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IRS Lowers Standard Mileage Rate for 2021

Business mileage rate will be 56 cents per mile, down from 57.5 cents

Effective Jan. 1, 2021, the optional standard mileage rate used in deducting the costs of operating an automobile for business will be 56 cents per mile , down 1.5 cents from 2020, the IRS announced Dec. 22 in Notice 2021-02 .

Businesses often use this amount—also called the safe harbor rate—to pay tax-free reimbursements to employees who use their own vehicles for business. In addition to the safe harbor rate, however, employers can choose other IRS-permitted reimbursement options.

"It isn't a big surprise that the IRS business mileage standard dropped to 56 cents per mile," said Ken Robinson, market research manager at Motus, a mobile workforce management software firm. "Overall driving costs are significantly lower than they have been in previous years as a result of the COVID-19 pandemic. National fuel prices are on pace to finish [2020] approximately 17 percent below the national average when compared to 2019 due to decreased travel and an oversupply of crude oil. Depreciation rates have also slowed, which was caused in part by vehicle inventory shortages associated with the pandemic production stoppages and has led to increased residual vehicle value."

Changes for 2021

For 2021, standard mileage rates for the use of cars, vans, pickups or panel trucks will be:

56 cents per mile driven for business use, down from 57.5 cents in 2020.
16 cents per mile driven for medical or moving purposes, down from 17 cents.
14 cents per mile driven in service of charitable organizations, which remains unchanged.

While the standard mileage rates for business, medical and moving purposes are based on annual changes in the costs of operating an automobile, the charitable rate is set by statute.

"Taxpayers always have the option of calculating the actual costs of using their vehicle rather than using the standard mileage rates" by providing adequate records, the IRS explained.

Notice 2021-02 also provides that, for cars an employee uses for business, the portion of the standard mileage rate treated as depreciation will be 26 cents per mile for 2021, down from 27 cents per mile in 2020.

[SHRM members-only HR Q&A: Do we have to reimburse personal auto mileage for business-related trips? ]

Updated Rules

In November 2019, the IRS issued Revenue Procedure 2019-46 , which updated standard mileage rules to reflect provisions of the Tax Cuts and Jobs Act (TCJA) that took effect in 2018. The TCJA suspended miscellaneous itemized deductions and deductions for moving expenses, except for members of the armed forces on active duty whose expenses are related to a permanent change of station. The suspension is effective for tax years 2018 through 2025.

The revenue procedure clarifies that during the suspension period, employees may not claim a miscellaneous itemized deduction on their tax returns for parking fees and tolls attributable to their use of an automobile for business.

Unlike W-2 employees, self-employed individuals can still claim a tax deduction for their mileage as a business expense, said Marin Perez, senior content marketing manager for Microsoft's MileIQ app. They can do so by adding up their business miles for the year and then multiplying that by the standard mileage rate, Perez said. The IRS requires those who are self-employed to keep a mileage log or use a mileage-tracking app if they deduct their business miles, he noted.

Businesses have the option of calculating the actual costs to employees rather than using standard mileage rates, and Notice 2021-02 provides maximum vehicle expenses when using a Fixed and Variable Rate (FAVR) allowance plan , in which employees who drive their own vehicles can receive tax-free reimbursements from their employers for fixed vehicle costs (such as insurance, taxes and registration fees) and variable vehicle expenses (such as fuel, tires, and routine maintenance and repairs).

Under a FAVR plan, the cost of the vehicle may not exceed a maximum amount set by the IRS each year. For 2021, vehicle costs may not exceed $51,100 for automobiles, trucks and vans, up from $50,400 in 2020.

An advantage of using a FAVR plan to reimburse employees is that "in locations with higher automobile operating costs, the FAVR allowance may be more than the standard mileage rate ," according to payroll, benefits and compliance firm Justworks. "The disadvantage is that the employer must recalculate the FAVR allowance at least once every three months," as payments to employees must be made at least quarterly.

Revenue Procedure 2019-46 stated that an employer may provide a FAVR allowance only to an employee who can provide adequate records showing at least 5,000 miles driven during the calendar year in performing services as an employee or, if greater, 80 percent of the annual business mileage of that FAVR allowance. If the employee is covered by the FAVR allowance for less than the entire calendar year, the employer may prorate these limits on a monthly basis.

Flat Car Allowances

Another way for employers to reimburse employees for their business-driving expenses is a flat car allowance, which is a set amount provided to employees over a given period to cover the costs of using their own car for business purposes—such as $400 per month for the cost of fuel, wear and tear, tires, and more. Employers can also pay expenses using a variable rate for different locations.

While a car allowance is relatively easy to administer, payments are taxable to employees unless handled within an " accountable plan " that requires substantiation through adequate records and the return of excess amounts in a reasonable time.

Employers' Options

"The COVID-19 pandemic forced business leaders to re-evaluate their economic decision-making," said Motus CEO Craig Powell. "As part of this, identifying accurate reimbursement methodologies has become a priority for companies with mobile employees. Organizations regularly relied on the IRS business mileage standard for years prior to the pandemic and some will still use it in the future, but many have now discovered the amount of wasted spend and corporate liability associated with flat reimbursement. They're coming to understand that by using personalized methodologies, such as FAVR, businesses and their drivers can experience hundreds or thousands of dollars of savings, while also remaining compliant with federal and state labor laws."

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Track mileage automatically

The irs mileage rate 2021, in this article, irs mileage rate 2021, what does the federal mileage rate 2021 cover , the federal mileage rates in 2021 for charity, medical and moving-related driving.

The 2021 mileage reimbursement rate was announced by the IRS on Dec 22nd, 2020, setting the 2021 mileage rate at 56 cents per mile - down 1.5 cents from 2020.

The rates for medical and moving dropped to 16 cents per mile, while the rate for charity mileage remains the same at 14 cents per mile.

Log your business travel and calculate your reimbursements automatically. The Driversnote mileage tracking app is always up to date on laws and the IRS mileage rates.

The IRS has lowered the cents per mile reimbursement for business, medical and moving mileage, while charity mileage remains deductible at the same rate.

$0.56 per mile for business-related driving
$0.16 per mile for medical purposes
$0.16 per mile for moving (only for Armed Forces on active duty)
$0.14 per mile for charity mileage

Be aware that the 2021 mileage rate is optional — both your state and employer may use different rates.

The IRS's announcement came on Dec 22nd, 2020 and has additional information about mileage rates and how they apply. You can use the IRS mileage rate 2021 to calculate your mileage reimbursement for 2021. Keep in mind that the business mileage rate 2020 only applies to trips taken in the 2020 year.

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The federal mileage rate 2021 takes into account both the variable and fixed costs of operating a vehicle, such as gas, oil, tires, maintenance, and repairs, as well as the fixed expenditures, such as insurance, registration, and depreciation or lease payments. Parking and tolls are not included in the mileage reimbursement rates. For any trips taken before January 2021, you should be using the federal mileage rate 2020 which was $0.575 per mile driven for business.

The charity mileage rate for 2021 is 14 cents per mile, while the 2021 milege rate for medical and moving mileage is 16 cents per mile.

How to automate your mileage logbook

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What Are The IRS Standard Mileage Rates for 2021?

IRS releases the standard mileage rates for 2021 revealing a greater decrease from last year.

The verdict is in — IRS mileage rates for 2021 are down from last year. If you qualify for mileage deduction, these changes could directly impact your taxable income. To make sure you’re prepared for the year ahead, take a look at the IRS standard mileage rates for 2021 and find out just how easy it is to calculate your reimbursement.

What is the new IRS mileage rate for 2021?

