!

map of world syringe vaccination

Some parts of the world pose more of a risk to our health than others. By ensuring that you have all the travel vaccinations you need before you go, you can reduce the risk of developing serious diseases that your immune system may not be used to.

You can pretty much be vaccinated against all of the world’s most common communicable diseases at your local doctor’s office, health care center, or health department, and there will be medical professionals who will be able to provide you with useful information for your trip.

You will need to do your own research before you travel and speak to healthcare providers about the risks. But, as a rough guide to keep in mind when planning your travel budget, here are some of the most common travel vaccinations and their approximate costs:

  • Cholera — A single-dose oral vaccine costs around $45.
  • Hepatitis A — A single-dose vaccine costs around $115.
  • Japanese Encephalitis — 2 doses given 4 weeks apart costs around $290 per injection.
  • Meningococcal Disease — This single-dose vaccine is recommended from pre-teenage years and costs around $135.
  • Rabies — A series of 3 or 4 injections into the muscles over the course of 4 weeks costs around $3000 for the entire course.
  • Typhoid Fever — A single oral dose for anyone over 6 years old costs around $60.
  • Yellow Fever — This vaccine is not stocked everywhere, but if you can find a clinic that offers it, you will need a single shot costing as much as $350.
  • Malaria — There is no single vaccine, but antimalarial tablets can be taken to reduce the risk of contracting the disease by 90%. These may need to be taken as far as 3 months in advance and can cost anything from $20 a pack up to $260 per pack.

What you need to take with you will depend very much on where you headed. Whether you choose to travel light or max out your luggage allowance is up to you, but there are plenty of ways to help keep costs down when it comes to packing for your next adventure.

Compile a Capsule Wardrobe

Travel guides always bang on about the legendary “capsule wardrobe” — but it literally is a real thing. By taking 7 or 8 items of clothing with you that can be worn in a variety of ways you can dress for days at a time without worrying about overfilling your luggage or maxing out your travel budget.

Choose 2 pants, skirts or jeans, 3 tops, 1 sweater, 1 dress or a smart shirt and a coat or jacket, and you should be pretty much good to go. Throw in beachwear, sports gear, or thermals as-needed and some socks and underwear to see yourself sorted for the duration of your stay.

Another way to keep costs down is to avoid buying new stuff for every vacation . Your favorite bikini, flip flops, party dress, or even hoodie should be shown off time and time again, so never feel the need to replace your vacation clothing unless you really need to.

Here are some destination-specific packing lists:

  • Beach Vacation Packing List
  • Cruise Vacation Packing List
  • Disney Vacation Packing List

If you want to take your travel camera with you, your GoPro for awesome live video, your phone, tablet, laptop, headphones , or any other bits of kit — think carefully about whether or not you really need it.

Taking more expensive gear with you increases the risk of stuff getting lost, broken, or stolen, as well as weighing your luggage down and tying you to charging ports and electrical sockets.

Keeping Clean

Most people like to have their favorite toiletries with them, but save money and space in your luggage by not taking full-size products.

You needn’t even worry about wasting money on cute little travel size products either. Simply decant your full-size bottles and pots into smaller travel containers instead . This is super easy to do, meets with TSA regulations, and saves you a few dollars here and there.

Alternatively, buy what you need when you arrive. Most destinations and airports will have plenty of shops to choose from. One area where you shouldn’t cut costs, however, is sunscreen. Buy the best you can, ideally from a trusted brand, before you leave.

Finally, check if the airline you are using charges extra for checked baggage and if so, see if you can get away with just a carry-on case instead.

The amount you pay for your flights will vary widely depending on a wide number of variants, including:

  • Your destination
  • Who you choose to fly with
  • Whether you fly direct
  • Whether you fly return or one-way
  • The day of the week and time of day that you fly, and even the time of year
  • Where you fly from
  • When you book

There are many different ways to fly around the skies, but here are some ways to bag cheaper flights :

  • Use Points and Miles — If you aren’t accumulating points to fly, read this beginner’s guide to get started.
  • Book as Early as You Can — Flights often significantly increase in price within 3 weeks of the departure date.
  • Stay Flexible — Flights leaving on different days or at times of day can be cheaper than others.
  • Don’t Dismiss Discount Airlines — Short journeys, internal flights, and even some international journeys can be way cheaper on discount, no-frills airlines.
  • Sign Up and Shop Around — Sign up with airlines direct to be notified of discounts and flash sales, and be sure to check in on all airlines that fly to your preferred destination.
  • Use Aggregation Sites — Sometimes this is a winner, sometimes it isn’t — but don’t be afraid to try. Sites like Kayak or Skyscanner can be good, but don’t just accept the first price they give you.
  • Buy Connecting Flights — It can be cheaper to buy 2 separate connecting flights than a direct 1. Check your destination and see who stops where along the route.

Again, how much you spend on where you stay is entirely up to you. Keeping costs down can be harder in large cities or expensive beach resorts, but there are ways to rest your head without losing your mind over the cost of it all.

Whether you are going for an all-out 5-star luxury or a family-friendly motel room, there are always deals to be had. Book direct through the hotel, include weeknights or a Sunday night in your stay, and be flexible on location.

Hot Tip: A hotel just outside of town, for example, will offer more attractive nightly rates and free parking and will usually represent better value for money than a downtown hotel will.

Renting a private home or vacation apartment on a short term basis can be much more affordable than a hotel. You can also find some superb properties for rent, complete with everything you need to enjoy your stay.

Fully-equipped kitchens, parking, TVs, and even pools often come standard and depending on your destination, there are lots of great Airbnbs and other holiday rental websites available.

If you are heading to the coast, the backcountry, or just getting out into the great outdoors, camping can completely transform your experience. Many campsites come complete with showers and cooking facilities and even pools, sports facilities, and fitness centers. You can take your own tent or rent one.

Another great way to save money on accommodation is to look at hostels in the area. A far cry from old fashioned student accommodation, many modern hostels are clean, bright, and modern and offer a combination of dorm-style bedrooms and private double or family rooms with en-suite facilities.

Hot Tip: Hostels are a great way to stay right in the middle of some of the most expensive cities in the world.

Rent a Recreational Vehicle

Another great choice if you are heading out on the open road, RVs can save you a fortune as you literally take your accommodation with you. RV trips are fun, family-friendly, and provided you aren’t always in a gas station, a great way to save money on where you stay.

RVshare and Outdoorsy are 2 companies that rent out campers and RVs.

You can pretty much rent any kind of vehicle , anywhere in the world. Although if you are staying in a city, public transport is a much more useful and affordable proposition.

The same rules also apply to some intercontinental trips, as well. For example, it can be easier and cheaper to travel through Europe using trains and buses than worrying about having to take care of a car when you get there.

If you want to explore out of the way destinations, hard to reach beaches, or just like the idea of being free to come and go as you please, car hire is readily available in most corners of the world.

Before you commit to it, think about the rental fees, fuel costs, and other potential expenditures and compare the costs of using public transport in your chosen destination.

Car Rental

Car hire here in the U.S. will vary depending on the type of car you choose and how long you intend to hire it. Small city cars are the most cost-effective, and big SUVs, 4x4s and luxury cars can also be hired if you have deep pockets.

When it comes to car rental, keep your costs down by:

  • Booking your vehicle in advance
  • Looking outside the airport as you may get a better deal in town
  • Choosing a practical vehicle to suit your needs, not your dream supercar
  • Being aware of mileage limits and one-way fees
  • Use a credit card with car rental insurance , so you can be ready to turn down unnecessary add-ons and cross-sells that you don’t need
  • Making sure the vehicle is checked for damage before you take the keys
  • Only hiring it for as long as you need it
  • Keeping your eyes out for deals on particular types of car, and better prices for longer-term rentals

Most tourist hotspots, big towns, cities, and even some iconic landmarks will offer a wide range of public transport options to get you around. There will be more choice and more frequent services in highly populated areas, while services may become more restricted further out in the countryside or suburbs.

If you are clever, you could save yourself a small fortune by grabbing good deals on public transport, leaving you with more cash to spend on the fun things in life.

Try these to tips for traveling around town on the cheap:

  • Buy daily, weekly or even monthly travel passes in advance
  • Bulk buy tickets online or via an app
  • Take advantage of student passes or discounted fares for families, seniors, or children
  • Avoid traveling during peak commuter times
  • Services like Greyhound offer cheaper fares for mid-week journeys
  • Sign up for early notification of flash sales and other promotional codes and discounts

Wherever you are headed, there will no doubt be plenty of things to do and places to see when you get there. The key to not missing a single thing is researching everything before you leave.

Have a plan in place of all the activities you want to take part in and the attractions you want to see and integrate the potential entrance costs, additional fees, and other expenses into your initial budget.

With a bit of luck, you will be able to find plenty of local discounts, city passes, and money-saving ways to see all of the very best attractions at rock bottom prices.

Pick up a copy of the local listings magazine or newspaper and check out free events , as well as using the coupons and discount codes they supply for all kinds of attractions. You can also subscribe to online discount sites like Groupon to find discounted ticket prices.

Historical landmarks, museums , art galleries, theme parks , sporting events, concerts, and many more attractions often offer reduced entrance prices at off-peak times or group discounts to entice visitors in. Some even have a free entrance day once a month.

Big cities often have lots of free entertainment on offer, too. Check out the artsy districts of major cities for street entertainers and free shows. If you are heading to the beach, research costs such as sunbed rental, locker rental, and even the menus at local restaurants to gauge an idea of how much a day on the beach could potentially cost you.

If you want to try your hand at surfing, sailing, or other kinds of water sports, you may want to get back on the internet and find reduced price lessons or discounts for group bookings.

Colosseum during daytime

While you may have budgeted every dollar down to the last cent, you should also keep a contingency plan for some pocket money . Days out in the town, lazy afternoons on the beach, or even a trip on a planned excursion can present you with lots of little unknown expenses.

Whether you need to buy an extra bottle of water, some sunscreen for your face, or entrance to additional attractions, keeping a little cash on you is a good way to be prepared.

Large amounts of cash should never be carried about your person while you are out exploring, but a couple of dollars stashed into your pocket or travel wallet and can be incredibly useful.

In order to keep your money safe, you should:

  • Never flash wads of cash
  • Keep your notes and loose change somewhere safe like your inside pocket or in a money belt
  • Carry small denomination notes and coins
  • Understand the local currency you are carrying, so you known how much to give over when paying

Walk-around money is simply a little buffer to keep you going, but set yourself a daily budget and stick to it.

These days, almost everyone travels at some point. This means that those unusual and unique products that we used to buy as souvenirs are no longer as sought after as they once were.

Nearly every tourist destination on earth will be able to sell you tacky bits and pieces for you to take home, but savvy travelers bypass these and look for more personalized and unique mementos to take home with them instead.

Bottom Line: A t-shirt here, a guide book there, and lots of little bits and pieces in between can soon add up. Spend wisely, and if you must buy gifts and souvenirs, choose ones that have a special meaning to you, that you can treasure forever.

To help make your research easier, some clever folks who have traveled before you have made websites that can help you to research and plan every single aspect of your next big adventure and what the costs involved may be.

Budget Your Trip

Budget Your Trip is a huge repository of travel costs that have been hand-gathered from thousands of travelers, and now provides an incredibly comprehensive guide to how much your trip will really cost you.

You can create and personalize your very own travel budget once you register with the website. You can also pick up tons of top travel tips and advice for both new and experienced travelers alike.

Nomad List offers a heap of resources and information for remote workers, digital nomads, and travelers, Nomad List is designed to help users navigate the world. Find information on thousands of destinations, places to work, neighborhoods to stay, and even make new friends before you go.

A great site for anyone who wants to work and travel for longer-term adventures, you can ask questions and arrange meet-ups to touch base with other like-minded wanderers.

This clever little website has 1 goal in mind — to let you know exactly how much money you really need to stay at your dream destination. Expatistan offers direct comparisons between different locations and the website is essentially a giant cost-of-living database that is updated and improved on a regular basis.

Using collaborative information garnered from expats from all over the world, this website really will give you the lowdown of where you can, and can’t, afford to be.

Keeping track of your expenses using your bank balance alone can be a real pain. A dedicated travel money app will help you to keep control of your finances, even when you can’t check the internet. Here are some of the best:

Trail Wallet

Trail Wallet

This easy to use expense tracker is a great way to keep an accurate record of your finances on the go. Designed to be incredibly intuitive and easy to use, you can make a note of all your expenses in a way that makes the best sense to you. Set up daily spending limits, view records of your recent outgoings, and upload images of receipts for multiple trips with custom start and end dates.

Perfect for use both at home and away, this clever little app will even let you input amounts in local currencies from over 200 countries , and you can update the app with the current exchange rate.

Trail Wallet can be used on both iPhone and iPad and is free for up to 25 items, or unlock unlimited amounts for continuous travel with the $4.99 upgrade.

Trabee Pocket

Trabee Pocket

Trabee Pocket is available on both iOS and Android, and you can choose between the free version or additional services in the paid-for version. Even with the basic version, you can add the details of as many expenses as you like, covering various trips and destinations. You can choose your currency, and there are 8 basic categories to file your virtual expenses under.

You can add images of the physical receipt and produce an expense report and breakdown of expenditure using the data from each category . The upgrade costs around $2.49, and you can add multiple currencies and additional customized categories.

All in all, Trabee Pocket is sleek and an easy to use app that helps you to see how much you are spending and where you are spending it.

Tripcoin

TripCoin is a concise and easy to use app that is available on iOS only. It is free to download , and there are no upgrade options at the present time. This smart app allows you to keep tabs on your spending at the touch of a button while making is super easy to add new entries when you need to.

Summary reports can quickly be compiled to let you see progress reports and spreadsheets, and you can even export the data to Excel, Numbers, Open Office, or Google to keep your inner accountant happy anywhere in the world.

Wally App

Wally was designed to help anyone to manage their finances, anywhere in the world easily. It promises to offer a simple, seamless tool that works in an intuitive way, making it super easy to keep track of your money on the move.

The basic version allows you to add details of all of your regular incoming and outgoings as well as inputting your day to day expenditure, creating groups to manage joint accounts, and splitting payments with your friends when you need to.

It can be set to your local currency and lets you divide your outgoings into easy to find pre-set categories. Available on both iOs and Android, you can upgrade to the paid-for version for $24.99 a year to enjoy unlimited trips and categories.

Splitwise

This is a brilliant invention for anyone traveling with friends. Available on both iOS and Android, you can download it for free, but an in-app upgrade is available to Splitwise Pro. No more scrambling around with a pen and paper to split the bill, this app allows you and your buddies to keep track of your shared expenses and balances at the touch of a button.

You can add a bill, and choose how to split it, or send text or email requests to remind your friends and family that payments are now due. You can also categorize your expenses, calculate amounts in over 100 different currencies, and even sync all of your expenditures with the Cloud.

If you want to keep a more detailed record of your accounts, this little app will also export the data into easy to read CSV reports.

Before you worry about how to manage your finances while you are away, you will need to devise a plan that gives you the funds to get you there in the first place. Unless you have been blessed with a sudden windfall or a lottery win, you will need to save your cents to achieve your goals.

Set a Savings Timeline

If you receive a regular wage, or you are able to forecast your earnings accurately, you can start to set a timeline on how long it will take you to save up for your vacation . If you put aside just $100 a month, for example, you will be able to have $1200 to play with in just a year. This amount may not pay for a new life abroad, but it could you buy a week by the ocean.

Bottom Line: Think of where you want to go to, find out how much it will cost, and then set a monthly savings goal and stick to it. Some months you may have to sacrifice on your social life or shopping habits, but it will all be worth it in the end.

Multiple Savings Accounts

Once you know how much you need to save each month, be sure to physically remove that money from your day to day bank account. Set up at least 1 separate savings account and electronically move it , or set up an automated payment to leave your regular account on payday.

Visualization

Re-train your brain to save instead of spend, and you will be able to tally up every cent you save with something amazing . Your first $150 saved, for example, could mean that you have those tickets for that boat party in Miami in the bag, or that you are on your way to paying for a 4-star hotel instead of a mid-range one.

Whether you are dreaming of trekking up the Himalayas, backpacking around Asia, Interailing through Europe , or a long-awaited family vacation, seeing what your savings can afford will super motivate you to save more.

Wherever you are planning on traveling to, being in control of your finances will make your experience even more amazing. Worrying about getting into debt on your credit cards or not having the cash in your pocket to really explore the region will ruin your adventures.

Save hard, spend well, and look for ways to save money across every aspect of your trip. Plan your spending before you go and keep track of your expenditure while you travel. There are deals to be had on flights, accommodation, food, attractions, and almost every area of your next vacation. Plan in advance and enjoy knowing that you are having the best time for less.

Frequently Asked Questions

Where can i travel with a low budget.

There are plenty of excellent places to travel on a low budget. Here are some great options:

  • South Africa

How much should I budget for a trip?

There are lots of factors that make up how much you should budget for a trip. Where you are going, the time of year, your travel style, what you want to do, and how long are you going for are just some of the considerations. It’s best to work out exactly what the trip would cost, cut out anything you can do without, and go from there.

How do I stick to a budget while traveling?

The best way to stick to a budget while traveling is to keep track of all your expenses so you know exactly where you are against your budget. The easiest way of doing this is to use a travel budget and expenses up like Trail Wallet, Trabee Pocket, or Tripcoin.

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About Amar Hussain

Amar is an avid traveler and tester of products. He has spent the last 13 years traveling all 7 continents and has put the products to the test on each of them. He has contributed to publications including Forbes, the Huffington Post, and more.

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Free Travel Budget Calculator: Easily Make Your Vacation Budget

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Ready to take the hassle out of planning and managing your vacation budget? Our online Free Travel Budget Calculator is  simple, and easy to use, and can help you plan and track your vacation expenses in just a few clicks.  

I’ve used these same methods and categories of expenses for every trip I’ve taken over the last 25 years. From multiple  3 month solo adventures through Europe and South America, to weeks long trips to Cuba and Vancouver Island, Canada with my family. 

Now online with automatic calculations, so you don’t have to mess around with spreadsheets or hand write in printables that clutter up your home. 

In this post you’ll get access to this free tool, plus, you’ll get my top tips for planning your budget effectively for your trips and how to save money on travel. All the advice you need for smarter travel planning is right here.

Table of Contents

How to Use the Travel Budget Calculator & Try It Out!

Graphic of a planner sheet with travel icons in front of a tropical beach background.

Make sure to bookmark this page so you can come back to it anytime you need to track your vacation expenses and make travel plans.

This free vacation budget calculator will give you an estimate of total travel costs for your trip and whether your budget is enough to cover what you want to do.

It can help you identify areas you can potentially save money on trip expenses. Whether it’s choosing more budget-friendly hotels, walking or taking the bus instead of taxis, or prioritizing your top not-to-miss activities.

You can also start with your budget.

Then play around with the length of your trip, how much hotels, flights etc will cost to help you determine your price range for each travel expense as well.

  • Enter 0 (zero) if there are certain categories you don’t need . The calculator will output an error ($NaN) if you don’t.
  • Instructions for the calculator are below the Travel Budget Calculator, to give you an idea of what you should include under each budget item.

Vacation Budget Calculator

Calculator instructions.

Enter all your estimated expenses you’ve gathered during your vacation research.

Make sure it’s actually a realistic travel budget. For a  family trip with young kids, you’ll also need to factor other things like diapers, baby wipes etc.

  • Travel Budget : Enter your overall vacation budget you have for this trip.
  • Number of Travellers: Enter the number of people you are paying for on this trip
  • Number of Nights: Enter the number of nights you will need accommodations for. This will be used to calculate hotel costs.
  • Number of Vacation Days: Enter the number of days you will be on vacation. Include travel days to be safe . This will be used to calculate your overall food & drink, daily transportation and activity costs.
  • Total Flight Costs: Enter the estimated total of flight costs for everyone travelling. Be sure to include any baggage fees.
  • Transportation Costs: Enter the total transportation costs for the trip. This is for any major transport costs that aren’t flights like trains, city transfers, car or RV rentals.
  • Daily Transportation Costs: Enter your anticipated daily transport costs. This is for things like taxis, buses, Ubers, parking costs etc, you might need to get around every day.
  • Hotel Costs (Per Night): Enter the amount your accommodations will cost each night. Don’t forget to include any tips for housekeeping staff etc. you may need to pay.
  • Total Tour Costs: Enter your overall total budget or cost for tours, including guide tips.
  • Activity Costs (Per Day) : Enter the amount you expect to spend on activities daily (do not include tours). These are for things like seeing movies, souvenirs, shopping, trips to a rec centre / pool, bowling, seeing a hockey game or a concert etc.
  • Food & Drink Costs (per Day): Enter your overall daily food & drink budget or expected costs for everyone. Don’t forget to include tips.
  • Miscellaneous Expenses: Enter an amount of money you will have overall for unexpected expenses or miscellaneous costs that pop up. Be sure to also include extra travel expenses not covered elsewhere.
  • Travel Insurance: Enter the overall amount of money you will pay for travel insurance for everyone. This is for things like travel health insurance, trip cancellation insurance etc.

Budget Outputs

Currency Note: While the output is in dollars (uses the $ symbol), you can really use any numerical currency you’d like. Just ignore the $ symbol.