The IRS announced the official federal standard mileage rates for 2021 on December 22nd, 2020. Effective January 1st, 2021, the standard mileage rates to operate a vehicle, van, pickup, or panel truck will cost:

56 cents per business mile , which is down 1.5 cents from 2020.
16 cents per mile driven for medical or moving purposes for active military members, which is down one cent from 2020.
14 cents per mile for charitable-related drives, which maintains a flat rate from last year.

Download MileIQ to start tracking your drives

Automatic, accurate mileage reports.

What is the IRS rule for mileage reimbursement?

To help alleviate the financial costs of operating your business, the IRS lets taxpayers deduct a portion of that expense using the standard mileage rate. The IRS determines these rates on a number of fixed and variable factors that affect drivers each year. For example, a steady uptick in fuel costs in 2021 made driving to and from meetings more expensive in the fiscal year.

Here are the basic guidelines for small businesses and self-employed taxpayers:

Small Businesses

Whether you have employees driving company cars or allow the use of personal vehicles for work, many employers want to fairly reimburse individuals for these auxiliary expenses. Though mileage deduction remains optional in most U.S. states, there are some that mandate mileage tax breaks in 2021. This includes California, Illinois, and Massachusetts.

Self-employed

Independent contractors are permitted mileage deduction for select business costs accrued throughout the year. If you are self-employed and use your vehicle for both personal and professional use, these expenses can add up quickly. In particular, rideshare services, like Uber and Lyft, employ millions of independent contractors each year who rely on mileage deductions. With that said, self-employed workers can only deduct business miles. This is why it’s crucial to keep track of distances traveled for work purposes versus personal.

How much should I be reimbursed for mileage in 2021?

The IRS offers two ways to reduce your tax burden in 2021. The standard mileage rate or the actual expense method . Both yield advantages and disadvantages, and the better method will often differentiate from year to year. However, it is best advised to use the standard mileage rate for the first year that you make use of your car for business purposes.

Even before you’ve narrowed down your approach for mileage reimbursement , the most important step in calculating mileage involves keeping an accurate log of all business, charity, medical, and in some cases, moving miles. This will determine how much you should be reimbursed for mileage in 2021. The good news is you can automatically track your taxable mileage with MileIQ . Our efficient system takes the stress out of staying organized each week and keeps an accurate record of all taxable miles in 2021.

What mileage is reimbursable from IRS rules?

The IRS standard mileage rates for 2021 take into account all variable costs of operating a vehicle. This covers your gas, oil changes, tires, maintenance and other repairs performed within that annual mark. On top of that, you can compute fixed costs into the bargain. This includes automotive insurance, registration, yearly depreciation, and payments.

Still tracking miles by hand?

IR-2021-251, Standard Mileage Rates for 2022

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Issue Number: IR-2021-251

Inside this issue.

IRS issues standard mileage rates for 2022

IR-2021-251, Dec. 17, 2021

WASHINGTON — The Internal Revenue Service today issued the 2022 optional standard mileage rates used to calculate the deductible costs of operating an automobile for business, charitable, medical or moving purposes.

Beginning on Jan. 1, 2022, the standard mileage rates for the use of a car (also vans, pickups or panel trucks) will be:

58.5 cents per mile driven for business use, up 2.5 cents from the rate for 2021,
18 cents per mile driven for medical, or moving purposes for qualified active-duty members of the Armed Forces, up 2 cents from the rate for 2021 and
14 cents per mile driven in service of charitable organizations; the rate is set by statute and remains unchanged from 2021.

The standard mileage rate for business use is based on an annual study of the fixed and variable costs of operating an automobile. The rate for medical and moving purposes is based on the variable costs.

It is important to note that under the Tax Cuts and Jobs Act, taxpayers cannot claim a miscellaneous itemized deduction for unreimbursed employee travel expenses. Taxpayers also cannot claim a deduction for moving expenses, unless they are members of the Armed Forces on active duty moving under orders to a permanent change of station. For more details see Moving Expenses for Members of the Armed Forces .

Taxpayers always have the option of calculating the actual costs of using their vehicle rather than using the standard mileage rates.

Taxpayers can use the standard mileage rate but must opt to use it in the first year the car is available for business use. Then, in later years, they can choose either the standard mileage rate or actual expenses. Leased vehicles must use the standard mileage rate method for the entire lease period (including renewals) if the standard mileage rate is chosen.

Notice 22-03 , contains the optional 2022 standard mileage rates, as well as the maximum automobile cost used to calculate the allowance under a fixed and variable rate (FAVR) plan. In addition, the notice provides the maximum fair market value of employer-provided automobiles first made available to employees for personal use in calendar year 2022 for which employers may use the fleet-average valuation rule in or the vehicle cents-per-mile valuation rule.

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What is mileage reimbursement?

Depending on how much you drive for business, mileage deduction or reimbursement can add up to significant savings Learn how self-employed people can deduct business-related miles driven from their taxable income.

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IRS mileage reimbursement policy

How to calculate your irs mileage deduction, requirements for irs mileage rate reimbursement, use reimbursement to your advantage, mileage reimbursement faqs.

For self-employed professionals, every mile traveled can represent both an expense and an opportunity. You can claim mileage reimbursement or a deduction from the Internal Revenue Service (IRS) for all business miles driven.

Whether you're a freelance consultant meeting clients across town, a real estate agent scouting properties, or a gig economy worker shuttling passengers, the miles you rack up on your vehicle are more than just a journey—they're potential deductions and reimbursements that can significantly impact your business’ bottom line.

A pizzeria owner calculates mileage for his taxes. Navigating the complexities of mileage reimbursement as a self-employed individual can be daunting.

Navigating the complexities of mileage reimbursement as a self-employed individual can be daunting. Unlike traditional employees who often have mileage reimbursement policies set by their employers, self-employed professionals must establish their own reimbursement policy and understand how to leverage IRS tax laws to maximize their deductions and reimbursements.

From understanding which miles are deductible, what forms you need to file, and how to leverage technology for seamless tracking, we'll equip you with the knowledge and tools necessary to navigate this crucial aspect of self-employment with confidence.

Mileage reimbursement, also known as mileage deduction, allows self-employed individuals to deduct the cost of business-related driving from their taxable income. Each mile you drive for business can be deducted from your taxes at the end of the year.

Typically, a reimbursement or deduction for mileage is calculated based on the number of miles driven for business purposes, using a predetermined rate per mile set by the IRS.

Mileage reimbursement serves as a means to fairly compensate individuals for the expenses incurred while using their personal vehicles for work-related activities, thereby helping to offset the financial burden of business-related travel. For self-employed people, these miles driven are considered one of many business expenses.

Eligible miles:

Client visits : Driving to meet clients or potential customers
Business errands : Picking up supplies, going to the post office, or any other errand for your business
Travel to a temporary workspace : Driving between one workplace and another or from home to a temporary workplace
Business events : Travel to conferences, workshops, or any other business-related events

Non-eligible miles:

Commute : Drive from home to your regular workplace and from your workplace back home

Personal : Any miles incurred for non-business activities are not deductible

Key takeaways

This guide dives deep into the requirements and technical details of receiving reimbursement for business miles. You can expect an understanding of:

What mileage reimbursement is
How self-employed people can deduct business-related miles driven from their taxable income
How you can choose between the standard and actual mileage deduction
Depending on how much you drive for business, mileage deduction or reimbursement can add up to significant savings
The 2024 IRS mileage deduction is 67 cents per mile driven

Who is this guide for?

This guide focuses on mileage reimbursement policy for self-employed people.

Self-employed people who are eligible for mileage deduction are:

Small business owners who report their income on Schedule C
Freelancers
Independent contractors
Delivery and ride-share drivers (independent contractors)
Real estate agents
Truck drivers

In brief, we will cover mileage reimbursement for traditional employees, active duty military, and miles incurred for charitable organizations.

Who is mileage reimbursement for, and why is it important?

Mileage reimbursement is for anyone who uses a vehicle for business purposes. It can be for employed and self-employed people.

This guide primarily focuses on self-employed individuals and the requirements they must follow to receive mileage reimbursement or deduction from the IRS.

In addition to business mileage reimbursement payments, you can receive mileage reimbursement for some personal miles. Those include:

Mileage related to medical appointments
Miles driven while volunteering for a non-profit

The IRS mileage reimbursement policy is that self-employed people can deduct business-related miles driven from their taxable income. The IRS lays out two different methods for calculating how much you can deduct based on eligible miles driven.

Federal mileage reimbursement guidelines

The IRS offers two different ways to calculate the amount of deduction you’re eligible for. You can choose between the standard and actual mileage rate deductions.

How you use your car will determine which reimbursement method you’ll want to use. If you’re eligible for either method, you may want to calculate which will allow you to deduct more and choose that method.

The IRS updates the mileage rate each year . In 2024, the deduction rate for self-employed and business miles is 67 cents per mile driven.

This rate is intended to take into account depreciation or wear and tear on the vehicle, the cost of gas, and the expense of regular maintenance.

Who’s eligible for mileage reimbursement?

If you are self-employed and sometimes use your vehicle for business purposes, you’re eligible for federal mileage reimbursement.

There are a few stipulations on who is eligible:

You must own or lease your vehicle
You must be self-employed. This includes small business owners, delivery and ride-share drivers, independent contractors, sales representatives, real estate agents, and truck drivers
Only business-related miles are eligible for mileage deduction. Personal travel and travel from home to work (your commute) are not eligible for deduction.

Those who are not eligible for business mileage reimbursement include:

People who are not self-employed
People who use more than four cars at the same time can’t use the standard deduction (If you have five employees, all of whom will be driving at 9 a.m. on Monday, then you’ll need to use the actual deduction method.)

An employer can offer mileage reimbursement to employees who drive as part of their job duties. If an employees uses their personal vehicles for business purposes, you can reimburse employees 67 cents per mile on the employee’s paycheck.

To pay employees, it’s as simple as asking employees to track their mileage and then provide mileage reimbursement.

Charity, medical, and armed forces

In addition to the above mileage reimbursements, some people are eligible for reimbursement for medical or moving purposes.

Members of the armed forces are eligible for reimbursement for expenses incurred while moving. This deduction is only for qualified active duty members.

The mileage reimbursement rate for medical and moving purposes is 22 cents per mile driven.

Mileage reimbursement requirements: What’s covered and what’s not

In short, most miles driven for business use are eligible for reimbursement or deduction under federal law. There are a few exceptions to this rule.

In addition to receiving a reimbursement for business mileage, you can also deduct other vehicle-related expenses. This applies to people who choose the actual reimbursement rate. If you choose the standard rate deduction, that has built in the assumed cost of maintenance, gas, and vehicle depreciation to the deduction rate.

For example, if you use your car for a mix of business and personal and your business use is approximately 40 percent of all use, you can deduct 40 percent of your other vehicle-related expenses. This includes gas, car loan interest, and maintenance. You should maintain receipts for all vehicle expenses in case of an IRS audit.

Eligible miles :

Business errands : Picking up supplies, going to the post office, or any other errand for business purposes
Travel to temporary workspace : Driving between one workplace and another or from home to a temporary workplace

Non-eligible miles :

Mileage deduction if you work from home

Many self-employed people choose to work from home. If you work from home, the deduction rules change slightly. Generally, mileage from your commute when driving from home to work is not deductible. This changes when your home is also your primary place of business.

If your home is the primary place where you work, you can deduct mileage when driving to and from home for business-related purposes. This is no longer considered a commute.

How much can you deduct from your taxes for mileage reimbursement?

The IRS has no upper limit. You can deduct as many business miles as possible; there’s no cap.

If you are deducting a high amount of miles, be sure to keep clear records as the IRS may want to review those records to ensure all claimed miles were actually eligible for a deduction.

How much, on average, do people claim on their taxes for mileage reimbursements?

The amount of IRS mileage deduction claimed varies greatly from person to person. There is no upper limit to how many miles you can claim for deduction or reimbursement.

A freelancer who primarily works from home and meets with clients virtually will have only a few business miles a year to deduct. On the other hand, an independent contractor who works as a ride-share or delivery driver could have thousands of eligible business miles to deduct in a year. Mileage reimbursement policy can offer a significant tax break for someone who drives a lot for work.

Are there other vehicle-related deductions?

But, you’re only eligible for other vehicle-related deductions if you choose the actual mileage deduction method. If you choose the standard deduction, your additional deductions are built in. As well, you must own or lease your vehicle to be eligible.

If you’re using the actual mileage reimbursement, you can deduct the actual costs of depreciation, lease payments, maintenance and repairs, gas, oil, insurance, and vehicle registration fees.

According to the IRS mileage reimbursement policy, if you’re using the actual reimbursement method, you can deduct the percentage of expenses of your car that’s equal to your use.

You can also deduct the depreciation value of your car. To calculate depreciation, you’d use the Modified Accelerated Cost Recovery System (MACRS) method. This method is used to depreciate any car placed in service post-1986. This applies only to individuals who have always used the actual reimbursement method.

If you have used the standard mileage rate for deduction in previous years, then you must use a straight-line depreciation method to calculate your depreciation deduction.

You can also deduct the cost of parking fees and tolls. These costs are deductible, but won’t be calculated in the actual mileage reimbursement. Fees and tolls are a separate deduction. As well, the fee to park at your place of work is non-deductible.

If you’re self-employed and use your vehicle for business purposes at least some of the time, you’re eligible to deduct the mileage rates from your year-end taxes.

There are two ways to calculate the mileage tax deduction for self-employed people.

Actual mileage reimbursement
Standard mileage reimbursement

Your eligibility for these deductions depends upon:

If you’re self-employed
If you use your vehicle for business purposes
If you own or lease your car
Which method you used the previous year

If you are eligible for both methods, it’s recommended that you calculate the deduction both ways to figure out which method will give you a larger deduction.

Methods of mileage reimbursement calculation

There are two methods of reimbursement offered by the IRS to people who are self-employed and use their owned or leased vehicle for business purposes.

The two different ways to calculate your reimbursement are actual mileage reimbursement and standard mileage reimbursement.

Standard mileage reimbursement rate

The IRS standard mileage rate is a set rate that’s defined each year by the IRS. Self-employed people receive a mileage deduction of a set number of cents per business mile driven.

The standard mileage reimbursement rate accounts for the depreciation and maintenance costs of operating your vehicle in the calculation. This means that those additional expenses are no longer deductible.

The standard mileage reimbursement rate in 2024 is 67 cents per mile driven.

Self-employed people who use their vehicle for some business-related purposes will receive a deduction of 67 cents for every mile they drive for business on their year-end taxes.

The standard IRS mileage rate is for self-employed people who own or lease their vehicles. Generally, this deduction is chosen by those who use their vehicle sporadically for business.

If you meet the below criteria, you cannot use the standard rate mileage reimbursement:

Operate five or more cars at the same time
Have claimed a depreciation deduction other than straight-line
Have claimed a Section 179 deduction on your car
Have claimed actual expenses in previous years

An important note: If you’re planning to use the optional standard mileage rate deduction, you must opt for this from the first year your car is used for business. If you lease your vehicle, you must use the standard mile rate reimbursement for the entire lease period, including renewals.