Once you hit the calculate button, you will get 4 pieces of info based on the numbers you provided:

  • Total Vacation Costs : This is the estimated cost for your vacation based on the info you provided.
  • Over Budget / Under Budget: This is the amount you are either over or under budget. If your expenses are over your vacation budget, it will say Over Budget and the number will be negative. If it says Under Budget, that is the amount you are under your estimated budget.
  • Travel Costs Per Day: This is the amount of money your trip will cost you each day.
  • Cost Per Person Per Day: This is the amount of money your trip will cost you per person, each day.

Make sure to review your results. If your over budget are there things you can do to bring the costs down? Or is there a way you can save or make more money before your trip?

Why You Need A Travel Budget

One side tropical beach with text so you can enjoy this. The other side is a stressed out couple over money with the words without this.

Listen, I am all for spending a little extra to do things our family doesn’t get to do at home. 

But there is nothing more anxiety-inducing than running out of money on a trip, or having to pay off huge credit card bills at 28%  interest because you didn’t plan ahead.

This is where a vacation budget can really help. 

It doesn’t mean you can’t have fun or spend money.

Creating a budget will actually help you be able to afford your dreams. Plus be able to relax & have fun on your vacation knowing you won’t be in debt when you get back home.

The trip budget calculator will make financial planning fun, and easy.

How To Set Your Travel Budget & Determine Expenses

1. determine your overall travel budget.

First things first. Decide on your overall vacation budget or the money you are willing to spend on this trip.

When determining your overall vacation budget, you’ll want to consider a few things:

  • How much money are you willing to spend on this trip?
  • How much have you already saved?
  • How long do you plan to go for? (more or less time can impact your budget)
  • How many people will be travelling? (some places like Europe limit 4 people to a hotel room, this can significantly impact cost)
  • When do you want to travel and how much time do you have to add to your vacation fund?
  • How much extra can you afford to put away every week / month on top of your regular bills & household expenses?
  • Is there any way you can decrease household expenses, or increase your income to add to your vacation fund faster?

Just make sure it’s a realistic budget. It doesn’t do anybody any good to use too low or too high numbers as a starting point. 

2. Do Your Research

The type of trip you want to take, the length and the type of activities you want to do, will really impact your budget.

For example a week long trip to Thailand will be much different than a week in Japan, or a trip to Disneyworld.

Do some intial research to give you an idea of what your basic travel expenses will costs, so you can have ballpark figures to enter in the travel cost calculator.

You can always google average costs of living / travelling at your destination.

Careful planning is an important part of any travel budget. 

3. Find Ways to Cut Costs

Unless you have a rich benefactor, or suddenly won the lottery, it’s a good idea to consider ways you can cut costs, save money and use your travel budget wisely.

Besides using our holiday budget calculator, our favourite ways to save money on travel expenses.

Transportation & Accommodation

  • Find flight deals & error fares : The best way is with Going (Formerly Scott’s Cheap Flights) Flight tickets can be a big expense and make up a good portion of the total cost usually. 
  • Consider housesitting: Trusted Housesitters is our go-to site for housesitting around the world.
  • Rent a place with a kitchen : Save money on food with a vacation rental . They can also be cheaper than renting multiple hotel rooms if you have a large family or group.
  • Compare car rentals: Using Discover Cars can help you save up to 70% by quickly comparing rental cars options.
  • Book early: Hotels, flights and trains are generally cheaper booked in advance. You won’t want to risk paying significantly more waiting until last minute.
  • Take public transportation: If it’s safe to do so, take the local bus, or walk instead of relying on expensive taxis all the time.

⭐️ Also check out our list of the best ways to save money on flights .

General Money Saving Tips

  • Travel off season or peak season: Not only is it usually much cheaper, there’s usually fewer tourists.
  • Use a credit card with no foreign transaction fees : Those transaction fees can really add up. Also consider if travel credit cards with points are for you.
  • Eat where the locals eat : Avoiding the touristy restuarants, and eating where the locals eat will not only save you lots of money, it will give you a more authentic look into their local cuisine and culture.
  • Avoid popular destinations:  The most popular touristy destinations  often cost a lot of money, compared to smaller, lesser known destinations.  
  • Consider using travel agents: Sometimes a travel agent can find you a great deal, with much less work on your part. 
  • Adjust your travel style: Luxury resorts may be out of your price range. Road trips, camping trips can be just as memorable for for a family vacation.
  • Plan free activities : Pick some free activities to do in between your more expensive tours, theme parks, & day trips to ancient ruins. 
  • Check out these ways to save on flights

Final Thoughts Using The Vacation Budget Calendar

Creating a vacation budget might seem challenging, but don’t worry! Equipped with the right tools and a bit of strategic planning, your next epic adventure is closer than you think.

Using a vacation budget calculator can help guide you to make smart, affordable choices, allowing you to experience the journey you’ve always dreamed of, without stressing about expenses.

Travel can be exciting and enjoyable at all budget levels. So here’s to making memories with your family, and friends.

Related travel planning resources:

  • Ultimate Pre-Travel Checklist
  • Family beach vacation tips
  • Tips for saving money on road trips
  • Easy ways to build a travel fund
  • Save money on attractions: Where to buy online tour tickets

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Donna Garrison is the founder of Packed for Life, an ever curious traveler with a passion for making memories with her family. With a unique perspective on travelling on a budget gathered over 30 years, 20 countries and 5 continents she gives families the tools & resources they need to experience the joys of travelling more for less through practical solutions. She helps over 20,000 families a month plan & take the family travel, camping and road trip adventures of their dreams in Canada, the USA and around the world. Contact her at: Donna [at] packedforlife.com

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Travel Budget Worksheet

Are you planning a major trip? Will you be able to stay within your budget? Rather than just spending without a plan and then dealing with the debt for the next few years, use our travel budget template to list your travel expenses. It will help you estimate your total travel costs and see if you will be able to take your trip without going over budget.

Travel Budget Worksheet | Travel Cost Estimator

License : Private Use (not for distribution or resale)

Authors: Jon Wittwer and Jim Wittwer

Description

This travel budget template makes it easy to enter your travel expenses for your next trip. The top section allows you to set a total budget, and as you enter your travel costs you can quickly see where the money is going, how much extra you'll have, or how much you'll need to add to your budget.

The worksheet is set up to let you enter a quantity and unit cost for each item. For example, for lodging you can enter the number of nights you will be staying and the cost per night. If you will be driving rather than flying, you can enter the total miles and the cost per mile. Remember to include both fuel and wear as part of the cost (see the link below for what the IRS uses as the standard mileage rate - $0.56/mile in 2014).

Additional Resources

  • Be sure to check out our Travel Itinerary and Packing List templates.
  • IRS Publication showing Standard Mileage Rates at irs.gov - You might consider using the standard mileage rate if you are estimating the cost of driving.
  • Tips for Creating a Budget for Travel at wikihow.com - This article is actually a really good resource to help you remember what to consider when budgeting for a trip.

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Travel Planner Spreadsheet: How to Stay Organized with this Google Sheets Itinerary Template

Travel planner spreadsheet

I don’t know about you, but after a year of quarantining and diligently following all of the rules, I am so ready for an epic adventure. As the vaccine rolls out and cases begin to decrease I’m starting to feel the first dash of hope which spurred me to open up my Google Sheets travel planner spreadsheet.

I started dreaming about traveling again. Not even to far off destinations, but to local spots for more than a quick day trip. I figured now was the perfect time to introduce to you how I plan my trips using my Google Sheets itinerary template.

I started using this type of travel planning when I quit my job and got to plan a multi-month, multi-destination adventure. It was a fairly overwhelming process, but the way I stayed organized and on budget was by using Google Sheets.

I created spreadsheet upon spreadsheet to track all of my confirmation numbers, bucket list activities, and trip necessities in one place. I also learned which ones made sense, what information was necessary, and which ones I could delete. Leaving only the best and most useful travel itinerary template to share with you!

This post contains affiliate links, which means that, at no additional cost to you, I will earn a tiny bit of income if you decide to make a purchase or booking. For more, check out my disclosure . 

Why Do I Use Google Sheets instead of Excel?

I love using Google Sheets for just about everything in my life. I have my budget there, keep track of my blogging stats, and my client work.

Here are a few reasons why I prefer using Google Sheets for my trip planner:

  • Google Sheets is more Mobile . I have the Google Sheets app on my phone and the spreadsheets are editable offline. This means that if I end up without WiFi or data, which happens all of the time on the road, I can still access any important information or make updates.
  • I can easily share it with my friends and family . They will be able to see as I make changes to it in real time, compared to having to email them a new Excel document each time. In terms of my safety when I travel solo , if they ever need to get a hold of me, they will have all of the necessary and up to date information.
  • I am an Apple person through and through and simply PREFER Google Sheets over Excel .

Now, Google Sheets and Excel are basically the same thing, so if you are an Excel person you can take the travel planner templates I share here and apply the idea to Excel .

When to Use a Travel Itinerary Templates?

I suggest using a trip planner template anytime you’re planning a trip with a lot of moving parts. Is it necessary for a weekend getaway? No, probably not.

But if you’re planning anything more than a week and you want to ensure you stay on budget and get to see, do, and eat what you want then using a spreadsheet to track everything is incredibly helpful.

I also find them really helpful for planning road trips, so I created (and included for you) a road trip template .

While I primarily use them for planning my vacation itinerary you could also use them to help you plan a business travel itinerary as that begins to resume.

How to Use a Travel Itinerary Template in Google Sheets ?

I’m going to walk you through my tried and tested method for using Google Sheets as your travel planner. My travel spreadsheet template has 11 individual spreadsheets . You can definitely make these yourself, but if you want them already done for you, you can purchase the templates here .

Quick tip : Add links whenever possible. If you find a cool tour you want to do, save the link to the spreadsheet so you can easily find it when it comes time to book

I’ll show you a screenshot of each of them and a short video, but here’s the overview. 

Travel Planner Spreadsheet Template

Travel expense spreadsheet, travel budget spreadsheet.

  • Travel Itinerary

Travel Itinerary Daily View

Travel itinerary calendar view.

  • Flight Planner
  • Accommodation Planner
  • Bucket List Planner

Pre-Travel Shopping List

Packing list, road trip planner.

This is the master spreadsheet , if you will. This is where you’ll put any travel related purchases leading up to and during your trip. You can change or add the categories to reflect what works best for your situation.

Let’s say you’re planning a Hawaii getaway ! Leading up to the trip, you decide you want to buy a new swimsuit. You’ll add that to this spreadsheet and put it under MISC or add a column for clothing. As you book your accommodation for the trip, you’ll add that here as well. Then as you are exploring the gorgeous Hawaiian islands, you’ll track your expenses for food, activities, gifts, etc. 

Then at the end of the month, you’ll know exactly what you spent on your trip , both before the actual trip and during. 

This is broken out by months, then at the very bottom, you’ll have a yearly total for travel expenses . 

I hope to have some numbers in there this year!

Travel expenses spreadsheet

This spreadsheet is your travel budget planner . It’s broken out into locations, because many trips include more than one destination! You’ll enter the number of days you’ll be in each location, then as you move through the spreadsheet add in the cost for only days worth of food, accommodation etc. The total will calculate at the top !

The travel budget spreadsheet is intended to provide you with an approximate cost of your trip . Once you have this information you can adjust as needed. If the trip is too far out of your budget, don’t give up! 

Can you find cheaper accommodations ? Can you DIY some of you bucket list activities? Can you cook food instead of eating out?

One of my biggest travel tips to stay on budget is to prioritize the activities and experiences that you know will fill you up and bring you joy. Forget the rest.

See where that leaves your budget.

Travel budget planner spreadsheet

Travel Itinerary Spreadsheet

The Travel Itinerary Spreadsheet provides a birds eye view of your entire trip itinerary. Once you make a decision on where you’re staying, your method of transportation, and activities, input that information here. Include the confirmation number, the costs, and any other information that you find valuable for your trip.

Travel itinerary spreadsheet

The Travel Itinerary Daily View is where you’ll get into the details of your trip . Use this sheet to plan out each day of your trip so you ensure you get to do, see, and eat all of the things.

Another one of my top travel tips is to only schedule ONE activity per day . This allows time for a little bit of spontaneity on the road, while still ensuring you do what you went there to do. 

As you research your destination, you’ll likely come across places to eat that you don’t want to forget, so add those here as well.

Add any bonus activities that would make sense on that day if time allows!

Travel daily itinerary spreadsheet

This calendar view provides a way to see how your trip fits into the rest of your year . Does it fall on a holiday? Do you have trips planned each month? 

The year and dates are intentionally left blank for you to input so no matter what year you’re planning your travels, you can have the correct dates.

To be honest, I use this sheet the least, but I know some people really like seeing a calendar view.

Travel itinerary calendar view spreadsheet

Flight Planner Spreadsheet

As you research your flights, use this sheet to track the entire cost of the flight . This will include a checked bag (maybe), food on board etc. Those cheap flights are super tempting, but since you have to pay for everything else, it really adds up. So use this sheet to be sure you know how much that $35 flight will actually cost you.

Flight planner spreadsheet

Accommodation Planner Spreadsheet

Accommodation can be overwhelming to book. There are so many options, which should you choose? First, check out my guide to booking hostels . If you’re not a fan of hostels don’t worry, the tips in there are applicable across all accommodation types.

Then as you research, add the information, including additional amenities (some hotels charge for WiFi) to provide the total cost. 

This will help you ensure that you get the biggest bang for your buck out of where you lay your head. 

There are multiple destination options in this sheet, as you might be moving about the country!

accommodation planner spreadsheet

Bucket List Planner Spreadsheet

The Bucket List Planner is where the fun stuff lives! Start with your destination and determine your can’t miss, bucket list activities!

Have you ever been planning a trip, read a blog post that mentions an epic activity, and you think, I want to do that. But then you don’t save the link to the tour ? Well, add the booking link to this sheet along with other important information (cost, tour operator etc). Then when you’re ready to book, you have the link and all of the information you need!

bucket list planner spreadsheet

Sometimes, you need some gear before a trip. This could be anything from a new swimsuit for your beach vacation to luggage to vaccinations! Keep track of those costs here and factor it in to the overall budget of your trip.

I am a big fan of NOT spending too much in this phase of the travel planning. Try to use what you have , borrow what you can, and only buy something when absolutely necessary.

I’m sure a friend or family member has a piece of carry on luggage you can use and no you don’t need a brand new wardrobe for your trip.

google travel budget

This is a sample packing list , yes, but it also covers just about everything you’ll need for your trip. I know there are 5 shoes mentioned, please don’t bring 5 pairs of shoes ! It’s just an example of footwear you might need depending on your planned activities. If you’re not hiking, please don’t bring hiking shoes!

But always, no matter the weather, always pack a swimsuit . You just never know when you might encounter a hot spring, hot tub, or lake for a dip!

packing list spreadsheet

Last but not least, you’ll find a road trip planner ! This road trip itinerary planner gives you space to note your starting location, your ultimate destination, the number of miles you’ll drive, cost of gas and things you’d like to see along the way!

There is also a section at the top for your rental car information if you need to rent one for your road trip.

In the first column, you can put the day of the week, the actual date or leave it numbered as is.

At the bottom of the spreadsheet, it will total up the number of miles driven and the total cost of gas for the trip.

Road trip itinerary template

I know that planning a trip, no matter the length, can be really fun, but also a bit overwhelming. Especially when you’re trying to stay on budget! These travel planner spreadsheets will help you plan the trip of your dreams (which we all need right about now) while staying on budget and leaving the overwhelm behind.

If you’d like to purchase these templates, they’re available here !

Like this post? Pin for later!

Stay on Budget with Google Sheets Travel Itinerary Planner

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The 12 Best Budgeting Apps for Travelers

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Ashley Rossi

Ashley Rossi is always ready for her next trip. Follow her on Twitter and Instagram for travel tips, destination ideas, and off the beaten path spots.

After interning at SmarterTravel, Ashley joined the team full time in 2015. She's lived on three continents, but still never knows where her next adventure will take her. She's always searching for upcoming destination hotspots, secluded retreats, and hidden gems to share with the world.

Ashley's stories have been featured online on USA Today, Business Insider, TripAdvisor, Huffington Post, Jetsetter, and Yahoo! Travel, as well as other publications.

The Handy Item I Always Pack : "A reusable filtered water bottle—it saves you money, keeps you hydrated, and eliminates waste—win-win."

Ultimate Bucket List Experience : "A week in a bamboo beach hut on India's Andaman Islands."

Travel Motto : "Travel light, often, and in good company."

Aisle, Window, or Middle Seat : "Window—best view in the house."

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While you’re stuck daydreaming about your next bucket-list vacation, why don’t you get a hold of your finances and make it a reality by first budgeting out your travel expenses? Whether it’s a road trip or international vacation that you’re planning, easily forgettable items like parking fees can add up. That’s why you should use a travel-specific budgeting app to help streamline your costs on your next trip. Here are 12 budget apps to help you plan your expenses.

PocketGuard

PocketGuard App

Link all of your financial accounts and cards to this app, and it will automatically update and categorize your spending in real time. It then tells you what spending money you have with the “in my pocket” feature. It also automatically builds you a spending budget based on income, bills, and the goals you set. It even finds ways to lower some of your monthly bills for you 
 sign us up.

Download: iOS | Google Play

Tripcoin

Tripcoin lets you enter in your expenses per day and even works offline. It then processes your spending to give you a spending summary of your trip, which you can export for other uses. This lets you see how much you’re spending on each category of your trip, broken down by day, so you can monitor your vacation expenses in real time.

Download: iOS

9 Sneaky Travel Costs You Might Forget to Budget For

Trip Expense Manager

Trip Expense Manager

The Trip Expense Manager app is ideal for large traveling groups that need help planning and monitoring travel expenses. For each trip you take, you can add Google users, a list of places to go, and expenses, and even mark who paid which bill.

Download: Google Play

TravelSpend

TravelSpend

I love TravelSpend for its easy-to-use features and simple design. How it works: You add expenses as they happen (the app works offline and even converts foreign currencies) and the app tracks your spending by total and by day. You can even follow your spending on a map throughout your vacation.

wally app screenshot

Wally connects to your current financial accounts and tracks your spending so you can get a handle on your cash flow and spending by category. Wally is useful because unlike some of the other budgeting apps, it lets you use private groups for managing trip spending or other budgets. You can even add reminders, notes, lists, documents, and comments.

TripMate

Users love TripMate for its simplicity and easy-to-use features, plus it’s all free. This travel expense tracker app lets you create a trip and then add and remove users as needed. You can add expenses, receive a personalized summary, and even get hotel, and other booking-related information.

Trail Wallet

trail wallet travel budget app

If you’re looking for a travel-specific budget tool and expense tracker, this is your best bet. Input your expenses into Trail Wallet and the app will split them up based on category so you can get a closer look at your spending. Note that only the first 25 items you enter are free.

11 Budget Travel Lies You Should Stop Believing Right Now

Tricount

This travel expense app makes splitting costs a breeze. Simply invite your travel partners to the trip you’ve created on the app, and each person can enter in his or her expenses. Once the trip is over (and all expenses have been entered) you can see who owes whom what amount.

Splitwise

Splitwise is another useful cost-tracking platform that easily lets you split group expenses while traveling. You can split by percentage or shares, and it’s even available in offline mode. It’s great for international trips, too, as the app is available in seven languages and over 100 currencies. Plus, it’s integrated with Venmo and PayPal for easy payback.

google travel budget

Mint is so much more than just a travel expense app—it connects with all of your bank accounts to give you an overall summary of your cash flow. You can then easily create a budget for different categories, like saving for a vacation.

30 Essential Non-Travel Apps for Travelers

The Bach

For those who have been involved in the planning of a bachelor or bachelorette party, you know the trials and tribulations that come with splitting large group expenses. This app was created specifically for those organizing large group trips and includes building an itinerary, polls, and chat features as well as ways to track payments and bar tabs within your group.

YNAB (You Need a Budget)

YNAB (You Need a Budget) is a popular software used for budgeting. While it’s slightly pricey ($84 annually), the positive reviews are endless. On the app version, you can set savings goals and itemize your vaca expenses. There is a free 34-day trial to get you started.

More from SmarterTravel:

  • Single Travel: Essential Tips for Planning a Solo Trip
  • 5 Ways to Stay Sane When Planning a Trip with Friends
  • The 7 Best Trip Planner Apps for Travelers

Ashley Rossi is always ready for her next trip. Follow her on  Twitter   and  Instagram   for travel tips, destination ideas, and off the beaten path spots.

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How to Travel on a Budget for Beginners

Carissa Rawson

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Wondering how to travel on a budget? While it may seem like traveling is exclusive to those with cash to spare, you don’t have to overspend in order to get out of town. There are plenty of ways to travel on a budget — including using reward points or miles and traveling during ideal times— that can end up saving you a lot of money. Here's travel guide for beginners on a budget.

Start planning early

If this is your first big trip, odds are you’ve already started planning. That’s good — the sooner you start, the more time you have to save money . Travel prices rise and fall with demand, and the cycle fluctuates as your travel dates get closer.

Beginning your planning early gives you the best chance of finding discounted hotel rooms, cheaper flights and other less-expensive activities. Although you won’t find the cheapest prices far out in advance (as we mentioned, it’s a cycle) keeping an eye on rates will allow you to jump on them and book when they drop.