You cannot choose the actual expenses option and then switch to the standard option the next year. Though, the reverse is allowed.

Actual expenses mileage reimbursement method

As an alternative to the standard, you can choose the actual expense mileage reimbursement rate.

The actual expense mileage reimbursement method allows you to deduct the actual cost of operating and owning the car.

If you use your car solely for business purposes, this means you can receive tax deductions for expenses. If you use your car for a mix of personal and business use, then you can deduct a percentage of expenses proportional to your business use of the car.

For example, if you drive your car for business 25 percent of the time, you can deduct 25 percent of all expenses.

Expenses included for deduction in the actual expenses mileage reimbursement method:

Lease payments or depreciation
Maintenance
Registration fees
Garage space rental fee
Trailer rental cost (if hauling tools)

If you’ve used the actual expense method in previous years, you may not be able to switch to the standard mileage rate deduction. Using any of these three types of depreciation will disqualify you from switching:

Section 179 deduction
Depreciation deduction
Special depreciation allowance

Tips to choose the right reimbursement method for you

Choosing the right IRS mileage reimbursement method might not be an obvious choice

Here are a few tips to help you decide which method is right for you and your business:

Calculate your deduction using both methods. Choose the method that will offer a higher deduction.
If your car is more costly to operate and maintain than average, consider the actual expense method.
If you own a new or expensive car, the actual expense method is likely to offer a higher deduction for you.
If you don’t drive often or much for business, the standard deduction requires keeping track of fewer receipts and takes less time to calculate.
If you drive a fuel-efficient or hybrid vehicle with low maintenance cost, you may receive more in reimbursement from the standard deduction than the actual deduction.
Ask for advice from a tax professional.

Switching between actual and standard mileage reimbursement

It’s very important to note that you may not be eligible to switch between the two types of mileage reimbursement, depending on which type of reimbursement you chose in the past. Which reimbursement you’re eligible for also depends upon whether you lease or own your vehicle.

If you own your vehicle

If you chose the actual expense method the first year it was available to you, then you will not be eligible to switch to using the standard mileage rate in any following year for that vehicle.

If you chose the standard mileage rate method in the first year, you may choose between the two methods in the following tax years.

If you think you might want to switch how you calculate mileage reimbursement in future years, be aware of which depreciation calculation you choose. This may disqualify you from the standard mileage rate method.

If you choose any of these three depreciation calculations, you’re no longer eligible for the standard rate reimbursement method:

If you lease your vehicle

If you want to use the standard rate mileage deduction for a leased car, you must do so throughout the entire lease period. This includes all lease extensions.

There are several requirements for mileage reimbursement documentation. The IRS needs to see certain things in order to grant your deduction.

Mileage deduction documentation

According to the IRS , “the law requires that you substantiate your expenses by adequate records or by sufficient evidence to support your own statement.”

You might need different records depending on the reimbursement method you choose. The actual method requires more documentation as it allows you to deduct more business-related expenses.

Records you might need to keep:

Receipts for all car maintenance
Proof of purchase
Proof of lease or ownership
Log of miles driven

What’s required on mileage reimbursement documentation logs?

A mileage reimbursement log tracks the miles you drive for your business. These records should be kept as they happen or soon after. The IRS considers the log to be timely if it’s updated at least weekly.

The log should include:

Destination

Your log should also include your mileage at the beginning and the end of the year to show your total mileage.

How to track mileage

There are a number of different methods you might use to track your mileage. Whichever method you choose, your records should be timely and accurate.

First, you must log your mileage at the beginning and end of the year. This shows the total mileage that was driven.

Next, you’ll want to keep a log of all personal trips and business mileage driven. You can keep your log in a notebook, a spreadsheet, or use a tracking app.

There are a number of apps on the market for tracking business miles. You can find standalone mile-tracking apps or use one that’s built into your accounting software.

If you didn’t track your miles this year but want to deduct them, you may be able to go back through your timeline on your phone’s map app, which may automatically track your location.

Receipts and records

If you’re using the actual method for mileage reimbursements, you will also need to keep receipts for all expenses related to your vehicle. You will be able to deduct all or a portion of those expenses on your year-end taxes.

Mileage reimbursement tax procedures

If you’re preparing your own taxes as a business, it’s important to know where to file for your mileage reimbursement.

Sole proprietors will deduct car expenses on Schedule C, Form 1040.

In addition to reimbursement for business mileage, you can also receive a deduction for other miles driven. You might claim a deduction for:

Miles driven for charity: 14 cents per mile, 2024
Miles driven for medical reasons: 22 cents per mile, 2024

Understanding reimbursement policy is paramount for self-employed professionals seeking to optimize their finances and accurately account for the costs associated with business-related travel.

With careful attention to detail and proactive planning, self-employed professionals can harness the benefits of mileage reimbursement to enhance their financial well-being and drive success in their entrepreneurial endeavors.

Is gas included in mileage reimbursement/tax deductions?

If you use the standard mileage rate for reimbursements or deductions, you cannot deduct expenses for gas. That being said, the cost of maintaining a vehicle (including gas) is built into the calculation for how the IRS sets the per-mile deduction.

In 2024, the per-mile deduction rate for self-employed professionals is 67 cents.

If you choose to use the actual rate, you can deduct the price of gas (among other expenses) used for business driving.

How does the IRS calculate mileage reimbursement?

The IRS calculates the rate for the standard mileage reimbursement by looking at the fixed and variable automobile operating costs.

The IRS reevaluates the standard mileage reimbursement rate each year and new rates are issued as the costs of maintaining and owning a vehicle rise or fall.

The standard mileage deduction rate applies to gasoline and diesel-powered vehicles, as well as electric and hybrid vehicles.

What would I do if I didn’t track my mileage this year?

The IRS requires timely and accurate records to be kept in order to file for a mileage deduction. Timely is considered weekly.

If you forgot to track your mileage this year, you may be able to prove a claim with:

A statement that includes specific information about the untracked miles
Provide sufficient supporting evidence through other sources

If you regularly travel with your phone and have location tracking on, you may be able to recreate the business miles you drove through a map timeline.

Can I deduct miles to and from work as an independent contractor?

You cannot deduct your commuting miles, which is defined as your drive from home to work and back.

But, if your home is your primary workplace, you can deduct miles from your home (place of work) to temporary work sites, meetings, or other business-related purposes.

Update on the Government Mileage Rates for the year 2024: Changes to GSA Mileage Reimbursement Rates

Richard Laviña, CPA

April 9, 2024

Curious about the GSA mileage rate? Whether you're driving for business or moving purposes, understanding the rate per mile set by the General Services Administration (GSA) can be crucial. Whether you're traveling by automobile or airplane, knowing the applicable mileage rate can help you budget and plan your expenses accordingly. Let's dive into how the GSA mileage rate impacts your travel costs and how you can make the most of it, whether you're hitting the road or taking to the skies.

Want an easier way to file your taxes? Download our FREE tax guide for individual filers.

What are GSA Mileage Reimbursement Rates?

The GSA mileage reimbursement rates refer to the federal mileage allowance rates set by the General Services Administration in the United States. These rates are established to determine the reimbursement for officially authorized travel by federal employees using privately owned vehicles (POV) for government business purposes. The rates are expressed in cents per mile and are a crucial consideration for federal employees.

The determination of GSA rates for 2023 involves a comprehensive analysis of various factors, including fuel costs, vehicle maintenance expenses, and overall economic indicators. The rates are meticulously set to ensure that federal employees are reasonably reimbursed for their business mileage expenses while maintaining fiscal responsibility.

The impact of GSA rates for 2023 extends beyond mere financial considerations. It affects the mobility and work-related travel arrangements of federal employees, directly influencing their work efficiency and resource allocation.

What are the key changes in the 2024 GSA Mileage Reimbursement Rates?

As professionals and businesses prepare for the fiscal year 2024, understanding the changes in the General Services Administration (GSA) mileage reimbursement rates is crucial. These adjustments reflect shifts in operational costs and are guided by the Internal Revenue Service (IRS) standards. This section aims to detail the specific updates made to the mileage rates for 2024, explaining the new rates for various vehicle types and the broader impact of IRS updates on these figures. Whether for personal vehicle (POV) use, lodging considerations, or per diem calculations, staying informed on these changes ensures proper reimbursement and budgeting for business-related travel.

Changes in mileage rates for 2024

For 2024, the GSA has updated its mileage reimbursement rates, a critical figure for many businesses and employees who use their owned automobile for work-related travel. The new rate is set at 65.5 cents per mile, an adjustment from the previous year's rate, reflecting changes in operational costs, such as fuel prices and vehicle maintenance expenses . Additionally, for those using their vehicles for moving or medical purposes, the rate is set by the IRS at 22 cents per mile. These changes are essential for accurate mileage tracking and reimbursements.

Impact of IRS updates on mileage reimbursement rates

The GSA mileage rates are closely aligned with the standards set by the IRS, meaning any updates from the IRS directly influence the reimbursement rates for the U.S. government employees and contractors. The rate set by the IRS serves as a benchmark for most mileage reimbursement calculations, ensuring uniformity across federal reimbursements. This alignment ensures that the mileage rate reflects the current economic conditions affecting vehicle operation costs. Understanding these connections is vital for anyone looking to accurately calculate travel expenses and reimbursements for the 2024 fiscal year, including lodging and per diem adjustments based on travel requirements.

Analysis of mileage rates for 2024 vs 2023

The 2024 mileage reimbursement rates have been adjusted to reflect the current costs of operating an automobile. This change is based on an annual study of the fixed and variable costs of operating a vehicle, including fuel prices, maintenance, and insurance. The optional standard mileage rate is used by taxpayers who choose to use the standard mileage rate for deducting the costs of operating a privately owned automobile for business purposes. Comparatively, the rate for 2024 has seen an increase to compensate for the heightened costs associated with vehicle operation, a direct reflection of economic shifts and inflation rates that impact fuel prices and vehicle maintenance expenses.

Understanding the standard mileage rate for 2024

The standard mileage rate set for 2024 is used not only for the business use of a car but also for those using their vehicle for medical or moving purposes, as defined by statute. This rate is pivotal for those who opt for the simplicity of using the standard rate over calculating the actual costs of operating their vehicle. The rate is determined based on an extensive review of the fixed and variable costs associated with car ownership, providing a simplified method for individuals and businesses to calculate their vehicle expenses. The use of this rate applies to privately owned automobiles, including cars, vans, pickups, and panel trucks. The standard mileage rate ensures that taxpayers who own these vehicles and choose to use them for eligible purposes are fairly compensated for their expenses while providing a clear, straightforward method for calculating deductions related to vehicle use.

What factors determine the federal mileage reimbursement rate for 2024?

The federal mileage reimbursement rate for 2024 is influenced by various factors that guide its determination. This section provides insights into the considerations made by the Internal Revenue Service (IRS) and the General Services Administration (GSA) when setting the reimbursement rates for mileage.

IRS considerations for setting the federal mileage rate

The IRS evaluates several elements when establishing the federal mileage reimbursement rate. These include prevailing gas prices, vehicle maintenance costs, insurance expenses, and other deductible costs of operating a vehicle for business purposes. The rate aims to fairly reimburse individuals and businesses for the expenses incurred while using their vehicles for work-related travel.

GSA guidelines on mileage rates for federal employees

The GSA outlines specific guidelines for federal employees regarding mileage rates. These guidelines ensure consistency and fairness in reimbursing federal employees for their travel expenses. The GSA's recommendations take into account factors such as vehicle availability, types of vehicles used, and the distance traveled.

How is the per mile reimbursement rate calculated for privately owned vehicles in 2024?

Understanding how the per mile reimbursement rate is calculated for privately owned vehicles in 2024 is essential for individuals and businesses seeking reimbursement for business-related travel expenses.

Detailed breakdown of the cents per mile for privately owned vehicles

The cents-per-mile reimbursement rate for privately owned vehicles is calculated based on factors such as gas prices, vehicle maintenance costs, insurance expenses, and other deductible costs associated with operating a vehicle for business purposes. The rate aims to cover the expenses incurred per mile traveled for work-related activities.

Business use criteria for determining the reimbursement rate

The reimbursement rate for privately owned vehicles is determined based on the percentage of business use versus personal use. The IRS provides guidelines on what qualifies as business use, ensuring that only expenses directly related to work-related travel are eligible for reimbursement.

Are there specific changes in the 2024 government mileage rates for different types of vehicles?

The 2024 government mileage rates may vary depending on the type of vehicle used for work-related travel. Understanding these distinctions is crucial for individuals and businesses seeking reimbursement for travel expenses.

Mileage rate distinctions for different vehicle types in 2024

The GSA may establish different mileage rates for various types of vehicles, including cars, vans, trucks, and motorcycles. These distinctions reflect differences in operating costs, fuel efficiency, and other factors relevant to each vehicle type.

GSA mileage rate variations based on vehicle ownership

The GSA may also consider whether the vehicle used for work-related travel is government-owned or privately owned. Different reimbursement rates may apply based on ownership status, with specific guidelines provided for each scenario.

Implications of IRS mileage rate changes on federal employee reimbursements

Federal employees may experience adjustments in their reimbursement amounts due to changes in the IRS mileage rate . It's essential for employees to stay informed about these changes to ensure they receive accurate reimbursements for their travel expenses.

Best practices for tracking and reporting business mileage under the new reimbursement rate

With the updated IRS mileage reimbursement rate for 2024, federal employees should adopt best practices for tracking and reporting their business mileage. This ensures compliance with IRS regulations and facilitates accurate reimbursement for work-related travel expenses.

Key Takeaways:

Mileage Rate: A set amount you can deduct for every mile driven for business purposes, as determined by the General Services Administration (GSA).
GSA: A government agency that sets the mileage rate for business use of a personal vehicle. This rate changes, so it's important to stay updated.
Business Travel: When you use your personal vehicle for work-related trips, excluding commuting, you can deduct these miles at the GSA rate.
Reimbursement: The money paid back to you for business miles driven. If it's at or below the GSA rate, it's not taxable income.
Record Keeping: Keeping detailed logs of business mileage, including dates, destinations, and purposes, to support your deductions.

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Mileage Reimbursement

2024 irs mileage allowance - update.

The IRS has announced the new standard mileage rates for 2024. The standard mileage rate will increase to 67¢ per mile for business miles driven beginning January 1, 2024, up from 65.5¢ in 2023.

Additionally, the 2024 mileage rate for medical or moving purposes for qualified active duty members of the Armed Forces decreased to 21¢ per mile, down from 22¢ in 2023.

The mileage rate for driving an automobile for charitable purposes during 2024 will remain unchanged at 14¢ per mile.

2023 IRS Mileage Allowance - Update

The IRS has announced the new standard mileage rates for 2023 effective January 1, 2023. The standard mileage rate will increase to 65.5¢ per mile for business miles driven beginning January 1, 2023, up 3 cents from 62.5¢, which was the midyear increased rate for the second half of 2022.

Additionally, the 2023 mileage rate for medical or moving purposes for qualified active duty members of the Armed Forces remained unchanged at 22¢ per mile.

The mileage rate for driving an automobile for charitable purposes during 2023 will remain unchanged at 14¢ per mile.