» Learn more: How to account for inflation in your travel budget

Book at the right time

This bears repeating. Why? Because when you book and when you travel can make a huge difference in the price of your vacation. This applies to flights and hotels.

Confused about when the "right time" to book will be? There are multiple free tools available online to help you.

One of the easiest to use is the price tracking tool available via Google Flights. This service lets you know how the fare you’re looking at purchasing compares with past pricing. It also lets you know if rates are high or low compared with average costs.

google travel budget

If the flight you’re considering does appear to be expensive, Google Flights also features a price tracker alert system that will email you when fares drop. You can toggle this feature on within the search bar.

google travel budget

According to Expedia, the best day of the week to buy your airline ticket is on Sunday.

Skip overpriced tours

There’s nothing like getting out into a new city to explore. But how much of that exploring can you do on your own? With the information available online, it’s simple and easy to conduct your own tour for free rather than paying for a guide.

If this doesn’t sound appealing to you, consider instead one of the many free tours that many major cities offer. These walking tours will give you tons of information about the area completely free of charge, though gratuities are welcomed.

Otherwise, apps such as Spotted By Locals , Tripadvisor and Rick Steves offer comprehensive information for many large cities. Often this is free, but sometimes you’ll need to pay a nominal fee.

Use reward points

One of our favorite ways to save money includes redeeming reward points for travel. Some of your biggest expenses, such as hotels and flights, can be wiped away by using reward points during your trip.

This type of travel takes planning; you’ll need to accrue enough points to make a travel redemption. Much of the time, this is accomplished through welcome bonuses earned when you open a travel credit card .

For example, a round-trip flight from Los Angeles to Paris costs $1,255 at the beginning of November 2022.

google travel budget

This same flight can be booked using 45,000 American Airlines miles .

google travel budget

While 45,000 miles may seem like a lot, you can earn this amount of miles with ease. For example, you can earn more than enough miles needed for this flight with the AAdvantage¼ Aviator¼ Red World Elite Mastercard¼ welcome bonus: Earn 60,000 AAdvantage¼ bonus miles after making your first purchase and paying the $99 annual fee in full, both within the first 90 days. The first purchase could be a stick of gum or a cup of coffee — it doesn’t matter.

Many co-branded airline credit cards also offer perks like free checked bags and priority boarding, saving you time and money.

The same can be said of hotel credit cards . Most major hotel chains have co-branded credit cards, including Hilton , Marriott , IHG , Hyatt , Choice and Wyndham . These credit cards — and their sign-up bonuses — can go a long way toward cutting costs on your vacation.

Even better, many of these credit cards offer complimentary elite status . Elite status can grant you perks such as free breakfast, room upgrades, free WiFi and late checkout.

It’s a good idea to consider booking hotel rooms using points, especially for budget family travel. Sometimes hotels charge more for additional people in your room, but these costs won’t translate to reward redemptions. You’ll generally pay the same standard price as long as you can all safely occupy the room.

» Learn more: The best travel credit cards right now

Travel in the off-season

Along with using reward points, taking your trip during the offseason is another excellent way to save money. Each destination has a peak period of demand during which prices will be inflated.

This will include flights, hotels, tours and even dining, making traveling on a budget difficult. In Europe, the high season is in the summer, when most people come to visit.

During this time, flights will be at their most expensive. Remember the above example featuring that flight to Paris for $1,255? A similar flight during peak season will cost $2,070 round trip.

google travel budget

As you can see, even if you’re paying cash for your flights you’ll be saving over $800 by taking your trip when demand is lower.

» Learn more: Why "shoulder season" is the best time to travel

If you want to travel on a budget

Vacations don’t have to be expensive. Whether you’re a vacation veteran or a travel newbie, it’s easy to save on trips by starting planning early and keeping an eye on prices.

More importantly, taking advantage of reward points can significantly cut down on flight and hotel costs. Otherwise, traveling during the offseason can help drop expenses and allow you to travel on a budget.

How to maximize your rewards

You want a travel credit card that prioritizes what’s important to you. Here are our picks for the best travel credit cards of 2024 , including those best for:

Flexibility, point transfers and a large bonus: Chase Sapphire PreferredÂź Card

No annual fee: Bank of AmericaÂź Travel Rewards credit card

Flat-rate travel rewards: Capital One Venture Rewards Credit Card

Bonus travel rewards and high-end perks: Chase Sapphire ReserveÂź

Luxury perks: The Platinum CardÂź from American Express

Business travelers: Ink Business PreferredÂź Credit Card

Chase Sapphire Preferred Credit Card

on Chase's website

1x-5x 5x on travel purchased through Chase Ultimate RewardsÂź, 3x on dining, select streaming services and online groceries, 2x on all other travel purchases, 1x on all other purchases.

60,000 Earn 60,000 bonus points after you spend $4,000 on purchases in the first 3 months from account opening. That's $750 toward travel when you redeem through Chase Ultimate RewardsÂź.

Chase Freedom Unlimited Credit Card

1.5%-6.5% Enjoy 6.5% cash back on travel purchased through Chase Travel; 4.5% cash back on drugstore purchases and dining at restaurants, including takeout and eligible delivery service, and 3% on all other purchases (on up to $20,000 spent in the first year). After your first year or $20,000 spent, enjoy 5% cash back on travel purchased through Chase Travel, 3% cash back on drugstore purchases and dining at restaurants, including takeout and eligible delivery service, and unlimited 1.5% cash back on all other purchases.

$300 Earn an additional 1.5% cash back on everything you buy (on up to $20,000 spent in the first year) - worth up to $300 cash back!

Capital One Venture Rewards Credit Card

on Capital One's website

2x-5x Earn unlimited 2X miles on every purchase, every day. Earn 5X miles on hotels and rental cars booked through Capital One Travel, where you'll get Capital One's best prices on thousands of trip options.

75,000 Enjoy a one-time bonus of 75,000 miles once you spend $4,000 on purchases within 3 months from account opening, equal to $750 in travel.

google travel budget

google travel budget

How to Create a Trip Planning Spreadsheet [5 Free Templates]

  • Last updated April 25, 2023

Travel planning can get exhausting, especially when you have no clear starting point. You can make this (at least) tolerable by creating a trip planning spreadsheet. Here, you can keep your itinerary, transportation details, budget allocation, and similar aspects.

In this article, we’ll discuss how you can create a trip planning spreadsheet using Google Sheets and why it’s so useful. We’ll also provide five different templates you can readily use for your travel planning.

Table of Contents

How to Create a Trip Planning Spreadsheet on Google Sheets

Step 1: make multiple tabs on your spreadsheet.

To keep your travel planner tidy, you should first create several tabs inside your spreadsheet. This allows you to categorize the kinds of information you’re going to deal with. For example, you can separate your flight details from your budget planning.

Follow the instructions below to do this.

  • Launch your browser, then go to https://sheets.google.com/ .
  • Click “ Blank ” under the “ Start a new spreadsheet ” section.

Creating a blank spreadsheet on Google Sheets

  • Hover over the name of the current worksheet (usually named “ Sheet1 ”), click on the drop-down arrow, then select “Rename.”

Renaming a worksheet on Google Sheets

  • Type your preferred worksheet name, then press  “Enter”  or “Return”  on your keyboard.
  • To add another worksheet, click on the  “Add Sheet”  icon (plus + symbol) at the bottom-left corner of your screen.

Adding another worksheet in Google Sheets

  • Repeat steps 1 to 4 to rename the worksheet.

Common Tabs to Add

You can create many kinds of worksheets depending on your specific requirements. Here are some common tabs you’d typically see in a trip planning spreadsheet:

  • Itinerary: Include the basic details of the places you plan to be in, like dinner reservations, conferences you need to attend, tourist attractions, etc.
  • Transportation: Keep your flight schedule, the routes you plan to take, your commute options (car rental, bus, etc.), and similar information.
  • Accommodation: List the names and locations of your lodgings. You can also include whether or not you’ve made a reservation already, the room prices, and more.
  • Food: Plan where you can get your meals, the restaurants you want to visit, and the average costs of eating out.
  • Budget: Track your day-to-day expenses and see how much money you’re left with.
  • Packing List: Don’t leave anything essential at home before embarking on your trip — passports, IDs, cash, and similar things.
  • Activities:  List the things that you can do at your destination, like bar hopping, nightlife activities, concerts, and so on.

Step 2: Add Column Headers

After creating multiple tabs, you can further categorize your details using column headers. These are found at the top of your worksheet, describing what kind of values are present in a column’s cells.

To add column headers, simply follow these steps.

  • Click on the first cell (cell A1) in the upper-left corner of your worksheet.
  • Enter your preferred column header, such as “Location”  (as used in our example).
  • Repeat the previous step for other cells in the same row. (We used the headers “Date,” “Time,” “Transportation,” “Costs,”  and  “Status”  in our example below).

Adding column headers in Google Sheets

  • Once done, select all the column headers you’ve added, then click “Bold”  in the toolbar.

How to bold text in Google Sheets

  • Alternatively, you can make them bold by pressing “Ctrl” + “B” (or “Cmd” + “B”  for Mac) on your keyboard.

Common Column Headers

The column headers we’ve used in the demonstration above are applicable to the Itinerary tab. Keep in mind that you can virtually use any word or phrase for your column headers, though. Below are some options you can consider.

For the Accommodation tab

  • Nearby shops and attractions
  • Room prices

For the Transportation tab

  • Travel date and times
  • Flight details, such as flight schedule and flight number
  • Car rental company, including name, address, and contact number

For the Budget tab

  • Daily budget
  • Total budget
  • Total amount spent
  • Amount remaining
  • Expense description

After adding your column headers, you can start filling out the fields with your information.

Step 3: Personalize Your Travel Planning Spreadsheet

All that’s left for you to do is add a touch of creativity to your vacation spreadsheet. Here are some ways you can do this.

Use Conditional Formatting

The term “conditional formatting” simply refers to a change in a cell’s appearance when certain requirements are met. Below is an example where we change a cell’s color to green when it contains the word  “Done.”

  • Right-click on a cell, then select “View more cell actions” > “Conditional formatting.”

Accessing Google Sheets conditional formatting

  • On the side panel that appears, click the drop-down list under the “Format cells if
”  menu.

Conditional formatting in Google Sheets

  • Select  “Text is exactly”  from the options.

Changing conditional formatting rules in Google Sheets

  • Type  “Done”  in the “Value or formula”  field.
  • Click on the “Done”  button to save your changes.

Adding conditional formatting rules in Google Sheets

  • Drag the cell’s contents to copy the conditional formatting rules to other cells.

Use Alternating Colors

If you’re dealing with a lot of details, you can also use alternating colors, making it easier for you to read. Here’s how to enable different cell colors on your spreadsheet.

  • Select the cells you want to display in alternating colors.
  • On the menu bar, select “Format” > “Alternating colors.”

How to add alternating colors in Google Sheets

  • Choose your preferred color, then click the  “Done”  button to save your changes.

Selecting alternating color styles in Google Sheets

When to Use a Trip Planner Template

You can use spreadsheets every time you’re planning a trip — there’s no reason you shouldn’t! They are handy regardless of whether you’re traveling to a nearby town or going on an overseas vacation.

How about trip planner templates? Well, if you don’t have the time to create a spreadsheet from scratch, using a template would be excellent. These are some helpful pre-made planners that are ready for you to fill out.

Free Google Sheets Trip Planner Templates

1. daily itinerary planner spreadsheet.

Daily Itinerary Planner Spreadsheet screenshot

Especially when traveling to faraway places, going into detail about the activities you plan to do daily is a good practice. You can share this daily itinerary with the people you went on a trip with, letting them know where to find you in case of grave situations.

Template Features

  • Categorize your itinerary into multiple days (which are color-coded for organization)
  • Describe your activities in a separate section and indicate the time and location where you’ll do them
  • List the diners or restaurants where you can eat near the location of your activity
  • Schedule your day properly by indicating the end time for each activity

Access Template

2. Travel Budget Template

Travel Budget Template screenshot

Allocating your travel budget ahead of time lets you set boundaries when it comes to spending. This lets you know what costs you need to put first, too. Such money allocation is rarely followed, though (with impulsive purchases and unplanned expenses), making it important to have an expense planner and tracker throughout your trip.

  • Categorize your expenses per location according to the transportation you used, your accommodation, food you ate, and activities you did
  • Pick from a drop-down list of common transportation methods (e.g., bus, car rental, ferry, etc.)
  • Enter your total and daily budget allocation, as well as their converted counterparts in your destination’s local currency
  • Automatically calculate your daily expenses, including the total amount spent and your remaining budget for the day
  • Calculate your total expenses throughout the trip, as well as the amount remaining from your budget

3. Travel Checklist Template

Travel Checklist Template screenshot

Successful and non-stressful trips can’t go without good preparation. For example, you’d want to ensure that your passport hasn’t expired yet before strutting over to your flight. A travel checklist spreadsheet would be handy in this case.

  • Set a completion status for each of your to-dos
  • Categorize your to-do list into  “Travel prep,” “Home prep,” “Transportation,”  and “Money/documents”
  • Add notes to each item on the list
  • Set a due date for your to-dos
  • Determine the number of days remaining for you to accomplish the things listed with an automatic counter included
  • Automatically count the number of tasks that are not yet done and those already finished

4. Destination Planner Spreadsheet

Destination Planner Spreadsheet screenshot

Researching your destination should always be part of your planning. For example, you want to know the available hotels and accommodations that you can opt for in your target location. This lets you find the ones with the lowest prices, the most convenient in terms of route, and more.

Knowing the current climate and the community there would be essential too. This allows you to anticipate what things to bring, what activities you can possibly do, and similar aspects.

  • Enter your destination’s information, such as its current season, whether it’s rural or urban, and more
  • List the tourist spots that you can visit in your destination, including their name, specific location, and transportation route
  • Detail the activities that you want to do, together with their category, description, duration, and estimated expenses
  • Find and compile a list of all available accommodations in your target location, as well as their name, address, price range, and pros/cons

5. Packing List Template

Packing List Template screenshot

Before your trip, it is helpful to make a packing list of everything you’ll need — bathing essentials, clothing, money, documents, and more. Then, right before leaving your home, you can do a quick check to see if you’ve already placed every item on your list inside your luggage. You can do both with a packing list spreadsheet.

  • Enter the details of your target destination, such as its usual weather, temperature, clothing restrictions, and more
  • Add notes about your packing list
  • Categorize your items by location, like the beach, conference, office, and other places
  • Classify your things by type, such as clothing, money, documents, electronics, etc.
  • Mark the items “Ready” once you have prepared them inside your luggage

Why Use Our Templates?

Below are some reasons you’d want to use the travel spreadsheet templates we have here at Spreadsheet Point :

Formulas and Drop-down Lists

We added several drop-down lists for common topics to make things easier for you. For instance, we included a drop-down where you can select common transportation types like buses, ferries, airplanes, car rentals, and more.

Easy Sharing and Collaboration

All of our templates are built on Google Sheets — you can easily collaborate with your friends in planning your trip with the  “Share”  button.

Color-Coded Categories

We displayed each category in unique colors and shades to keep them tidy.

Other Trips on Planning Your Travel

In addition to the travel planning templates we’ve discussed, here are a few bonus tips you can apply to prepare for your trip:

  • Pick a location that your current finances can accommodate.
  • Don’t bring things that won’t fit inside your backpack to avoid paying for extra luggage costs.
  • When selecting a hotel or apartment, choose one that’s near major transportation lines.
  • Weigh whether taking a bus would be more cost-effective than taking a flight.
  • Always get travel insurance before embarking on your trip — it won’t shield you from accidents, but it will keep you from having an empty bank account.

Enjoy Your Trip with Everything Prepared

A lot of unknowns await you at your destination — unexpected expenses, spontaneous activities, booking problems, and more. With a trip planning spreadsheet, you can minimize these by anticipating the things on your journey. Feel free to use the templates we’ve included here to plan a successful trip today.

You can also access more of these useful templates on our Gumroad  profile. Don’t forget to use the code “ SSP ” to get 50% off all templates!

  • 4 Free Google Sheets Itinerary Templates To Plan Your Trip
  • Build a Schedule Template in Google Sheets [Free Downloads]
  • The 9 Best Google Sheets Templates to Streamline Your Life
  • Google Sheets Expense Tracker: Free Template & How to Use
  • Ultimate Guide to Making a Google Sheets Timeline

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Traveling is always fun and interesting. However, travel is always associated with various kinds of expenses, which are best foreseen in advance. If you want to always be sure that you have chosen the right budget for your trip, then we recommend using any travel budgeting template from TheGoodocs . Our amazing Google Sheets templates are always the best option to save time and money.

Just imagine that you won't need to understand spreadsheet functionalities and built-in instruments, but you'll still get a professional, well-structured, and well-designed budget plan. We have a traveling budget template for any personal or business need. It does not matter if you work in a travel agency or just going on vacation and want to calculate its cost in advance. You will definitely find the right option only with us.

How do you like our offer? We advise you to study the list of advantages because of which our clients and visitors prefer our platform!

Advantages of Templates From Our Company

With us, you can save a huge amount of time and spend it on more pleasant or important things than dealing with the interface, formulas, design, and structure to get a high-quality document for budget calculations. We have been working for more than a year and we know exactly what each visitor to our website requires. We advise you to join thousands of fortunate people who no longer waste their time on simple but routine and boring work!

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You can start editing any free travel budget template now! All of the templates that you see in this section are completely free. Thus, we save not only your time but also your investments! It is better to save money that you could spend on paying for work on your vacation or invest in another component of your business!

To thank us for our hard work, you can subscribe to our social networks or simply add a link to our resource in your document, if possible. Your friends will learn about our service and also receive free options!

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We work with professional designers who know their work best! We follow the latest trends and make unique printable templates so that you can always count on our professional help! Moreover, you can always leave your wishes in a special section of our website. Do you need templates with a specific theme or design? So contact us and tell us more about it! We will gladly take into account all your wishes and the most impressive of them will be added to the website in a short time.

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Thousands of different options for any topic and dozens of travel budget templates are ready for free use. However, more than ten new options are uploaded to our website every day. They are in line with all the current trends and are unique!

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Our samples can be edited in any spreadsheet format or text editor of your choice. It all depends on the initial format of your preferred travel agency budget template. Also, you can download the template to your PC, laptop, phone, or tablet to work offline using any convenient application.

There is nothing easier than achieving your goal with minimal investment of time and money because of TheGoodocs!

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Control Budget Expenses with Template.net's Travel Budget Templates in Google Sheets. Make Your Own Monthly Budget, Zero Based Budget, Expense Report, Business Budget, Annual Budget, Vacation Budget, Income Budget, and Weekly Budget Using Our Templates. We Also Have Monthly Budget Excel Templates That You Should Also Check Out. What Are You Waiting For? Download Now!

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Have you ever thought of planning a trip but you have no doubt thought about how much your trip is going to cost? You need to think of all the elements in a logical way so you don't forget or overlook anything for the trip. And for you to have a good plan and budget, use a travel budget template. This can be a great companion in budgeting your funds for the said travel. But how do you make an efficient budget? Well, you can start purchasing Budget Templates at Template.net. 

It pays to have a well-planned and budgeted journey to avoid problems along the way. Besides, an efficient and easy-to-use template can contribute to its success. That's why we have crafted a collection of pre-designed Trip Budget Templates. These templates are beneficial for both personal or business use. You have nothing to worry about because it is made by our proficient writers. This means that you can rely on its efficacy and its quality. To have easy access, you can download them online. You can have it at your fingertips anytime and anywhere you want. As for the layout, it is structured comprehensively. It comes with readable text, standardized data, and many others. Besides, our templates are 100% editable so you can modify them according to your purpose. You can use our online editor tools or Google Sheets. Lastly, if you're done you may print your templates or send them via the email app. 

Indeed, you can never go wrong with pre-designed templates. So, start a subscription plan and avail yourself of our Vacation Budget Templates . If you have any concerns, please contact us directly. 

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google travel budget

Creating A Travel Budget? Use Google Sheets

google travel budget

Are you planning to go on a trip? Travelers know it can get a bit hectic when you’re abroad, and expenses can spiral out of control. In these times, you can often lose track of the money you’re spending, which may put you in debt or make you spend more than you want.

Although budget tracking apps can get the job done, the free ones are littered with intrusive ads and the paid options can cost a small fortune.

In this article, we aim to provide you with a free, customizable, and usable solution on most platforms—using Google Sheets. You can create a spreadsheet that allows you to build a travel budget that is usable on both your smartphone and laptop. Read on to learn how to make a travel budget in Google Sheets with minimal effort.

Why You Need a Travel Budget

It is so easy to get caught up in all the adventures and food when you’re traveling. Even when you go to a cheaper country, those costs can add up quickly, which may even mean you have to cut your holiday short.

How to Create a Travel Budget Spreadsheet – The Basics

Before adding the formulas, we first need to create the row and columns containing our data. I will format the sheet by combining some cells for a better visual presentation. Note that you don’t need to do this. It just makes the spreadsheet more readable at a glance.

First, let’s add the days of the week and the dates. I’m doing this horizontally but feel free to do this vertically. Here are the steps to do this:

Click on the first cell to add the Day and Date label. I have combined the cells A1:B2 for better readability by highlighting them and navigating to Format > Merge cells > Merge all. In the first row, enter the starting date. Note that you only need to enter the first date. You can then use the Suggested autofill feature to add the dates to as many cells as possible. Similar to how we added the date, type in the day of the week and used the Suggested autofill feature to fill in the cells you want.