2022 IRS Mileage Allowance - Update

The IRS has announced the new standard mileage rates for the final 6 months of 2022. The standard mileage rate will increase to 62.5¢ per mile for business miles driven beginning July 1, 2022, up from 58.5¢ for the first 6 months of 2022.

Additionally, the 2022 mileage rate for medical or moving purposes for qualified active duty members of the Armed Forces increased to 22¢ per mile, up from 18¢ for the first 6 months of 2022.

The mileage rate for driving an automobile for charitable purposes during 2022 will remain unchanged at 14¢.

2022 IRS Mileage Allowance

The IRS has announced the new standard mileage rates for 2022. The standard mileage rate will increase to 58.5¢ per mile for business miles driven beginning January 1, 2022, up from 56¢ in 2021.

Additionally, the 2022 mileage rate for medical or moving purposes for qualified active duty members of the Armed Forces increased to 18¢ per mile, up from 16¢ in 2021.

2021 IRS Mileage Allowance

The standard mileage rate will decrease to 56¢ per mile for business miles driven beginning January 1, 2021, down from 57.5¢ in 2020...

2019 IRS Mileage Allowance

The standard mileage rate will increase to 58 ¢ per mile for business miles driven beginning January 1, 2019, up from 54.5¢ in 2018...

2018 IRS Mileage Allowance

The standard mileage rate for 2018 will change to 54.5¢ per mile for business miles driven effective Jan 1, 2018.

2016 IRS Mileage Allowance

The standard mileage rate for 2016 will change to 54¢ per mile for business miles driven effective Jan 1, 2016.

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Mileage Reimbursement Rate 2024 California

Mileage Reimbursement Rate 2024 California . Here are a few notable methods: While minimum wages are increasing, the irs gave employees who drive for company business another present this holiday season:

The division of workers’ compensation (dwc) is announcing. This is a special adjustment for the final six months of 2022.

Next, Check With The Dir (Department Of Industrial Relations) To Find Out What The Current Mileage Reimbursement Rate Is In California.

Mileage reimbursement rates reimbursement rates for the use of your own vehicle while on official government travel.

While Minimum Wages Are Increasing, The Irs Gave Employees Who Drive For Company Business Another Present This Holiday Season:

See our full article and.

The Standard Mileage Rates For 2023 Are:

Images references :, an increase in the standard..

Moving ( military only ):.

Employers Who Reimburse Using The Mileage Reimbursement Method Should Consider Increasing Their.

On december 14, 2023, the agency announced the following rates for 2024 business travel:

Mileage Reimbursement Rates Reimbursement Rates For The Use Of Your Own Vehicle While On Official Government Travel.

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Remarks for FedScoop AI Talks on April 18, 2024 Prepared for Administrator Robin Carnahan

Thank you, Goldy. I’m glad to be here with folks across government and industry committed to delivering safe, secure and effective technology for the people we serve.

When I think about the world of possibilities opening up before us with the use of Generative AI, it reminds me of a whitewater rafting trip I made several years ago on the Colorado River through the Grand Canyon.

If you’ve spent time on a river, you know that trying to paddle against the flow is exhausting and often futile. The smarter approach is to take a beat, assess the terrain ahead, and look for a safe line through the rapids. Often there are a few different lines, but once you pick a line, you’ve got to get everyone in the boat rowing in the same direction to hit V at just the right spot.

By the time we approached Lava Falls – the monster Level 10 rapids on the Colorado – we’d already been on the river for several days, so we knew it was time to stop, examine the landscape, and scout our lines. We quickly spotted the riskiest boulders and holes and chose routes to steer clear of them. Then, we hopped back in our rafts and went for it.

One group hit their V perfectly, made it through fast and popped out the other side… wet, but exhilarated.

Others missed their lines and paddled frantically to avoid being sucked into deep holes…

And another raft missed their line completely, got hit by a giant wave, and ½ the people were thrown from the raft while the guide scrambled to pull everyone back to safety and navigate backwards through the tumultuous rapids.

It strikes me that just like that mighty river, our AI future is moving fast. There’s no stopping it, but, like folks rafting that river, we can learn to navigate it and even harness its power.

But, to do that, we too, need to take a beat and examine the landscape, identify the biggest risks and work together to guide our organizations forward to our destination – which is to deliver exponentially better service to the American people we serve.

Let me see a show of hands…how many people here are from federal, state, or local government?

It’s great to see so many of you. You should know that our GSA team wants to be your trusted guide to help you navigate this moment of change. We want to help set your teams up for success by providing the tools and skills you need to meet these new challenges and navigate this uncertainty in ways that are safe, secure, and effective for your organizations.

Today, I’m going to talk about how we’re doing that.

First I want to remind everyone that government is – at its core – a service delivery business.

These days, people expect online services and digital products to be simple, personalized, and easy to use – and the latest Generative AI technologies will only elevate those expectations.

That’s why it’s never been more important for government to deploy technology tools that not only meet those expectations, but do it in ways that also align with the values that we care about in a democracy.

So what are those values? (What is the sturdy, thick, stable material that our whitewater rafts are made of?)

When it comes to deploying Generative AI technology those values can be summed up in 3 words, secure, accessible, and responsible. Feel free to write those down, because these will be our guideposts as we work to deploy new AI products and services.

When I say “secure,” it means we’re focused on protecting people, their privacy, and their data… as well as our processes, systems, and national security.
When I say “accessible,” it means that, in a democracy, it’s our job to serve everyone, so the technologies and tools we offer have to be equitable, easy to use, and work for everyone.
And “responsible,” because when government uses emerging technologies, those deployments must be not just ethical, legal, but also fully transparent and accountable about the data sources, data quality and data models we use.

The President has been clear about those values, especially in his EO on safe, secure, and trustworthy AI.

With those guardrails in mind, I want to turn for a few minutes to how we intend to apply those and take advantage of the tremendous opportunities before us and meet this moment.

GSA has some specific jobs when it comes to technology - we BUILD, we BUY, and we BRING PEOPLE TOGETHER.

FIRST, WE’RE BUILDING AI CAPABILITIES WITHIN GOVERNMENT.

We’re using our own teams to pilot new Generative AI services and explore use cases that can be shared and scaled across government. In fact, we’re already running 150 pilots using 132 different Generative AI tools and we’ve been using other machine learning and large scale data analytics and natural language processing bots for our call centers for several years. As of a few weeks ago, we have 7 sandbox environments for testing with more to come.

We’re out front on this because it’s GSA’s job to build shared services that can be reused across agencies and save taxpayer money. And we know Generative AI tools can help accelerate that.

Speaking of shared services, let me take a minute to update you on what’s happening at Login.gov – the single-sign-on account for all of government – because it’s an uniquely important shared service and a good example of how we’re using technology ethically, responsibly, and securely for the public good.

As you know, Login has been around for several years. It’s now used by over 40 federal and state agencies and over 50 million Americans – and that means more secure, easier to access government benefits and services for millions of families, veterans, farmers, students, and more.

We just announced that Login.gov will soon begin piloting facial matching technology to allow people to remotely verify their identities – something that Americans increasingly expect to use. And we’re doing it in a way that’s consistent with our values and commitments to privacy and accessibility. That includes minimizing data retention and ensuring that all personal information that users share with Login.gov can’t be sold.

Even with those commitments, we know that some folks still aren’t comfortable with AI-powered tech, so we’ve taken the step of partnering with the Postal Service to provide a visible, upfront, and accessible option to verify their identity in-person at one of more than 18,000 post office locations – and about 99% of Americans live within 10 miles of one of those locations.

In addition to that, we’re also wrapping up an equity study to help ensure remote identity verification services offered by government agencies serve all Americans effectively.