You can also change the Fill color by choosing a color for the background color from the top bar. Do this by selecting the cells you wish to color and then pressing the paint bucket icon.

Adding Expenses

Now we will write the expenses categories in the first column. We aim to track the costs for transport, food, accommodation, and other activities in this spreadsheet. This is where you can get specific with your particular trip. For example, your trip may have all transport expenses paid in advance, you likely won’t need to include them in your budget.

google travel budget

In the example above, I added food expenses like breakfast, lunch, dinner, and snacks. Then there are expenses like transport, accommodation, and other activities. Finally, we add a row that shows the total spent per day and then find a difference in the budget.

You could also add your totals in a separate part below the main table. This may help you set a daily budget.

Now is the time to add formulas to the cells to automate most of the spreadsheet. Here are the steps to do this:

google travel budget

  • In the Total Spent section, click on the first cell, C10 in the example.
  • There, enter the first part of the SUM formula, which is =SUM(
  • Now, enter the cell ranges which you want to add up. In this case, it is the range C3:C9.
  • Add a closing bracket and press Enter.
  • To apply the formula to the other cells in the row, click the blue dot in the bottom right part of the highlighted cell and drag your cursor to the right to cover all cells.

In the Difference section, we will subtract the money spent that day from the daily budget from the specified total budget. I have also applied conditional formatting in the cell so that the cell is green if the money spent is under the specified limit and red if over budget.

Expanding Your Budget

If building your budget made you realize you may be a little short on funds, here are a few tips to make a little extra money before you leave:

  • Downgrade: Many of us have expensive tech we don’t need. For example, you could trade in your MacBook for one of the best MacBook Pro alternatives that cost much less.
  • Sell free stuff from Craigslist: People always list stuff for free on Craiglist. If you own a car, you can pick it up and sell it with better descriptions and photos for profit.

Wrapping Up Travel Budget in Google Sheets

It always pays off well to plan ahead. A well-budgeted trip helps you avoid unnecessary problems along the way. Creating your travel budget is the best option as you can easily specify what you want to add. You can also customize it to your liking. Creating the spreadsheet feels like too much of a hassle, so you can use the template .

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How to Create a Simple, Affordable Travel Budget

T here's a lot to consider when planning the perfect getaway. For most people, the number one consideration in trip planning is cost. But if we stress about expenses during vacation, that defeats the whole purpose of travel as an escape from our daily rituals, a chance to reset, rest, and relax. Fortunately, with a little bit of planning and some good tips and tricks for creating a solid budget, you can take the spending anxiety out of the equation and be well on your way to a stress-free (and affordable) vacation.

How much of your budget should you devote to travel?

When saving for a trip, or multiple trips, the financial formula may slightly differ person to person. There's no standard percentage of income that should be set aside for travel. The amount depends on what you want to prioritize and what works for your income.

"There is not necessarily a set amount or percentage that you should use for travel. After all of your bills are paid for the month, you will have a leftover portion for discretionary spending," said Christopher Miller, a financial adviser with Krueger Financial Group . "You will then have to make a decision on what to use this for-what is most important to you. It may be buying the newest electronics, going out to eat, traveling, or saving up for a big purchase such as a home improvement."

Miller recommends using the 70/20/10 breakdown. This means 70 percent of your income should go toward household expenses, including debt. Twenty percent should be put into savings, including retirement. That leaves 10 percent of your income for wants, including travel, or for additional savings.

The first step to deciding how much to devote to travel is pinpointing the cost of your ideal trip. Price out hotels, airfare, activities, and food and get a rough estimate for what the entire trip will run. Once you know how much to save, you can figure out how long it will take you to do so.

"We recommend keeping track of all monthly income and expenses, monitoring what is coming in and going out. By doing this, you will have a good idea of how much travel you can afford," said Miller. "For any large purchase [like travel], saving a little each month to reach your goal is very helpful. If the trip total will be $2,400, saving $200 a month will meet your goal in 12 months."

Having a guilt-free vacation means knowing you won't go into debt because of it. Saving before a trip is the best way to ensure that. There is nothing wrong with putting trip expenses on a credit card, provided you have the money to pay it off immediately or without accruing interest.

What are the travel expenses to consider?

After you have a rough idea of the trip's total cost, you can break it down into itemized travel expenses. Here is where you can get a little creative and start to think about your dream itinerary.

The first and most important factors to consider are airfare and accommodations, as these typically are the two biggest ticket items of your overall travel budget. Will you splurge on accommodations, or do you consider them solely a place to sleep? Do you have credit card points to redeem for hotel upgrades or discounted airline tickets? If you're new to points and miles, we will briefly touch on that soon.

Once the flight and accommodations are out of the way, you can see what you have left over for food and entertainment, based on what makes the most sense for you.

Everyone's travel priorities are different. Foodies, for example, are going to want a bigger budget for dining out, while others may prefer to cook to save money for activities, shopping, or spa treatments (in which case, you may opt for a vacation rental or residential-style hotel that has guest rooms outfitted with kitchens).

"My typical travel expenses include accommodation, flights, activities, and food," said Caroline Lupini, who has been a full-time traveler for the past decade and is the managing editor for Forbes Advisor's credit cards and rewards travel verticals. In the past 10 years, she has visited more than 100 countries while living on the road full-time.

"I especially love food, so I budget extra money so I can go on food tours, visit nice restaurants, and otherwise explore the food culture of a country more deeply. This year, my partner and I are traveling through West Africa for a large part of the year, so we also had to include a pretty significant budget for visas. Depending on exactly where we end up visiting, we could end up spending around $1,000 each on visas. To date in 2024, I've spent $350 on visas alone."

How to establish a daily budget while traveling

Lupini said, "I have my normal budget for accommodation, flights, food (restaurants and groceries), drinks, activities, and other miscellaneous charges that come up. I log all of my expenses into an app called TravelSpend , which makes it easy to keep track of spending in multiple currencies, and every month I log my totals into a spreadsheet."

If she comes in under budget, she says she puts half of the leftover money into investments and half into what she has deemed her "special trip fund," a fund for special activities she wants to do that are beyond what she considers affordable.

"It's my guilt-free travel-spending money," she said. "I think this is a strategy anyone can apply to their own finances to save money for travel."

How to stretch a trip with points and miles

Using credit card points and airline miles is a great way to make your travel budget work harder and to get some cool perks along the way, like free breakfast, and room or airplane seat upgrades. But if you feel overwhelmed by the complexities and nuances of the individual points and miles program, know you are not alone-it's a lot of information to digest. Even loosely understanding some ins and outs can stretch your trip budget. And because travel often includes higher price-point purchases such as airfares and hotels, it's an opportunity to earn points and miles for future trips-in other words, using your current trip to help pay for your next adventure.

"I love points and miles. I got into learning about that space when I was in college and wanted to travel more but had very little cash to work with. Now I often use my points and miles to upgrade my travel experience-think business class on long-haul flights and the occasional cushy hotel room instead of booking an Airbnb or a more affordable hotel," said Lupini.

There are many resources for getting into the points game. She recommends reading forums and blogs and following influencers on Instagram and TikTok to get their tips and tricks.

"My biggest recommendation," she said, "is to look for someone, or multiple people, who has a similar travel style to what you're going for and follow them to get started. I also recommend starting with one flexible points currency, like Chase Ultimate Rewards . You'll have a lot more options with the flexible point currencies than with a specific type of airline mile, and there are easier redemption options available if you decide you don't want to dig into the individual frequent flier programs too deeply."

Set aside some funds for emergency or surprise expenses

No one intends for things to go wrong on a vacation, but sometimes the unexpected comes up: a canceled or delayed flight , a lost hotel reservation, a medical emergency, lost luggage , etc. Surprise expenses are a part of life, and they certainly can be a part of a vacation, as much as we hope they aren't. Having a backup plan or an emergency fund can help lessen the financial blow that these surprises may cause.

"The unexpected always happens, but not going over budget will help account for the emergency expense," said Miller. "Keeping an emergency savings account that is not factored into your travel expenses will help cover these as well. A person should always have an emergency account whether traveling or not."

Travel insurance is one of the best ways to protect yourself in the event of emergencies or surprises. Often, travel insurance includes emergency medical insurance as well as an amount for canceled or delayed trips, lost luggage, and more.

The key things to remember when budgeting for travel is not to overspend, to make sure you're protected, and to have enough money saved so that you can relax and have fun. A vacation is a time to treat yourself-within your means.

Miller added, "Not overextending yourself with the amount you spend on travel is important. Paying for a vacation for the next 12 months [after the trip] can hurt you in the long run."

There's the dreaming phase of travel, and then there's the planning and budgeting phases. All are equally important.

Here's how some of those friends who are always traveling can afford it

google travel budget

Eyelash extensions or a short hiking trip? A night out on the town or a jaunt to Europe? 

Those are the kinds of trade-offs Lourdes Camacho began weighing last fall when the Miami-based nanny started scaling back her day-to-day spending to put more money toward traveling.

"I realized I spent like $300 to $500 in one weekend in Miami when I could be using that to travel to a different country," she said. "You know, like, I don't need to do those things."

The 31-year-old cut back on beauty appointments and started staying home more, prioritizing visits to new places and exploring the outdoors, taking advantage of the flexibility her job affords. The frequency of her trips varies, but she took five in February to San Francisco, Honolulu and more, including a work trip with her employer for their vacation.

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Camacho is among a number of travelers who pinch pennies on everyday expenses so they can put more money toward their trips.

'I have every memory from every trip I've taken'

A survey in February of 1,000 U.S. adults commissioned by PayPal, in partnership with Edelman Data & Intelligence, found that 73% of respondents were willing to alter daily spending so they could afford to travel.

Among those surveyed, 42% said they would cook at home rather than eat out or get takeout, and close to 20% said they were willing to skip social events like weddings or birthday parties to save money, according to results shared by a spokesperson for the company.

Nearly 20% also said they were "willing to cut back on beauty services like haircuts, manicures or waxes."

Rob Jackson,36, a real estate agent in New York, has made his own compromises so he could travel more. He said he has been to more than 40 countries and takes five to seven international trips a year. He travels domestically every other month.

"It's definitely become a passion of mine over the past decade or so," Jackson said.

As Jackson grew older, he said, he prioritized experiences over material goods. He lives in a studio apartment rather than a bigger space, and he buys less high-end clothing than he did in his 20s.

"I like to say, 'I don't have the designer clothes that I bought when I was 22, but I have every memory from every trip I've taken,' " he said.

How do you save money for a trip?

When trying to save money, Dominique Broadway, a personal finance expert and founder of Finances Demystified , recommended figuring out what's most important to you.