The lesson here is that we can be thoughtful and inclusive in how we build government-owned products and services and that includes Generative AI. Taxpayers deserve nothing less.

SECOND, WE ARE GOING TO HELP AGENCIES BUY BEST IN CLASS AI TECHNOLOGIES.

Partnering closely with industry will be critically important to helping advance our commitment to secure, accessible, and responsible AI.

That’s why our IT Category Office is developing an Acquisition Resource Guide for Generative AI and Specialized Computing Infrastructure. This is a big deal because it will help procurement teams across the government be better informed when they go to buy AI capabilities and computing infrastructure.

Here’s a sneak peek of what you can expect from that guide, which is coming soon…

It will help agencies identify common challenges and use cases where deploying AI tools can have the biggest impact.
It’ll help agencies navigate the marketplace and find the right solutions to meet their mission – and it’ll help them determine the right time to buy, or maybe when to push pause on a buy.
It’ll also help agencies with market research on products and services that are already available or ready to be cleared through our FedRAMP program…

How many of you are familiar with FedRAMP?

It’s the first security gate that all cloud products and services must pass before they can be used in government. I’m guessing many of you have strong opinions about what you like and what you don’t like about the FedRAMP program.

I want you to know… we’ve heard your feedback and the team has worked hard to integrate that into a new Roadmap for FedRAMP. It’s designed to make the program more scalable, secure, and easy to use. I’d encourage you to take a look at that Roadmap and let us know if you think we’re on the right track.

But that’s not all GSA is offering. We also know that budget cycles are long which creates another challenge and oftentimes means agencies need actual dollars to buy AI and emerging technologies. That’s why the Technology Modernization Fund is such an important resource because it’s the place agencies can go for incremental funding of new proposals outside your normal budget cycle.

And right now, the TMF has an open call for AI-related proposals. We expect to see a lot of interest from agencies looking for centralized AI infrastructure and platforms. And we’re eager to collaborate with teams across the government to solve common problems and create more opportunities for shared services. It’s a perfect chance to avoid the all-too-frequent pitfall we see in government where every agency ends up reinventing the wheel.

When it comes to AI services, we have the chance to do better and the TMF is the best place to start.

I’ve covered BUILDING and BUYING, but perhaps the most important thing for navigating any unpredictable rapids ahead are the people with you on the boat.

That’s why the THIRD thing we’re doing is BRINGING PEOPLE TOGETHER.

That means bringing in new AI tech talent, upskilling the great public servants we already have, and working across government and industry to get everyone rowing in the same direction.

We know that technologists are interested in serving their country, and it’s our job to create pathways that make it easy for them to say YES to public service. Between our Presidential Innovation Fellows program, the U.S. Digital Corps, and the roles we have in our Technology Transformation Service and GSA IT, we’re bringing more tech talent into government than ever before. In fact, our call for applications for our AI-focused fellowships received more than 2,500 applications!

We’re also providing upskilling opportunities for our inhouse talent so they can learn and grow along with these new emerging fields. A great example of that is our AI Community of Practice’s partnership with Stanford University to deliver training to nearly 5,000 federal AI practitioners – and there’s more to come!

I’m curious, let me see a show of hands, have any of you taken any of those Stanford AI trainings? I know, I’ve learned a lot from them. You should give them a try.

TTS also has published a great AI Guide for Government – it’s constantly evolving and specifically focused on the application of AI for government and you can find it online.

By publicly sharing our people, trainings, and expertise, we know it helps our government partners be better prepared to deploy AI tools equitably, competently, and responsibly in ways that scale.

Just like on the river, the more guides and teams share their collective knowledge and work together, the more likely they all make it through the rapids and safely downstream.

Bottom line: we’re committed to getting more people into public service who are ready to create and use Generative AI and emerging technologies for the public good. If you know anyone motivated to do that, I hope you’ll send them our way.

So, what’s next? What direction should we be rowing?

Well, for government partners, our agencies need to work more like one government. That means finding more ways to share data, share infrastructure, share tools, and share learnings. There’s no time for agencies to reinvent the wheel on their own and no time to repeat the mistakes of others instead of learning from them.

It’s also a great time to submit AI related funding proposals to the TMF. Right now, they’ve got money to fund teams and proposals looking for ways to make an outsized impact with AI. So take advantage of that.

For vendors, we’re counting on you to keep innovating and building new platforms and services that align with our shared values. We’re also eager for you to engage with our FedRAMP team, understand the new roadmap and keep helping us improve the speed and efficiency of that important program. Getting that right will take your ideas and collaboration, and it’s the only way we’ll be able to effectively deliver for the people we serve.

As I close, I’d encourage you all to take a minute to look around this room, because these are people from all across the government charged with getting this right.

– the folks who will ensure that we stay on the right side of history as these new technology keep flowing fast…

– The public servants dedicated to providing easy to use services for the American people that also reflect the values of security, accessibility, and accountability.

And folks, when we do that, the impact will be profound… unlocking technology’s potential to improve people’s lives, driving innovation, growing our economy and protecting our national security.

Without a doubt there are plenty of uncharted waters ahead. The team at GSA stands ready to be your trusted guides. To collaborate with private industry. To help agency partners navigate through the uncertainty and, through it all, stay focused on showing that our government and our democracy can deliver for the people we serve.

They’re counting on us to get it right. There’s no time to waste… So, let’s get to work.

PER DIEM LOOK-UP

1 choose a location.

Error, The Per Diem API is not responding. Please try again later.

No results could be found for the location you've entered.

Rates for Alaska, Hawaii, U.S. Territories and Possessions are set by the Department of Defense .

Rates for foreign countries are set by the State Department .

2 Choose a date

Rates are available between 10/1/2021 and 09/30/2024.

The End Date of your trip can not occur before the Start Date.

Traveler reimbursement is based on the location of the work activities and not the accommodations, unless lodging is not available at the work activity, then the agency may authorize the rate where lodging is obtained.

Unless otherwise specified, the per diem locality is defined as "all locations within, or entirely surrounded by, the corporate limits of the key city, including independent entities located within those boundaries."

Per diem localities with county definitions shall include "all locations within, or entirely surrounded by, the corporate limits of the key city as well as the boundaries of the listed counties, including independent entities located within the boundaries of the key city and the listed counties (unless otherwise listed separately)."

When a military installation or Government - related facility(whether or not specifically named) is located partially within more than one city or county boundary, the applicable per diem rate for the entire installation or facility is the higher of the rates which apply to the cities and / or counties, even though part(s) of such activities may be located outside the defined per diem locality.

IMAGES

IRS Updates Mileage Rates for 2021
2021 mileage reimbursement calculator
New 2021 IRS Standard Mileage Rates
Free Mileage Log Templates
What Is Mileage Reimbursement 2021
What are the Standard Mileage Rates for 2021?