"I love traveling," she said. "That is like one of my favorite things to do, so I'm always going to make sure that everything my in life is aligned to be able to support that hobby."

That could mean deciding to live in a smaller or less expensive home, for example, if you are not going to be there as often, Broadway said.

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Travelers can also leverage travel credit cards to earn rewards, she said, especially if they're strategic about it. For example, someone who lives in Atlanta, where Delta Air Lines is based, might want to sign up for a Delta-specific card .

By paying your bills using those cards – and paying the cards off at the end of the month or as soon as possible – Broadway said, "that's going to allow you to be able to start traveling for free by doing something that you were going to do anyway."

But those who cut back on spending may not feel the benefits if they don't set the money aside, Broadway cautioned. 

"Essentially, you're probably going to spend that money on something else," she said. If someone stops going to get their nails done every Friday, for instance, Broadway suggested transferring that money elsewhere as if they had so they can start to see it accumulate.

Story continues below.

Whether you use that money to pay off credit card debt or put it somewhere else, such as a savings account, depends on your goals, she said.

"But you definitely don't want to have it too close," Broadway added. "You don't want to have it necessarily linked directly to your checking account because a lot of times you'll just pull it right back."

As people form new spending habits, she suggested they check in with themselves frequently – as often as every day – to hold themselves accountable. "Because that way you can see quickly if it's not working, and you can quickly make a change."

In addition to saving money daily, Camacho makes a habit of traveling cheaply to maximize her investment. She searches for deals on Google Flights; stays in hostels or with locals she has met via Facebook groups for women solo traveling; and gets groceries to cook when she can or buys food from street vendors.

Camacho worked another nannying job that paid more but offered less flexibility and found she couldn't put a price on seeing the world.

"It made me realize ... it's not worth it. I'm not living my life or enjoying life," she said. "So I'm willing to make these sacrifices. I'm willing to go on a weekend and sacrifice sleep, too, just to see a view."

Nathan Diller is a consumer travel reporter for USA TODAY based in Nashville. You can reach him at [email protected].

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Privately owned vehicle (POV) mileage reimbursement rates

GSA has adjusted all POV mileage reimbursement rates effective January 1, 2024.

* Airplane nautical miles (NMs) should be converted into statute miles (SMs) or regular miles when submitting a voucher using the formula (1 NM equals 1.15077945 SMs).

For calculating the mileage difference between airports, please visit the U.S. Department of Transportation's Inter-Airport Distance website.

QUESTIONS: For all travel policy questions, email [email protected] .

Have travel policy questions? Use our ' Have a Question? ' site

PER DIEM LOOK-UP

1 choose a location.

Error, The Per Diem API is not responding. Please try again later.

No results could be found for the location you've entered.

Rates for Alaska, Hawaii, U.S. Territories and Possessions are set by the Department of Defense .

Rates for foreign countries are set by the State Department .

2 Choose a date

Rates are available between 10/1/2021 and 09/30/2024.

The End Date of your trip can not occur before the Start Date.

Traveler reimbursement is based on the location of the work activities and not the accommodations, unless lodging is not available at the work activity, then the agency may authorize the rate where lodging is obtained.

Unless otherwise specified, the per diem locality is defined as "all locations within, or entirely surrounded by, the corporate limits of the key city, including independent entities located within those boundaries."

Per diem localities with county definitions shall include "all locations within, or entirely surrounded by, the corporate limits of the key city as well as the boundaries of the listed counties, including independent entities located within the boundaries of the key city and the listed counties (unless otherwise listed separately)."

When a military installation or Government - related facility(whether or not specifically named) is located partially within more than one city or county boundary, the applicable per diem rate for the entire installation or facility is the higher of the rates which apply to the cities and / or counties, even though part(s) of such activities may be located outside the defined per diem locality.

IMAGES

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  2. 9 Best Free☝ Google Sheets Travel Budget Templates for 2023

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  6. FREE 11+ Travel Budget Templates in Google Docs

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COMMENTS

  1. 9 Best Free☝ Google Sheets Travel Budget Templates for 2023

    Open in Google Sheets. 8. Sales Travel Budget. Designed by Spreadsheet Daddy. The Sales Travel Budget Template is ideal for recording all the sales you make while on your travels. You can even use filters to establish what you sold more of and when this occurred to validate your trip. Open in Google Sheets.

  2. How to Make a Travel Budget in 2023 [Free Template]

    Travel Budget Template Worksheet. To help you plan and keep track of your travel budget we have created a free, handy Microsoft Excel spreadsheet. 📋 Click to Download Our Travel Budget Template > 📋. Travel Budget Considerations. When planning your travel budget, there are lots of different things to consider.

  3. Free Travel Budget Calculator: Easily Make Your Vacation Budget

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  4. Budget Your Trip

    View typical and average travel costs for thousands of cities and hundreds of countries around the world. Plan your next trip with real knowledge of your travel budget. All of the average travel costs come from real travelers. You can sign up to track your own travel expenses, too. France United States Thailand Morocco Ireland Brazil.

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    The worksheet is set up to let you enter a quantity and unit cost for each item. For example, for lodging you can enter the number of nights you will be staying and the cost per night. If you will be driving rather than flying, you can enter the total miles and the cost per mile. Remember to include both fuel and wear as part of the cost (see ...

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  7. How to Use Google Sheets for Travel Planner Spreadsheets

    Travel Budget Spreadsheet. This spreadsheet is your travel budget planner. It's broken out into locations, because many trips include more than one destination! You'll enter the number of days you'll be in each location, then as you move through the spreadsheet add in the cost for only days worth of food, accommodation etc.

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    Plan your Vacation Budget and track your Travel Expenses easily with this Google Sheets Travel Planner. You can purchase the template here: https://thinklike...

  9. The 12 Best Budgeting and Travel Expense Apps to Download

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  10. How to Travel on a Budget for Beginners

    Much of the time, this is accomplished through welcome bonuses earned when you open a travel credit card. For example, a round-trip flight from Los Angeles to Paris costs $1,255 at the beginning ...

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    DOWNLOAD YOUR FREE TRAVEL BUDGET & PLANNER HERE đŸ€— https://www.buildyourmoxie.com/My gift to you for happy travels! This is one of my favorite tools I create...

  12. Travel Planner Google Sheets

    This Ultimate Travel Planner Google Sheets Spreadsheet has everything you need to plan your vacations with ease. You can purchase the template here: https://...

  13. How to Create a Trip Planning Spreadsheet [5 Free Templates]

    Step 1: Make Multiple Tabs on Your Spreadsheet. Step 2: Add Column Headers. Step 3: Personalize Your Travel Planning Spreadsheet. When to Use a Trip Planner Template. Free Google Sheets Trip Planner Templates. 1. Daily Itinerary Planner Spreadsheet. 2. Travel Budget Template.

  14. Free Travel Budget Templates In Google Docs, Google Sheets

    Our amazing Google Sheets templates are always the best option to save time and money. Just imagine that you won't need to understand spreadsheet functionalities and built-in instruments, but you'll still get a professional, well-structured, and well-designed budget plan. We have a traveling budget template for any personal or business need.

  15. Free Travel Itinerary Template for Google Sheets

    Free Travel Itinerary Template for Google Sheets. By Leslie Lambert Posted: January 29, 2024 Updated: January 31, 2024. Download a free Google Sheets Travel Itinerary Template - an easy way to track schedules, flight details, and budgets for any kind of vacation! Use 7 colorful, coordinated tabs to plan in style.

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  18. Travel Budget Template in Google Sheets

    Control Budget Expenses with Template.net's Travel Budget Templates in Google Sheets. Make Your Own Monthly Budget, Zero Based Budget, Expense Report, Business Budget, Annual Budget, Vacation Budget, Income Budget, and Weekly Budget Using Our Templates. We Also Have Monthly Budget Excel Templates That You Should Also Check Out. What Are You Waiting For?

  19. Creating A Travel Budget? Use Google Sheets

    Wrapping Up Travel Budget in Google Sheets. It always pays off well to plan ahead. A well-budgeted trip helps you avoid unnecessary problems along the way. Creating your travel budget is the best option as you can easily specify what you want to add. You can also customize it to your liking.

  20. Travel Budget Spreadsheet

    The Travel Budget and Expense Tracker: 3. Start Here: 4. 1: Import your data: On the sheet titled "Expenses", this is where you enter your expenses. Most banks and credit cards will let you export your transactions as a CSV. Download this file periodically and paste it into the expenses sheet. This will make entering data a lot faster.

  21. Travel Budget Calculator

    Travel Budget Calculator app simplifies the process of planning travel expenses. Users can input essential details such as destination, duration in days, and budget in US dollars through designated EditText fields.

  22. How to Create a Simple, Affordable Travel Budget

    By doing this, you will have a good idea of how much travel you can afford," said Miller. "For any large purchase [like travel], saving a little each month to reach your goal is very helpful. If ...

  23. Travel planner budget and expenses spreadsheet

    Use this Google Sheet to analyze your travel budget and spending in greater detail. You can track your spending for specific trips and monitor your progress ...

  24. Build Your Moxie

    This is a FANTASTIC tool for you to plan and budget for your next vacation! Build Your Moxie and go on that trip! đŸ€© But let's first cut out that static stress and do it right! 😏. 7 Tabs Included (via Google Sheets): 📍Travel Research tab. 📍Travel Budget tab. 📍Expense Tracker tab. 📍To Do List tab. 📍Packing List tab

  25. Travel Expenses Template

    Travel Budget: 20. Home Currency: Local Currency: 21. Total Trip Budget: £0.00: €0.00: 22. Daily Budget: £0.00: €0.00: Quotes are not sourced from all markets and may be delayed up to 20 minutes. Information is provided 'as is' and solely for informational purposes, not for trading purposes or advice.

  26. How to pinch pennies day-to-day so you can travel

    Rob Jackson,36, a real estate agent in New York, has made his own compromises so he could travel more. He said he has been to more than 40 countries and takes five to seven international trips a ...

  27. Privately owned vehicle (POV) mileage reimbursement rates

    GSA has adjusted all POV mileage reimbursement rates effective January 1, 2024. Modes of transportation. Effective/Applicability date. Rate per mile. Airplane*. January 1, 2024. $1.76. If use of privately owned automobile is authorized or if no Government-furnished automobile is available. January 1, 2024.

  28. Spring Budget 2024: Air passenger duty on business class flyers to rise

    The duty is unique to Britain and raises around ÂŁ3.8bn per year. The fee is split into three brackets, a reduced charge for economy and increasingly higher charges for business and private jets ...

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    Embark on a journey with us as we unveil "The Cheapest Countries to Travel in 2024: Budget-Friendly Destinations"! Join Neil, your guide from Globetrotter Ge...