COMMENTS

Standard mileage rates
If you use your car for business, charity, medical or moving purposes, you may be able to take a deduction based on the mileage used for that purpose. 2023 mileage rates. The standard mileage rates for 2023 are: Self-employed and business: 65.5 cents/mile Charities: 14 cents/mile Medical: 22 cents/mile Moving (military only): 22 cents/mile
IRS Lowers Standard Mileage Rate for 2021
Changes for 2021. For 2021, standard mileage rates for the use of cars, vans, pickups or panel trucks will be: 56 cents per mile driven for business use, down from 57.5 cents in 2020. 16 cents per ...
IRS Announces 2021 Standard Mileage Rates and Vehicle Value Limitations
For 2021, the business standard mileage rate is 56 cents per mile (a 1.5 cent decrease from the 57.5 cents rate for 2020), and the rate when an automobile is used to obtain medical care —which may be deductible under Code § 213 if it is primarily for, and essential to, the medical care—will be 16 cents per mile for 2021.
New 2021 IRS Standard Mileage Rates
The new IRS mileage rates apply to travel starting on January 1, 2021. 56 cents per mile for business purposes. 16 cents per mile for medical or moving purposes. 14 cents per mile for charitable ...
IRS Mileage Rate 2021
The 2021 mileage reimbursement rate was announced by the IRS on Dec 22nd, 2020, setting the 2021 mileage rate at 56 cents per mile - down 1.5 cents from 2020. The rates for medical and moving dropped to 16 cents per mile, while the rate for charity mileage remains the same at 14 cents per mile. Log your business travel and calculate your ...
2021 Privately Owned Vehicle (POV) Mileage Reimbursement Rates; 2021
These reviews evaluate various factors, such as the cost of fuel, depreciation of the original vehicle cost, maintenance and insurance, state and Federal taxes, and consumer price index data. FTR Bulletin 21-03 establishes and announces the new CY 2021 POV mileage reimbursement rates for official temporary duty and relocation travel.
What Are The IRS Standard Mileage Rates for 2021?
The IRS announced the official federal standard mileage rates for 2021 on December 22nd, 2020. Effective January 1st, 2021, the standard mileage rates to operate a vehicle, van, pickup, or panel truck will cost: 56 cents per business mile, which is down 1.5 cents from 2020. 16 cents per mile driven for medical or moving purposes for active ...
Privately owned vehicle (POV) mileage reimbursement rates
GSA has adjusted all POV mileage reimbursement rates effective January 1, 2024. Modes of transportation. Effective/applicability date. Rate per mile. Airplane*. January 1, 2024. $1.76. If use of privately owned automobile is authorized or if no government-furnished automobile is available. January 1, 2024.
PDF Federal Register/Vol. 86, No. 5/Friday, January 8, 2021/Notices
announces the new CY 2021 POV mileage reimbursement rates for official temporary duty and relocation travel. This notice is the only notification to agencies of revisions to the POV mileage rates for official travel and relocation, other than the changes posted on GSA's website at https://gsa.gov/mileage. Authority: 5 U.S.C. 5707
Travel Mileage Reimbursement Rates Fall, and More
In 2019, the reimbursement rate was $0.58 per mile. The federal government will reimburse federal workers traveling by plane at a rate of $1.26 per mile, down from $1.27 per mile last year. The ...
IR-2021-251, Standard Mileage Rates for 2022
Beginning on Jan. 1, 2022, the standard mileage rates for the use of a car (also vans, pickups or panel trucks) will be: 58.5 cents per mile driven for business use, up 2.5 cents from the rate for 2021, 18 cents per mile driven for medical, or moving purposes for qualified active-duty members of the Armed Forces, up 2 cents from the rate for ...
Reimbursed VA travel expenses and mileage rate
Mileage reimbursement rate. We currently pay 41.5 cents ($0.415) per mile for approved, health-related travel. We use Bing Maps to calculate your mileage, based on the fastest and shortest route from your home to the closest VA or authorized non-VA health facility that can provide the care you need. This distance is often called "door to door ...
What is mileage reimbursement?
The standard mileage reimbursement rate accounts for the depreciation and maintenance costs of operating your vehicle in the calculation. This means that those additional expenses are no longer deductible. The standard mileage reimbursement rate in 2024 is 67 cents per mile driven.
2024 GSA Mileage Reimbursement Rates: Update on Government Mileage
Changes in mileage rates for 2024. For 2024, the GSA has updated its mileage reimbursement rates, a critical figure for many businesses and employees who use their owned automobile for work-related travel. The new rate is set at 65.5 cents per mile, an adjustment from the previous year's rate, reflecting changes in operational costs, such as ...
IRS issues standard mileage rates for 2022
Beginning on January 1, 2022, the standard mileage rates for the use of a car (also vans, pickups or panel trucks) will be: 58.5 cents per mile driven for business use, up 2.5 cents from the rate for 2021, 18 cents per mile driven for medical, or moving purposes for qualified active-duty members of the Armed Forces, up 2 cents from the rate for ...
Mileage Reimbursement
The standard mileage rate will increase to 58.5¢ per mile for business miles driven beginning January 1, 2022, up from 56¢ in 2021. Additionally, the 2022 mileage rate for medical or moving purposes for qualified active duty members of the Armed Forces increased to 18¢ per mile, up from 16¢ in 2021. The mileage rate for driving an ...
Mileage Rates
A mileage allowance for using a privately owned vehicle (POV) for local, temporary duty (TDY), and permanent change of station (PCS) travel is reimbursed as a rate per mile in lieu of reimbursement of actual POV operating expenses. TDY mileage rates are provided for the three POV types (Car, Motorcycle, and Airplane) and the PCS monetary allowance in lieu of transportation rate for which the ...
VA Travel Pay Reimbursement
VA travel pay reimbursement pays eligible Veterans and caregivers back for mileage and other travel expenses to and from approved health care appointments. Find out if you're eligible and how to file a claim. ... Past rates: 2022; Past rates: 2021; Health needs and conditions. ... If you're eligible for reimbursement, we'll pay the ...
Mileage Reimbursement Rate
The Internal Revenue Service has announced a decrease in the mileage reimbursement rate, effective Jan. 1, 2021, to $0.56 per mile. This is a decrease from the $0.575 IRS rate for 2020. (See Internal Revenue Notice-2020-279, released Dec. 22, 2020). All state agencies may use the IRS rate for travel incurred on and after Jan. 1, 2021. The Trip ...
Travel Reimbursements
Personal Vehicle (approved business/travel expense) $0.67. Personal Vehicle (state-approved relocation) $0.21. Private Aircraft (per statute mile)*. *$1.76 . *Unless otherwise stated in the applicable MOU, the personal aircraft mileage reimbursement rate is the applicable "Private Aircraft" rate provided in this chart .
Mileage Reimbursement Rate
The Internal Revenue Service has announced an increase in the mileage reimbursement rate, effective Jan. 1, 2022, to $0.585 per mile. This is an increase from the $0.56 IRS rate for 2021. (See Internal Revenue Notice-2021-251, released Dec. 17, 2021). All state agencies may use the IRS rate for travel incurred on and after Jan. 1, 2022.
Topic no. 511, Business travel expenses
This travel must be overnight and more than 100 miles from your home. Expenses must be ordinary and necessary. This deduction is limited to the regular federal per diem rate (for lodging, meals, and incidental expenses) and the standard mileage rate (for car expenses) plus any parking fees, ferry fees, and tolls.
Travel
Mileage Reimbursement Rates. Link. ... Effective 10/01/2021 - 11/01/2022. PDF. Per Diem Calculation Table, Effective 10/10/2015 (PDF) PDF. Per Diem Calculation Table, Effective 10/01/2018 (PDF) PDF. Driver Winter Safety. ... Travel Reimbursement & Travel Direct Payments Email: [email protected]. Journey House (emergency after hours) ...
Mileage Reimbursement Rate 2024 California
Mileage Reimbursement Form Free IRS Mileage Rate 2021, The standard mileage rates for 2023 are: An increase in the standard. Source: ... 2023, the agency announced the following rates for 2024 business travel: Mileage Reimbursement Rates Reimbursement Rates For The Use Of Your Own Vehicle While On Official Government Travel. Post navigation ...
Remarks for FedScoop AI Talks on April 18, 2024 Prepared for ...
Per diem rates look-up Allowances for lodging, meal and incidental costs while on official government travel. Mileage reimbursement rates Reimbursement rates for the use of your own vehicle while on official government travel.